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May 10, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Pledge of Allegiance 
Agenda Item Type:  Procedural Item
4. Public Participation
Agenda Item Type:  Information Item
5. Principals' Reports
Agenda Item Type:  Information Item
6. Superintendent's Report
Agenda Item Type:  Information Item
Rationale: 
  • Budget Information
  • Budget
7. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
7.A. Discussion and possible board action to approve minutes of Regular Board Meeting on April 12, 2021
Agenda Item Type:  Consent Item
7.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
8. Items for Board Action
Agenda Item Type:  Information Item
8.A. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to the bond sale
Agenda Item Type:  Action Item
8.B. Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the School District, for the fiscal year 2021-2022 
Agenda Item Type:  Action Item
8.C. Board to receive bids for the $340,000 Building Bonds of this School District and take action to award bonds to the lowest bidder
Agenda Item Type:  Action Item
8.D. Board to consider and take action on a resolution providing for the issuance of building bonds in the sum of $340,000 by this school district, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; designating registrar and paying agent for the issue of bonds; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue
Agenda Item Type:  Action Item
8.E. Board to consider and take action on a resolution designating the general obligation bonds of 2021 as “Qualified Tax-Exempt Obligations” pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986
Agenda Item Type:  Action Item
8.F. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

     1,     Purchase Order Encumbrances
             a.     General Fund - # 345-365 - $71,534.53
             b.     Building Fund - #56 - $434.00

     2.     Warrants
             a.     General Fund - #983-1101 - $317,139.48
             b.     Building Fund - #86-89 - $1,492.87
Agenda Item Type:  Action Item
8.G. Discussion and possible board action to approve the request for a spring semester five activity absence extension for four students
Agenda Item Type:  Action Item
8.H. Discussion and possible board action to approve Welch Public Schools as a worksite for the Cherokee Nation Career Services Supplemental Youth Employment Program 
Agenda Item Type:  Action Item
8.I. Discussion and possible board action to approve Estimate of Funds Available and Temporary Appropriation for the 2021-22 school year as prepared by Kerry John Patten, CPA, Auditor for Welch School District I017
  • General Fund      $3,900,000
  • Building Fund      $120,000
Agenda Item Type:  Action Item
8.J. Discussion and possible board action to approve the Summer School Extra Duty Pay Schedule
Agenda Item Type:  Action Item
8.K. Discussion and possible board action to approve 2021-2022 Welch District Membership renewal in the Oklahoma State School Boards Association
Agenda Item Type:  Action Item
8.L. Discussion and possible board action to approve the 2021-2022 renewal of Oklahoma State School Boards Association Policy Subscription Service for the district
Agenda Item Type:  Action Item
8.M. Discussion and possible board action to approve the 2021-2022 renewal of Oklahoma State School Boards Association Employment Services for the district
Agenda Item Type:  Action Item
8.N. Discussion and possible board action to approve the 2021-2022 renewal of Oklahoma State School Boards Association Superintendent Evaluation Tool
Agenda Item Type:  Action Item
8.O. Discussion and possible board action to approve 2021-2022 Replacement Agreement with Clearwater Enterprises for continued natural gas sales
Agenda Item Type:  Action Item
8.P. Discussion and possible board action to approve 2021-2022 contract with FES for continued license use of SOCS website hosting service
Agenda Item Type:  Action Item
8.Q. Discussion and possible board action to approve OSIG Renewal Proposal for property and liability insurance for Welch ISD #17 effective 7/1/21
Agenda Item Type:  Action Item
8.R. Discussion and possible board action to approve the quote for Literacy First Services from Catapult Learning in the amount of $39,975.00 and payment thereof
Agenda Item Type:  Action Item
8.S. Discussion and possible board action to approve the following Activity Fund transfer:
  1. Transfer of $1900.00 from #821 Jr. Class After-Prom to #806 Class of 2022
Agenda Item Type:  Action Item
8.T. Discussion and possible board action to surplus the items on the attached surplus inventory list
Agenda Item Type:  Action Item
Attachments: (1)
8.U. Discussion and possible board action to approve the following out of state trip:
  1. 6th and 7th Grade Quiz Bowl to Silver Dollar City, Branson, MO on May 19, 2021
Agenda Item Type:  Action Item
9. New Business
Agenda Item Type:  Action Item
10. Proposed Executive Session to discuss the following items so that the board can return to Open Session and vote to approve or not approve as authorized by Title 25 OS Section 307 (B)(1) and Section 307(B)(7) of the Oklahoma Open Meeting Act:
Agenda Item Type:  Information Item
10.A. Conduct ongoing evaluation of the Superintendent for May in the areas of District Goals, Finance, and Personal Qualities
Agenda Item Type:  Information Item
10.B. Convene as the district's Medical Exemption Review Committee 
Agenda Item Type:  Information Item
10.C. Discuss certified staff for the 2021-2022 school year as listed on Attachment A
Agenda Item Type:  Information Item
10.D. Discuss support staff for the 2021-2022 school year as listed on Attachment B
Agenda Item Type:  Information Item
10.E. Discuss employment of Lane Ullrich as Agriculture Education Teacher and FFA Advisor for the 2021-2022 school year
Agenda Item Type:  Information Item
10.F. Discuss employment of Kimberley Hall as Elementary Principal for the 2021-22 school year
Agenda Item Type:  Information Item
10.G. Discuss employment of Kelli Biggs as Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.H. Discuss employment of Tammy Rogers as Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.I. Discuss employment of Gala Miller as Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.J. Discuss employment of Ashley Goodwin as Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.K. Discuss employment of Trisha Perkins as Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.L. Discuss employment of Shelly Chuckluck as Full-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.M. Discuss employment of Patty Bayless as Full-Time Summer School Teacher for June 2021
Agenda Item Type:  Information Item
10.N. Discuss resignation of Middle School and High School Principal, Kent Haskell
Agenda Item Type:  Information Item
10.O. Discuss resignation of Elementary Teacher, Hanna Haraughty
Agenda Item Type:  Information Item
10.P. Discuss resignation of High School Math Teacher and Head Boy's Basketball Coach, Jason Bates
Agenda Item Type:  Information Item
11. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
12. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Information Item
13. Statement of Executive Session Minutes
     A.     Members Present
     B.     Items Discussed
     C.     No Action Taken
Agenda Item Type:  Information Item
Rationale: 
  • Members Participating
  • Items Discussed
  • No Action Taken
14. Discussion and possible board action to approve employment of certified staff for the 2021-2022 school year as listed on Attachment A
Agenda Item Type:  Action Item
15. Discussion and possible board action to approve employment of support staff for the 2021-2022 school year as listed on Attachment B
Agenda Item Type:  Action Item
16. Discussion and possible board action to employ Lane Ullrich as Agriculture Education Teacher and FFA Advisor for the 2021-2022 school year
Agenda Item Type:  Action Item
17. Discussion and possible board action to employ Kimberley Hall as Welch Elementary School Principal for the 2021-22 school year
Agenda Item Type:  Action Item
18. Discussion and possible board action to employ Kelli Biggs as a Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
19. Discussion and possible board action to employ Tammy Rogers as a Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
20. Discussion and possible board action to employ Gala Miller as a Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
21. Discussion and possible board action to employ Ashley Goodwin as a Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
22. Discussion and possible board action to employ Trisha Perkins as a Part-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
23. Discussion and possible board action to employ Shelly Chuckluck as a Full-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
24. Discussion and possible board action to employ  Patty Bayless as a Full-Time Summer School Teacher for June 2021
Agenda Item Type:  Action Item
25. Discussion and possible board action to approve the resignation of Welch Middle School and Welch High School Principal Kent Haskell effective at the end of the 2020-2021 school year
Agenda Item Type:  Action Item
26. Discussion and possible board action to approve the resignation of Hanna Haraughty, Welch Elementary School Teacher effective at the end of the 2020-2021 school year
Agenda Item Type:  Action Item
27. Discussion and possible board action to approve the resignation of Jason Bates, Welch High School Math Teacher and Head Boy's Basketball Coach effective at the end of the 2020-2021 school year
Agenda Item Type:  Action Item
28. Vote to Adjourn
Agenda Item Type:  Action Item
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