January 16, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Awards and Achievements

• January is School Board Recognition Month.  Welch Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District.  We thank you for your service.

5. Principals' Reports

6. Superintendent's Report

7. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

7.A. Minutes of the December 11, 2023, Regular Board Meeting

7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

7.C. FY24 Purchase Orders

1. General Fund - #268-275
2. Building Fund - None

7.D. FY24 Warrants as presented

7.E. School Rental Requests as listed, any others at hand

• AG/FFA Show Barn, Ketchum FFA, Sheep/Goat Jackpot, February 9

7.F. Fundraising Activities Requests as listed, any others at hand

• Baseball, Donation Collections, Jan-Mar
• Baseball, Hat Sales, Jan-May

8. Action Agenda - Individual items for discussion, consideration, and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

8.A. Discussion, consideration, and action to acknowledge the FY23 Audit as presented by a representation of Patten & Odom, CPAs, PLLC.

8.B. Discussion, consideration, and action on transferring activity account monies on the following:

1. Athletics 803 $300.00 to GT 839 (FB and Bsk concessions)
2. Yearbook 816 $20.00 to MS Cheer (Calendar purchase)

8.C. Discussion, consideration, and action on the following implementation and revisions on the following board policies as provided by the OSSBA:

1. CKAF - Use of Metal Detectors
2. DPB - Substitute Teachers

8.D. Discussion, consideration, and action on FY24 Quarter 3 District Transfer Capacity

8.E. Discussion, consideration, and action on quote from Alert360 on upgrading Alarm and Fire panels and monitoring

8.F. Discussion, consideration, and action authorizing the Superintendent to enter into a new annual agreement with Alert360 on fire and burglar monitoring

8.G. Discussion of the Child Nutrition Administrative Review conducted by the OSDE

8.H. Discussion, consideration, and action on revising the SY23-24 School Calendar to reflect inclement weather days

8.I. Discussion, consideration, and action to approve an adoption agreement the district's 457(b) Deferred Compensation Plan & Trust for Government Entities

9. Discussion, consideration, and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve:

1. Evaluation of Jeremy Ramsey, Superintendent of Schools
2. Employment Contract for Jeremy Ramsey, Superintendent of Schools
3. Resignation of Bricynn Hayward-Preaus, Adjunct Support Employee

10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

11. Discussion, consideration, and action to approve the evaluation of Jeremy Ramsey, Superintendent of Schools

12. Discussion, consideration, and action regarding the employment contract for Jeremy Ramsey, Superintendent of Schools

13. Discussion, consideration, and action regarding the resignation of Bricynn Hayward-Preaus, Adjunct Support Employee

14. New Business

15. Vote to Adjourn