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March 8, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
Discussion:  Meeting was called to order at 6:30 PM.  

Administrators Nick Highsmith, Superintendent of Schools, and Kim Hall, Elementary School Principal were in attendance.  Kent Haskell, Middle and High School Principal, arrived at 6:39 PM from supervising an athletic event.
2. Establish Quorum
Discussion:  Quorum was established.
3. Pledge of Allegiance 
Discussion:  Pledge of Allegiance was led by Avery Brannon and Kevi Tucker, Delbert Lovelace High School Juniors.
4. Public Participation
Discussion:  There was no Public Participation requested by the visitors present.
5. Principals' Reports
Discussion:  Kim Hall, Elementary Principal, offered information on the recent activities of her site.  Nick Highsmith, Superintendent of Schools, reported on Middle School and High School activities for Kent Haskell, Middle and High School Principal.
6. Superintendent's Report
Discussion:  Superintendent Highsmith reported to the Board about the CCOSA/OSSBA Leadership Conference dates in August 2021, a construction update on the replacement of the elementary school windows and playground, legislature under consideration at the present time, a financial update on the district, and the status of the Strategic Planning program.
7. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve the minutes of the Regular Board Meeting on February 8, 2021, and the Treasurer’s Report and Activity Fund Report on status of all funds and investments, made by. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
7.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on February 8, 2021. 
7.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
8. Items for Board Action
Action(s):
Move to approve all as listed. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

1.     Purchase Order Encumbrances
        a.   General Fund - #311-327 - $78,851.67
        b.   Building Fund - #52 - $1,000.00

2.   Warrants
      a.   General Fund - #774-874 - $262,730.38
      b.   Building Fund - #68-74 - $2,477.31
Discussion:  Forms will be available at the end of the meeting for completion
Action(s):
Motion to approve 2020-2021 purchase order encumbrances, warrants, and change orders, 1.     Purchase Order Encumbrances         a.   General Fund - #311-327 - $78,851.67         b.   Building Fund - #52 - $1,000.00 2.   Warrants       a.   General Fund - #774-874 - $262,730.38       b.   Building Fund - #68-74 - $2,477.31. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.B. Discussion of the financial disclosure statement for elected officers
Discussion:  Forms will be available at the end of the meeting for completion
8.C. Discussion and possible board action to approve 2021-2022 software service order agreement with Municipal Accounting Systems Inc. (MAS) for appropriated funds, payroll, treasurer, activity funds, and personnel agent licenses, $4,653.00.
Action(s):
Motion to approve 2021-2022 software service order agreement with Municipal Accounting Systems Inc. (MAS) for appropriated funds, payroll, treasurer, activity funds, and personnel agent licenses, $4,653.00, made by. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.D. Discussion and possible board action to approve the following request for out-of-state travel:
  1. JJ Seigel, Middle School GT: asking for permission to travel to Houston, Texas on March 24-27, 2021 for NASA STARS & STEM Program.
Action(s):
Motion to approve the request of JJ Seigel representing Middle School Gifted/Talented students, to travel to Houston, Texas on March 24-27, for the 2021 for NASA STARS & STEM Program, made by. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.E. Discussion and possible board action to approve the following fundraiser request:
  • Trisha Perkins, Interact Club and Dawni Orler, Student Council
    • Baseball and Slow-Pitch Softball Concessions
    • Funds to be used for scholarships, 12 Days of Christmas, student activities, clothes closet, donations, and other expenses. 
Action(s):
Motion to approve the fundraiser request of Trisha Perkins, representing the Interact Club, and Dawni Orler, representing the Student Council, for Baseball and Slow-Pitch Softball Concessions with funds to be used for scholarships, 12 Days of Christmas, student activities, clothes closet, donations, and other expenses, made by. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.F. Discussion and possible board action to approve 2021-2022 license agreement with Oklahoma Teacher and Leadership Effectiveness (OKTLE) for the online OKTLE Teacher Evaluation System and the McRel Leader Evaluation System.
Action(s):
Motion to approve the 2021-2022 license agreement with Oklahoma Teacher and Leadership Effectiveness (OKTLE) for the online OKTLE Teacher Evaluation System and the McRel Leader Evaluation System, made by. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.G. Discussion and possible board action to approve the revisions to the 2020-2021 Welch Public Schools Calendar
Action(s):
Motion to approve the revisions to the 2020-2021 Welch Public Schools Calendar, made by. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.H. Discussion and possible board action to approve the following policy changes to the Welch Public Schools District Policy Manual:
  • DEC-R4          Emergency Leave (Regulations)
Action(s):
Motion to approve the policy changes to the Welch Public Schools District Policy Manual DEC-R4, Emergency Leave (Regulations), made by. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.I. Discussion and possible board action to approve the purchase of a 2021 Ford Expedition XL Max in the sum of $40,500.00 from Mike Carpino with ESSER II funds and payment thereof
Action(s):
Motion to approve the purchase of a 2021 Ford Expedition XL Max in the sum of $40,500.00 from Mike Carpino Ford with ESSER II funds and payment thereof, made by. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.J. Discussion and possible board action to consider, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale. 
Discussion:  Item 8J was moot as both Board President and Clerk were present.
8.K. Discussion and possible board action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $340,000 Building Bonds of this School District, and designating bond counsel for this issuance of bonds. 
Action(s):
Motion to approve a resolution determining the maturities of, and setting a date, time, and place for the sale of the $340,000 Building Bonds of this School District, and designating bond counsel for this issuance of bonds, made by. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.L. Discuss Child Internet Protection Act (CIPA) Compliance and Acceptable Use Policy in Accordance with E-Rate requirements.
Discussion:  Superintendent Highsmith discussed the district's current levels of proactive steps in using Sonicwall, GoGuardian, and JMIF software for internet protection for CIPA compliance for students.
9. New Business
Discussion:  New Business brought before the Board was the contract for Audit Services with Kerry John Patten, CPA, for the 2021-2021 school audit.

During New Business, Kent Haskell, Middle and High School Principal, presented his schools' reports for the past month.
Action(s):
Motion to approve the Contract for Audit Services for the 2020-2021 School Year, made. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
10. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B) (1) of the Oklahoma Open Meeting Act:
10.A. Conduct ongoing evaluation of the Superintendent for March in the areas of Student Services and Teaching/Learning/Assessment
10.B. 2021-22 Staffing
10.C. Discuss the employment of Ashley Chenoweth as High Needs Paraprofessional
11. Discussion and possible board action to convene in Executive Session
Action(s):
Motion to to convene in Executive Session, made by Executive Session convened at 7:11 PM. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
12. President's Acknowledgment and Time of Return to Open Session
Discussion:  President Burgess reconvened the meeting at 7:59 PM.
13. Statement of Executive Session Minutes
Discussion:  President Burgess stated that he, Vice President Highsmith, Clerk Layton, and Members Walker and Mooney, along with Superintendent Highsmith, convened in Executive Session; that the Superintendent's evaluation, 2021-2022 staffing, and the employment of a paraprofessional were the items discussed while in Executive Session, and no action was taken during the session.
14. Discussion and possible board action to employ Ashley Chenoweth as High Needs Paraprofessional effective March 22, 2021
Action(s):
Motion to employ Ashley Chenoweth as High Needs Paraprofessional effective March 22, 2021, made by. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
15. Vote to Adjourn
Action(s):
Motion to adjourn at 8:00 PM. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
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