September 10, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

6.A. Minutes of the August 12, 2024, Special Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY24 Warrants

1. General Fund - #1442

6.D. FY25 Purchase Orders

1. General Fund - #189-230
2. Building Fund - #43-49
3. Insurance Loss Fund - #7

6.E. FY25 Warrants

1. General Fund - #57-136
2. Building Fund - #8-29
3. Insurance Loss Fund - #1-3

6.F. FY25 Change Order

1. General Fund Purchase Order #2025-11-146 - Vendor Change from Archway Book Depository to Houghton Mifflin Company
2. Approve Synchrony Mastercard as Alternate Payee for Bank of America Mastercard purchase orders 

6.G. Purchasing Card Program (P-Card) through Arvest Bank presentation and authorization for Superintendent to proceed with establishing the program

6.H. School Rental Requests as listed, any others at hand

6.I. Out-of-State Trip Requests

1. BITE Organization, Gala Miller, Joplin MO, November 7, to compete in MSSU Business Competition
2. Notification only - FFA Cattle Grading, South Coffeyville, September 6 - Superintendent-approved trip

6.J. Fundraising Activities Requests as listed, any others at hand

1. FFA Blue/Gold, T&D Meat, DS's Meat Sales - September 24 through May 25
2. FFA Pie Supper - February 25
3. FFA OMYGA Goat and Sheep Show - January 25
4. MS/HS Account, Vending Machine Sales - September 24 through May 25
5. BPA Cow Patty Bingo, Sonic/Discount Cards, Community Computer Class, Woodshed Window Wash - 2nd Semester TBD through May 2025

7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Presentation from Patten & Odom, CPAs, PLLC Auditing Firm, on the FY25 Estimate of Needs

7.B. Discussion, consideration, and action to approve the FY25 Estimate of Needs as prepared for Welch Public Schools

7.C. Discussion, consideration, and action to approve the FY25 Appropriations for Welch Public Schools

7.D. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter

7.E. Discussion, consideration, and action on Quote from 4-State Fencing for security perimeter around the District facilities

7.F. Discussion, consideration, and action on Quote from Pro-Door LLC for replacement and repairs on all exterior doors in the new gymnasium and elementary building for security grant expenses

7.G. Discussion, consideration, and action on the architect plan for the new auxiliary gymnasium and proposed estimated cost as presented from Tyler Marion and Dayna Williams

7.H. Discussion, consideration, and action on the Board of Education purchasing the Rosenstein, Fist & Ringgold Board Policy Manual and authorizing Superintendent to begin the steps of reviewing the manual for any requested changes, updating local policies, and after RFR review, the Board will be presented an updated board policy for approval

7.I. Discussion, consideration, and action on adopting and/or revising the following Board policies from the OSSBA:

1. CKAH-P - Sudden Cardiac Emergency Response Plan - DRAFT - NEW
2. DBCA - Standards of Performance and Conduct for Teachers - DRAFT
3. DO - Termination of Employment - Teachers - DRAFT
4. DOAC - Support Personnel Suspension Demotion or Termination - DRAFT
5. DOBD - Suspension of Certified Personnel - DRAFT
6. EGG - Prohibition of Race and Sex Discrimination in Curriculum - DRAFT
7. EIA-R4 - Student Retention - Regulation - DRAFT
8. EIA-R5 - Midyear Promotion Fourth Grade - DRAFT - Removed from Law
9. EKBA - Strong Readers Act - DRAFT
10. EMI - Voluntary Private Prayer and Moment of Silence - DRAFT
11. FGBD - NIL Student Athletics and Activities - DRAFT - NEW

7.J. Discussion, consideration, and action to approve a 1080-hour and 172-day School Year calendar for SDE Accreditation

8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:

1. Certified Staff Extra Duty Contracts and Assignments
2. Execution of Certified Staff Extra Duty Contracts
3. Execution of Certified Employment Contracts
4. Execution of Support Employment Contracts
5. Addendum to Superintendent's Contract
6. Resignation of Julie Buchanan, Certified Teacher
7. Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25
8. Athletic Extra Duty Assignments for Jeremy Watters as Middle School and High School Assistant Baseball coach for SY24-25 
9. Employment of Misty Johnson as Substitute for SY24-25

9. Action to convene in Executive Session

10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY25 for the following:
Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:

1. Certified Staff Extra Duty Contracts and Assignments
2. Execution of Certified Staff Extra Duty Contracts
3. Execution of Certified Employment Contracts
4. Execution of Support Employment Contracts
5. Addendum to Superintendent's Contract
6. Resignation of Julie Buchanan, Certified Teacher
7. Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25
8. Athletic Extra Duty Assignments for Jeremy Watters as Middle School and High School Assistant Baseball coach for SY24-25 
9. Employment of Misty Johnson as Substitute for SY24-25

12. New Business

13. Adjournment