April 14, 2025 at 5:30 PM - Special Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

6.A. Minutes of the March 10, 2025, Regular Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY25 Purchase Orders

1. General Fund - #308-324
2. Building Fund - #72

6.D. School Rental Requests as listed, any others at hand

6.E. Fundraising Activities Requests as listed, any others at hand

6.G. Contract Amendment to the Clearwater Gas Sales Agreement for FY26
 

6.H. School Based Services, PLLC FY26 Contract for Special Needs Services

6.I. Quarter #4 Student Transfer Capacity
 

6.J. Out of State Field Trip for PK to Kansas, May

7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Discussion and possible action to acknowledge election certification of Board Seat #5 to Brian Mooney and to administer the Oath of Office and Loyalty Oath

8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items

1. Appointment of a new board member to fill seat vacated by resignation of Shane Burgess, so that board may return to open session for possible vote to appoint a new member.

 

2. Employment of Certified Teachers as listed on Exhibit A for SY25-26

 

3. Employment of a Child Nutrition Director for June 2025 and FY26

 

4. Employment of Tia Wilkins, Custodian/maintenance for remainder of FY25

 

5. Employment of April Miller, School Counselor for FY26 on an Emergency Certificate

 

6. Employment of Jeremy Watters, Biological Science Teacher for FY26 on a 2^nd year Emergency Certificate

 

7. Employment of Ashley Chenoweth, Elementary Teacher for FY26 on a Emergency Certificate

9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

10. Discussion and possible action to appoint, or not to appoint, a new board member to fill seat vacated by resignation of Shane Burgess.

11. Board Clerk to administer the Oath of Office and Loyalty Oath to appointed board member.

12. Discussion and possible action on reorganizing Board Member Officers: President; Vice President; Clerk; Deputy Clerk; Member

13. Discussion and possible action on employment of Certified Teachers as listed in Exhibit A for SY25-26

14. Discussion and possible action on Welch Public Schools (LEA) to transition to a Self-Operating Child Nutrition Department for FY26

15. Discussion and possible action on employing a Child Nutrition Director for June, 2025 and FY26

16. Discussion and possible action on a FY26 Engagement Letter and Contract for Audit of Welch Public Schools with auditor Jenkins & Kemper Certified Public Accountants, P.C. to prepare financial budgets and conduct financial audits. 

17. Discussion and possible action on the presentation of remodeling projects at the Welch Show Barn by James Stoner and directing the Superintendent the authority to issue purchase orders for project that may exceed $15,000.00. 

18. Discussion and possible action to approve FY26 Temporary Appropriations

19. Discussion and possible action on moving school board meetings to the first Mondays of each month for the remaining 2025 calendar year.

20. Discussion and possible action to remove the names Mary Jane Cook and Shane Burgess from all financial accounts held with Welch State Bank.

21. Discussion and possible action to add the individual names that were reorganized to Board President and Board Clerk to the financial accounts held with Welch State Bank. 

22. Discussion and possible action on the employment of Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2024-2025 

23. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale.

24. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $330,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds

25. Discussion and possible action on draft RFR Board Policy Manual, Sections 10 Students, 11 Discrimination, 12 Technology, 13 Special Education

26. Discussion and possible action to employ Tia Wilkins, Custodian/Maintenance for remainder of FY25

27. Discussion and possible action to employ April Miller, School Counselor on a Emergency Certificate for FY26

28. Discussion and possible action to employ Jeremy Watters, Biological Science Teacher on a 2^nd Year Emergency Certificate for FY26

29. Discussion and possible action to employ Ashley Chenoweth, Elementary Teacher on a Emergency Certificate for FY26

30. Vote to Adjourn meeting