March 11, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

6.A. Minutes of the February 16, 2024, Special Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY24 Purchase Orders

1. General Fund - #298-315
2. Building Fund - #51-55

6.D. FY24 Warrants

1. General Fund - #787-890
2. Building Fund - #78-85

6.E. School Rental Requests as listed, any others at hand

1. Welch Little League Baseball, Baseball Field, March-July 2024
2. Welch Little League Softball, Softball Field, March-July 2024

6.F. Fundraising Activities Requests as listed, any others at hand

• Sophomore Class, Pulled Pork Dinner, April 26, Prom Expenses

6.G. Out-of State Trip Requests

1. Kindergarten - Curious Minds Discovery Center, Parson KS, March 27
2. BPA - National BPA Conference, Chicago IL, May 10-14

7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Discussion and possible action on Vendor Contracts for FY25

1. SylogistED - Student Information software
2. SylogistED - Accounting software
3. OKTLE - Administrator & Certified Employee Evaluation Services  

7.B. Discussion and possible action on a FY25 Engagement Letter and Contract with school auditor Patten & Odom, CPAs, PLLC to prepare financial budgets and conduct financial audits

7.C. Discussion and possible action on a Floor Services Agreement with Statewide Commercial Cleaning Company to strip and wax HS, Cafeteria, Upper and Lower Elementary

7.D. Discussion and possible action on a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 2 GBPS Dedicated Internet Access Fiber Circuit

7.E. Discussion and possible action on a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 1 Gbps Dedicated lease Lit Fiber WAN Circuits

7.F. Discussion and possible action on revising Board Policy EMDB-Flags

7.G. Discussion and possible action on Activity Account Transfers:

1. Athletics #803 to Seniors #804 in the amount of $350.00 for Basketball Gate
2. Athletics #803 to MS Cheer #810 in the amount of $150.00 for Basketball Gate

7.H. Discussion and possible action to approve the SY24-25 School Calendar

7.I. Discussion and possible action on the SY24-25 Athletic Extra-Duty Pay Schedule

7.J. Discussion and possible action on the FY25 Temporary Appropriations as prepared by Patten & Odom, CPAs, PLLC

8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:

1. Resignation, Bryson Cottrell, Extra-Duty Head Coach Slow Pitch Softball
2. Employment of Bryson Cottrell on Extra-Duty Contract for FY24 Summer Softball and Summer Boys Basketball
3. Employment of Shelly Chuckluck, Head Coach Slow Pitch Softball for Spring 2024
4. Employment of Dawni Orler, Assistant Coach Slow Pitch Softball for Spring 2024
5. Employment of SY24-25 Athletic Extra-Duty Assignments (Exhibit A)
6. Early Graduation request of Welch Student for May 2024

9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

10. Discussion and possible action to accept the resignation of Bryson Cottrell as Extra-Duty Head Slow Pitch Softball Coach

11. Discussion and possible action on Bryson Cottrell, Extra-Duty contract for FY24 Summer Softball and Summer Boys Basketball

12. Discussion and possible action to employ Shelly Chuckluck on an Extra Duty Contract as Head Coach Slow Pitch Softball for Spring 2024

13. Discussion and possible action to employ Dawni Orler on an Extra-Duty contract as Assistant Coach Slow Pitch Softball for Spring 2024

14. Discussion and possible action on Athletic Extra-Duty Assignments for SY24-25 as recommended

15. Discussion and possible action to approve the early graduation of a Welch student in May 2024

16. New Business

17. Motion to Adjourn