February 16, 2024 at 5:30 PM - Special Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

6.A. Minutes of the January 16, 2024, Regular Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY24 Purchase Orders

1. General Fund - #276-297
2. Building Fund - #45-50

6.D. FY24 Warrants

1. General Fund - #529-786
2. Building Fund - #59-77

6.E. School Rental Requests as listed, any others at hand

6.F. Fundraising Activities Requests as listed, any others at hand

• Middle School Academic Team: Pick-a-Date to Donate, February-March 2024
• Sophomore Class: Raffle Beef, Egg My House Easter Egg, 50/50 Raffle, Movie Day, Candy Grams Easter, Car Window Wash
• Baseball and Softball: 100 Inning Game, May 17
• Baseball: Hoodies and T-Shirt Sales, February-May
• Boys Basketball: Sponsorship Donations March-May, Alumni Basketball Game April 26

6.G. Out-of-State Trips

• Middle School Gifted & Talented Students:  NASA, Houston TX, March 25-28, 2024
• Pre-Kindergarten Class: Ocean Adventures Indoor Park, Joplin MO, February 29, 2024
• Baseball Team: University of Arkansas - Fayetteville, May 1, 2024

7. Action Agenda - Individual items for discussion, consideration, and possible action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Discussion and possible action updating Board Policy EHBDB Title I, Parents' Bill of Rights  

7.B. Discussion and possible action on Ruth Kelly Student Picture Agreement for SY24-25

7.C. Discussion and possible action on Activity Account money transfers:

• Athletics 803 to STEM 825 - $30.00 for Sooter Tournament Plaques
• Elementary 811 to Middle School G/T 839 - $180.00 for OKC Thunder Tickets

7.D. Discussion and possible action on quote from Oklahoma Glass & Mirror for High School door component replacements

7.E. Discussion and possible action on Property & Liability Insurance representation for Welch Public Schools in relationship with OSIG

7.F. Discussion and possible action to grant Superintendent Ramsey the authority to deviate from the month-end payroll by up to seven business days for the months of March and April 2024.

8. Discussion, consideration, and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:

1. Employment of an Athletic Director for the remainder of SY23-24 and SY24-25
2. Employment of an Assistant Athletic Director for SY24-25
3. Employment of an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24
4. Employment of Stacy Ezell, MS/HS Principal for SY24-25
5. Employment of Kimberley Hall, Elementary Principal for SY24-25

9. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

10. Discussion and action on employing an Athletic Director for the remainder of the SY23-24 and for SY24-25

11. Discussion and action on an Athletic Director Extra-Duty Contract for the remainder of the SY23-24

12. Discussion and action on an Assistant Athletic Director for SY24-25

13. Discussion and action on employing an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24

14. Discussion and action on an Adjunct HS/MS Assistant Baseball Lay Coach Extra-Duty Contract for SY23-24

15. Discussion and action on employing Stacy Ezell, MS/HS Principal for SY24-25

16. Discussion and action on employing Kimberley Hall, Elementary Principal, for SY24-25

17. Vote to Adjourn