Download

View Options:

Show Everything
Hide Everything

April 12, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
2. Establish Quorum
3. Pledge of Allegiance 
Discussion:  The Pledge of Allegiance was led by Shane Burgess, President of the Board of Education.
4. Public Participation
Discussion:  There was no Public Participation requested by the visitor present.
5. Discussion and possible board action to verify Board Seat #1 election results with the election of Shane Burgess on April 6, 2021
Action(s):
Motion to verify Board Seat #1 election results with the election of Shane Burgess on April 6, 2021. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Shane Burgess: Abstain (With Conflict)
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
6. Administer the Oath of Office and Loyalty Oath to Board member Shane Burgess
Discussion:  The Oath of Office and Loyalty Oath was administered by Clerk Rowdy Layton to Board Member Shane Burgess.
7. Discussion and possible board action to re-organize the Board of Education for 2021-22
Discussion:  Motion for Board officers to remain the same:

President -- Shane Burgess
Vice President -- Jesse Highsmith
Clerk -- Rowdy Layton
Action(s):
Motion to re-organize the Board of Education for 2021-22. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8. 2019-2020 Audit Presentation by Kerry John Patten's Office via Teleconference
Discussion:  Jan Schilling, representing Kerry John Patten, CPA, gave the 2019-2020 audit presentation to Board members present.
9. Discussion and possible board action to approve the 2019-20 audit
Action(s):
Motion to approve the 2019-20 audit. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
10. Principals' Reports
Discussion:  Kim Hall, Elementary School Principal, reported on activities at her site.  Kent Haskell was at a baseball game in Copan.  Nick Highsmith, Superintendent of Schools, reported on recent activities at the High School.
11. Superintendent's Report
Discussion:  Superintendent Highsmith reported on budgetary information, construction updates, and legislative updates.
12. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve Consent Agenda 12A, minutes of the Regular Board meeting on March8, 2021, and the Special Board Meeting on March 22, 2021, and Item 12B, the Treasurer's Report and Activity Fund Report on the status of all funds and investments. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
12.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on March 8, 2021, and the Special Board Meeting on March 22, 2021
12.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
13. Items for Board Action
13.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders
i.     Purchase Order Encumbrances
        a.     General Fund - #328-344 - $17,172.97
        b.     Building Fund - #53-55 - $7,500.00
ii.    Warrants
        a.     General Fund - #875-982 - $295,866.09
        b.     Building Fund - #75-85 - $4,070.72
iii.   Change Order
        General Fund #2021-11-7 - Bartlett Coop Assn
        From $500.00 to $928.20 - AgEd Showbarn Propane Tank Fill
13.B. Discussion and possible board action to approve the contract with Stout Construction for Elementary Window Replacement 
Action(s):
Motion to approve the contract with Stout Construction for Elementary Window Replacement,. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.C. Discussion and possible board action to assign Stout Construction to the elementary window replacement project
Action(s):
Motion to assign Stout Construction to the elementary window replacement project. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.D. Discussion and possible board action to approve the quote from Architectural Flooring for flooring replacement at Welch High School in the amount of $16,608.00
Action(s):
Motion to approve the quote from Architectural Flooring for flooring replacement at Welch High School in the amount of $16,608.00. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.E. Discussion and possible board action to approve the quote from Apple Inc. for staff computers in the amount of $8,244.00
Action(s):
Motion to approve the quote from Apple Inc. for staff computers in the amount of $8,244.00. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.F. Discussion and possible board action to modify superintendent’s spending authority in policy CHA
Action(s):
Motion to modify superintendent's spending authority in policy CHA up to the amount of $15,000.00. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.G. Discussion and possible board action to approve a revision to the Welch Public Schools Support Staff 2020-21 Wage Schedule for Administrator Assistant effective June 1, 2021 
Action(s):
Motion to approve a revision to the Welch Public Schools Support Staff 2020-21 Wage Schedule for Administrator Assistant effective June 1, 2021. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.H. Discussion and possible board action to approve the independent contractor agreement and services agreement between Royalty Speech Therapy, LLC and Welch Public Schools for speech therapy services for the 2021-22 school year
Action(s):
Motion to approve the independent contractor agreement and services agreement between Royalty Speech Therapy, LLC, and Welch Public Schools for speech therapy services for the 2021-22 school year. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.I. Discussion and possible board action to approve 2021-2022 Agreement to Secure and Provide Evaluations and Psychological Services between School Based Services, PLLC, and Welch Public Schools 
Action(s):
Motion to approve 2021-2022 Agreement to Secure and Provide Evaluations and Psychological Services between School Based Services, PLLC, and Welch Public Schools. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.J. Discussion and possible board action to approve a Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-2022 that authorizes filing of the Form 471 applications for funding year 2021-2022 and the payment of the applicant's share upon approval of funding and receipt of services
Attachments: (1)
Action(s):
Motion to approve a Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-2022 that authorizes filing of the Form 471 applications for funding year 2021-2022 and the payment of the applicant's share upon approval of funding and receipt of services. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Abstain (With Conflict)
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.K. Discussion and possible board action to approve the surplus of items on the attached list 
Action(s):
Motion to approve the surplus of wall mats as listed. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.L. Discussion and possible board action to approve the following out-of-state trip:
  1. Shawn Goodwin - High School Girls Basketball Team Camp
    • Branson, Missouri June 22-25, 2021
Action(s):
Motion to approve the out-of-state trip request of Shawn Goodwin and the High School Girls Basketball Team to attend camp in Branson, Missouri June 22-25, 2021. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.M. Discussion and possible board action to approve the following fundraiser request:
  1. Kim Hall - Welch Elementary
    • Sucker Sales
    • April 12 - May 14, 2021
    • Funds to be used for teacher materials
Action(s):
Motion to approve the fundraiser request of Kim Hall representing Welch Elementary Schools for sucker sales from April 12 - May 14, 2021, with funds to be used for teacher materials. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.N. Motion, discussion, and vote to authorize or not to authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021 
Action(s):
Motion to authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.O. Discussion and possible board action to approve the agreement with Municipal Accounting Systems for Student Information System for the 2021-22 school year 
Attachments: (1)
Action(s):
Motion to approve the agreement with Municipal Accounting Systems for Student Information System for the 2021-22 school year. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
14. New Business
Discussion:  No New Business
15. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
15.A. Conduct ongoing evaluation of the Superintendent for April in the areas of Community Relationships and Staff Relationships
15.B. Discussion of Certified and Support personnel assignments
15.C. Resignation of Melissa Gonzalez, High Needs Paraprofessional effective April 13, 2021
15.D. Resignation of Taya' Buchanan, Pre-Kindergarten Teacher effective May 14, 2021 
16. Discussion and possible board action to convene in Executive Session
Discussion:  The Board convened in Executive Session at 7:24 PM.
Action(s):
Motion to to convene in Executive Session. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
17. President's Acknowledgment and Time of Return to Open Session
Discussion:  President Burgess reconvened the meeting at 8:52 PM.
18. Statement of Executive Session Minutes
  1. Members Participating 
  2. Items Discussed
  3. No Action Taken
Discussion:  President Burgess stated that he, Vice President Highsmith, Clerk Layton, and members Walker and Mooney, along with the Superintendent, convened in Executive Session to to conduct the ongoing evaluation of the Superintendent, certified and support personnel assignments, and the resignations of staff members.  No action was taken during Executive Session.
19. Discussion and possible board action to accept the resignation of Melissa Gonzalez as a High Needs Paraprofessional effective April 13, 2021 
Action(s):
Motion to accept the resignation of Melissa Gonzalez, High Needs Paraprofessional effective April 13, 2021,. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
20. Discussion and possible board action to accept the resignation of Taya' Buchanan as a Pre-Kindergarten Teacher at the end of the 2020-2021 school year 
Action(s):
Motion to accept the resignation of Taya' Buchanan as a Pre-Kindergarten Teacher at the end of the 2020-2021 school year. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
21. Vote to Adjourn
Discussion:  The meeting was adjourned at 8:53PM
Action(s):
Motion to adjourn. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for Welch Public Schools