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March 22, 2021 at 5:30 PM - Special Meeting of the Welch Board of Education

Minutes
1. Call to Order
Discussion:  The meeting was called to order at 5:30 PM by President Shane Burgess.  Members present were President Shane Burgess, Clerk Rowdy Layton, and Member Shannon Walker. Members Vice President Jesse Highsmith and Member Brian Mooney were absent.  Administrators present were Nick Highsmith, Superintendent of Schools, and Kent Haskell, Middle and High School Principal.
2. Establish Quorum
Discussion:  A quorum was established.
3. Public Participation 
Discussion:  There was no Public Participation.
4. Items for Board Action
4.A. Discussion and possible board action to surplus the items on the attached list 
Action(s):
Motion to surplus the 1996 Chevy Van, 1997 Ford Bus, 2005 Mercury Grand Marquis, and 2007 Blue Bird Bus was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
4.B.   Discussion and possible board action to approve the following policy addition to the Welch Public Schools District Policy Manual:
  1. Policy DEG                 Compensation
Action(s):
Motion to approve policy addition DEG, Compensation, to the Welch Public Schools District Policy Manual was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
4.C. Discussion and possible board action to approve revisions to the following existing policies in the Welch Public Schools District Policy Manual:
  1. Policy EHBDB            Title I Involvement
  2. Policy EHBDB-R        Title I Involvement Regulation
Action(s):
Motion to approve revisions to WPS policies EHBDB Title I Involvement and EHBDB-R Title I Involvement Regulation was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
4.D. Discussion and possible board action to approve an Elementary Window Replacement Bid Proposal
Action(s):
Motion to approve an Elementary Window Replacement Bid Proposal from Tahlequah Glass in the sum of $67,980.00 was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
5. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
5.A. Employment of Jennifer Davis as Superintendent's Secretary and Payroll Clerk 
5.B. Employment of Abigail Burns as a Substitute Employee
6. Discussion and possible board action to convene in Executive Session
Discussion:  Executive Session convened at 5:38 PM.
Action(s):
Motion to to convene in Executive Session to discuss employment issues as authorized by Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
7. President's Acknowledgment and Time of Return to Open Session
Discussion:  President Burgess reconvened the meeting in Open Session at 5:50 PM.
8. Statement of Executive Session Minutes
Discussion:  The Board re-convened in Open Session at 5:50 PM.  President Burgess stated he, Clerk Layton, Member Walker and the Superintendent convened in Executive Session to discuss the employment items listed, and no action was taken while in Executive Session.
9. Discussion and possible board action to approve the employment of Jennifer Davis as Superintendent's Secretary and Payroll Clerk effective June 1, 2021
Action(s):
Motion to approve the employment of Jennifer Davis as Superintendent's Secretary and Payroll Clerk effective June 1, 2021, was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
10. Discussion and possible board action to approve the employment of Abigail Burns as a substitute employee
Action(s):
Motion to approve the employment of Abigail Burns as a substitute employee, was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11. Vote to Adjourn
Discussion:  The meeting was adjourned at 5:51 PM.
Action(s):
There being no further action for the Board to consider, motion to adjourn the meeting was. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
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