October 9, 2023 at 5:30 PM - Regular Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

6.A. Minutes of the September 6, 2023, Regular Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY23 General Fund Warrant #1345

6.D. FY24 Purchase Orders

1. General Fund 11 - #218-247
2. Building Fund 21 - #42-43

6.E. FY24 Warrants

1. General Fund 11 - #143-260
2. Building Fund 21 - #32-39

6.F. School Rental Requests as listed, any others at hand

6.G. Fundraising Activities Requests as listed, any others at hand

1. Sophomore Class, Homecoming Shirts, Basketball, December 6-13
   1. Speech/Debate, Harvest Days, Sucker Ball, October 21
2. FFA, Harvest Days, Bible's Tractor Pull, October 21

6.H. Out-of-State Trip Request - 4th-6th Grade, Baxter Springs, Kansas, and Route 66, October 25, 2023  

7. Action Agenda - Individual items for discussion and vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Discussion and action regarding the Annual Dropout Report and Annual Student Remediation Report provided by the Oklahoma Regents for Higher Education as presented by Mrs. Ezell, MS/HS Principal

7.B. Discussion and action adopting Welch Foster Care Plan for SY23-24

7.C. Discussion and action regarding FY24 Title I School Wide Plan

7.D. Discussion and action regarding approval of a resolution calling for a Board of Education General Election for Seat #4 to be held April 2, 2024, with a Primary Election (if needed) on February 13, 2024

7.E. Discussion and action requesting to close Precinct #580007 Ottawa County polling place (No registered voters)

7.F. Discussion and action regarding second stipend payment in the amount of $1,625.00 for student teaching to Morgan Mills.  Funds will be reimbursed from the OSDE.

7.G. Discussion and action regarding the ACT to be administered to all 11th grade students to fulfill meeting State and Federal requirements for College and Career Readiness Assessment in Math and English for SY23-24

7.H. Discussion and action regarding the following School Board Policies

1. EFA - School Library Media Center
2. EFA-P - Library Media Public Comment
3. EFA-R1 - School Library Selection of Materials - Regulation
4. EHAH - Sex Education
5. EHBDBA-E - Notification
6. EHDD - Concurrent Enrollment - Student
7. EHDD-R - Concurrent Enrollment - Student Regulation
8. EIED - Graduation Requirements
9. EMC - Graduation Policy
10. FNF-E2 - Student Searches Authority to Transport
11. FNF-R - Search of Students

8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:

1. Superintendent's Evaluation
2. Employment of Shelby Miller (Substitute)
3. Employment of Chelsea Crites (Substitute)
4. Employment of Melis Bailey (Substitute)

9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

10. Acknowledgement of Ongoing Superintendent's Evaluation

11. Discussion and action to employ Shelby Miller as a Substitute Employee for SY23-24

12. Discussion and action to employ Chelsea Crites as a Substitute Employee for SY23-24

13. Discussion and action to employ Melis Bailey as a Substitute Employee for SY23-24

14. New Business

15. Vote to Adjourn