September 14, 2022 at 5:30 PM - Special Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda (Items may be voted separately at the request of any board member.)

6.A. Minutes of the August 15, 2022, Special Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY22 Warrant

1. General Fund #1364

6.D. FY23 Purchase Orders

1. General Fund - #189-229
2. Building Fund - #33-34

6.E. FY23 Warrants

1. General Fund - #57-133
2. Building Fund - #8-16
3. Bond Fund - #1

6.F. School Rental Requests as listed, any others at hand

6.G. Out-of-State Trip for High School Football Team to Joplin MO on September 23, 2022, for Team Building Trip

6.H. Fundraising Activities Requests as listed, any others at hand

1. Jr Class, Powder Puff Football, 10/22-11/30 Saturday Evenings
2. Elem/JH GT, selling lollipops, 9/15-5/18
3. Softball/Baseball, 100 inning slow pitch game, 9/12-5/17
4. HS/MS Account, auction off parking spaces for Seniors and possibly Juniors, 9/13-9/23
5. HS/MS Account, Cool Cats Vending, 9/13-5/18
6. Sophomore Class, selling Wildcat Yard Signs 9/15-10/28
7. NHS, Krispy Kreme Sales, 1/7-1/25
8. Junior Class, Basket Raffle, 10/15

6.I. Creation of Activity Fund accounts #843 Class of 2026 (8th Grade), #844 Class of 2027 (7th Grade), and #845 Class of 2028 (6th Grade)

7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve; motion to not approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Presentation from Kerry Patten, CPA, Auditing Firm, on the FY23 Estimate of Needs 

7.B. Discussion, consideration and action on the FY23 Estimate of Needs as prepared for Welch Public Schools

7.C. Discussion, consideration, and action on FY23 Appropriations for Welch Public Schools

7.D. Presentation of OSDE Accreditation Status Letter for SY22-23

7.E. Discussion, consideration, and action on proposal from L&M Office Furniture for library shelving project

7.F. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter

7.G. Discussion, consideration, and action on proposal from Four State Maintenance Supply, Inc., on floor machine scrubber and floor vacuum

7.H. Discussion, consideration, and action on 1080 hours and 170 day School Year calendar for SDE Accreditation

7.I. Discussion, consideration, and action on updating BPOL FB - Title IX - Sexual Harassment

7.J. Discussion, consideration, and action on updating BPOL GKF - School Bathrooms

7.K. Discussion, consideration, and action on revising BPOL FFF - Student ID Cards

7.L. Discussion, consideration, and action to remove tabled item BLOP DEC-R3 Personal Business Leave from further consideration

7.M. Discussion, consideration, and action to surplus outdated student and teacher Chromebooks

7.N. Discussion, consideration, and action to approve the purchase of a Convection Steamer with support stand from Arctic Food Equipment and payment thereof

8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), Supp.2002) of the Open Meeting Act, to discuss the following items so the board can return to Open Session to vote on the following:

1. Certified Staff Extra Duty Contracts Assignments
2. Athletic Extra Duty Contracts and Assignments
3. Execution of Certified Employment Contracts
4. Execution of Support Employment Contracts
5. Employment of Jimmie Sooter as a Substitute for SY22-23
6. Employment of Morgan Bennett as Substitute for SY22-23
7. Employment Contract for Jeremy Ramsey, Superintendent of Schools

9. Action to Convene in Executive Session

10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY23 for the following:

1. Certified Staff Extra Duty Contracts and Assignments
2. Athletic Extra Duty Contracts and Assignments
3. Execution of Certified Employment Contracts
4. Execution of Support Employment Contracts
5. Employment of Jimmie Sooter as Substitute Employee for SY22-23
6. Employment of Morgan Bennett as Substitute Employee for SY22-23
7. Employment Contract for Jeremy Ramsey, Superintendent of Schools

12. Discussion, consideration, and possible action to approve the minutes of the Special Board Meeting on September 14, 2022.

13. Vote to Adjourn