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June 14, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Pledge of Allegiance 
Agenda Item Type:  Procedural Item
4. Public Participation
Agenda Item Type:  Information Item
5. Superintendent's Report
Agenda Item Type:  Procedural Item
Rationale: 
  • Budget Information
  • Budget
6. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
6.A. Discussion and possible board action to approve minutes of the regular board meeting on May 10, 2021
Agenda Item Type:  Consent Item
6.B. Discussion and possible board action to approve minutes of the special board meeting on May 20, 2021
Agenda Item Type:  Consent Item
6.C. Discussion and possible board action to approve minutes of the special board meeting on May 25, 2021. 
Agenda Item Type:  Consent Item
6.D. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
7. Items for Board Action
Agenda Item Type:  Information Item
7.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

          1.  Purchase Orders
               General Fund - PO #366-380 - $30,646.00
               Building Fund - PO #57 - $5,000.00 

          2.  Warrants
               General Fund - #1102-1210 - $347,641.49
               Building Fund - #90-96 - $2,350.45
Agenda Item Type:  Action Item
7.B. Discussion and possible board action to approve the renewal of Opaa! Food Service Management Agreement for the 2021-2022 school year.
Agenda Item Type:  Action Item
7.C. Discussion and possible board action to approve activity fund accounts for the 2021-2022 school year
Agenda Item Type:  Action Item
7.D. Discussion and possible board action to approve the renewal of membership in Oklahoma School Assurance Group (OSAG) and payment of 2020-2021 worker's compensation premium. 
Agenda Item Type:  Action Item
7.E. Discussion and possible board action to approve certified staff salary schedule, administrative salary schedule, support staff wage schedule, and extra-duty pay schedules for the 2021-2022 school year 
Agenda Item Type:  Action Item
7.F. Discussion and possible board action to approve continued participation in Title III, Part A sub-grant for Limited English Proficient (LEP) Consortium administered by the Commerce School District for the 2021-2022 school year
Agenda Item Type:  Action Item
7.G. Discussion and possible board action to approve 2021-2022 renewal of asbestos operations and maintenance contract with Precision Testing Laboratories Inc. 
Agenda Item Type:  Action Item
7.H. Discussion and possible board action to approve updates to the following policies in the Welch Public Schools District Policy Manual:
  • CFB - R1      Activity Funds (Regulation)
  • DEC - R1     Sick Leave Certified Personnel (Regulation)
  • CFB - E        School Activity Fund Deposit
Agenda Item Type:  Action Item
7.I. Discussion and possible board action to approve the Agreement to Share a Director of Nutrition Services for the 2021-2022 School Year between Welch Public Schools and Quapaw Public Schools in the amount of $10,000
Agenda Item Type:  Action Item
7.J. Discussion and possible board action to approve the surplus of items on the attached surplus inventory forms
Agenda Item Type:  Action Item
7.K. Discussion and possible board action to approve the following fundraising requests:
  • Shelley Anderson, Library
    • Book Fairs
    • Funds to be spent on books, incentives, and supplies for the library. 
    • August 2021 through May 2022
 
  • Eric Chenoweth, TSA
    • Sell projects and items made during the year from classes.
    • Funds to be used for TSA supplies, materials, trips, and competitions.
    • August 2021 through June 2022  
 
  • Greg Cruzan, Art Club/Art Department
    • Country Meat Stick Sales
    • Funds to be used for art supplies, art club activities, trips, and rewards.
    • August 2021 through March 2022
 
  • Sam Schaper, Baseball
    • Spaghetti Feed
    • Funds to be used for t-shirts, bats, and gear.
    • March 2022
 
  • Sam Schaper, Baseball
    • Team T-Shirt Sales
    • Funds to be used for travel expenses.
    • February 2022 through April 2022
 
  • Sam Schaper, Baseball
    • 100 Inning Game
    • Funds to be used for upgrades to field and dugout extension. 
    • May 2022
 
  • Sam Schaper, Softball
    • Team T-Shirt Sales
    • Funds to be used for travel expenses.
    • July 2021 through September 2021
 
  • Sam Schaper, Softball
    • 100 Inning Game
    • Funds to be used for upgrades to field and dugout extension.
    • May 2022
 
  • Sam Schaper, Softball
    • Breakfast Feed
    • Funds to be used on t-shirts, bats, gear, and travel expenses.
    • August 2021
 
  • Janey Sutton, National Honor Society
    • Texas Roadhouse Roll Sales, Walking Tacos Sales, Krispy Kreme Sales
    • Funds to be used for NHS Scholarships, and food for student workers at blood drives.
    • September 2021 through May 2022
 
  • Gala Miller, BPA
    • BPA Spirit Store
    • Funds to be used for BPA student and advisor expenses, including state leadership conference, BPA week, angel tree gifts, national conference, and other activities.
    • August 2021 through May 2022
 
  • Gala Miller, BPA
    • Program Ads
    • Funds to be used for BPA student and advisor expenses, including state leadership conference, BPA week, angel tree gifts, national conference, and other activities.
    • August 2021 through March 2022
 
  • Gala Miller, BPA
    • Popcornopolis Sales
    • Funds to be used for BPA student and advisor expenses, including state leadership conference, BPA week, angel tree gifts, national conference, and other activities.
    • November 15, 2021 through November 26, 2021
 
  • Dawni Orler, Student Council
    • World's Finest Chocolate/Pie in the Face Contest
    • Funds to be used for scholarships, 12 Days of Christmas, meals for students, and NEO Leadership Day.
    • September 2021 through May 2022
 
  • Trisha Perkins, Interact Club
    • Bottled Water Sales
    • Funds to be used for backpack program, food and shirts for students, clothes closet, donations, and scholarships.
    • August 2021 through May 2022
 
  • Trisha Perkins, Yearbook
    • Sell Senior ads, business ads, and yearbooks.
    • Funds to be used for purchasing yearbooks, scholarships, supplies, food for students, donations to other organizations, angel tree gifts, and T-shirts. 
    • August 2021-May 2022
Agenda Item Type:  Action Item
8. New Business
Agenda Item Type:  Action Item
9. Proposed Executive Session to discuss the following items (1) the confidential educational records of minor students, whereby disclosure of any additional information would be a potential FERPA violation, as authorized by Title 25 OS Section 307 (B) (7) of the Open Meeting Act, and (2) the following items as authorized by Title 25 OS Section 307 (B)(1) of the Open Meeting Act, so the Board can return to open session to vote on these items. 
Agenda Item Type:  Procedural Item
9.A. Discussion of Open Transfers
Agenda Item Type:  Information Item
9.B. Conduct the ongoing evaluation of the Superintendent in the area of final evaluation for the 2020-2021 school year
Agenda Item Type:  Information Item
10. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
11. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Procedural Item
12. Statement of Executive Session Minutes
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
Agenda Item Type:  Procedural Item
Rationale: 
  • Members Participating
  • Items Discussed
  • No Action Taken
13. Discussion and possible board action to approve 2021-2022 Open Transfers, students 1-22
Agenda Item Type:  Action Item
14. Vote to Adjourn
Agenda Item Type:  Action Item
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