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February 8, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
Discussion:  The meeting was called to order at *****PM by President Shane Burgess.  Members present were


Administrators present were
2. Establish Quorum
Discussion:  Quorum was established.
3. Pledge of Allegiance 
Discussion:  The Pledge of Alligence was led by President Shane Burgess
4. Public Participation
Discussion:  No visitors were present to request Public Participation.
5. Principals' Reports
Discussion:  Nick Highsmith, Superintendent of Schools, presented the Principals' reports.
6. Superintendent's Report
  • Legislative Update
  • Financial Update
  • Strategic Planning Update
Discussion:  Nick Highsmith presented up-to-date information on legislature actions, school financial standing, and an update on the strategic planning process.
7. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve Consent Agenda items,. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
7.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on January 11, 2021 
7.B. Discussion and possible board action to approve minutes of the Special Board Meeting on January 21, 2021 
7.C. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
8. Items for Board Action
Action(s):
Motion to name Brian Mooney. This motion, made by Shane Burgess and seconded by Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.A. Discussion and possible board action, in the absence of the President and/or Clerk, to appoint an Acting President and/or Acting Clerk for the School District to execute any and all documents pertaining to the Request for Approval of State Aid and/or Federal Funds for Schools
Discussion:  Motion to approve Brian Mooney
8.B. Discussion and possible board action to approve the Request for Approval of State Aid and/or Federal Funds for Schools-General Fund 11, $177,651.74
8.C. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders:

1.   Purchase Order Encumbrances
      a.     General Fund - #238-310 - $12,311.52
      b.     Building Fund - #50-51 - $3,525.31

2.   Warrants
       a.    General Fund - #669-773 - $271.258.42
       b.    Building Fund - #61-67 - $4,043.89
8.D. Discussion and possible board action to approve Shelley Anderson as Welch Public Schools' Spanish Language Interpreter for 2021
8.E. Discussion and possible board action to approve a 5-day deviation to the 10-day activity absence rule for specified students
8.F. Discussion of board member training points
Discussion:  Current levels of Board members' training points were discussed by Nick Highsmith.
8.G. Discussion of future construction projects 
Discussion:  Future building projects were discussed with the Board members present.
8.H. Discussion and possible board action to approve the purchase of 32 - 2'x6'x2" Wall Pads for the indoor practice facility using bond funds from the lease-purchase process in the amount of $3,520.00 
Attachments: (1)
Action(s):
Motion to approve the purchase of 32 - 2'x6'x2" Wall Pads for the indoor practice facility using bond funds from the lease-purchase process in the amount of $3,520.00,. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.I. Discussion and possible board action to approve the following policy updates from OSSBA Policy Subscription Services Team to existing policies in the Welch Public Schools District Policy Manual:
DOCA          Reduction in Force Certified Personnel
BBH             Development Opportunities: Board Members
BFA              Board Policies
BJ                 Board of Education Executive Officer Superintendent
GBA             Open Records Act
Action(s):
Motion to approve policy updates from OSSBA Policy Subscription Services Team to existing policies in the Welch Public Schools District Policy Manual for policies DOCA, Reduction in Force Certified Personnel; BBH, Development Opportunities: Board Members; BFA, Board Policies; BJ Board of Education Executive Officer Superintendent, and GBA, Open Records Act,. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.J. Discussion and possible board action to approve the following new policies from OSSBA Policy Subscription Services Team for inclusion into the Welch Public Schools District Policy Manual:
BKBB           School Social Media Accounts
BKBC           School District Approved Social Media Accounts
GKA              Releasing Students to Police
GKA-E           Form for Signature of Arresting Officer
GKAA            Law Enforcement and Body Cameras on School Premises
Discussion:  Five minute break at the request of the President was taken prior to this agenda item.  Meeting resumed at 7:13 PM.
Action(s):
Motion to approve new policies from OSSBA Policy Subscription Services Team for inclusion into the Welch Public Schools District Policy Manual, BKBB, School Social Media Accounts; BKBC, School District Approved Social Media Accounts; GKA, Releasing Students to Police; GKA-E, Form for Signature of Arresting Officer; and GKAA, Law Enforcement and Body Cameras on School Premises. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.K. Discussion and possible board action to re-label the following policies in the Welch Public Schools District Policy Manual from label GKA to label FQA as follows:
GKA               Livestock Farm Operational Policies - Student-Parent Contract (Current)
FQA               Livestock Farm Operational Policies - Student-Parent Contract (Proposed)
GKA-E1         Livestock Farm Operational Policies - Contract Form (Current)
FQA-E1         Livestock Farm Operational Policies - Contract Form (Proposed)
GKA-P1         Livestock Farm - Sheep Owners Responsibilities (Current)
FQA-P1         Livestock Farm - Sheep Owners Responsibilities (Proposed)
GKA-P2         Livestock Farm - Swine Owners Responsibilities (Current)
FQA-P2         Livestock Farm - Swine Owners Responsibilities (Proposed)
GKA-P3         Livestock Farm - Goat Owners Responsibilities (Current)
FQA-P3         Livestock Farm - Goat Owners Responsibilities (Proposed)
GKA-P4         Livestock Farm - Cattle Owners Responsibilities (Current)
FQA-P4         Livestock Farm - Cattle Owners Responsibilities (Proposed)
 
Action(s):
Motion to re-label the current GKA series of WPS policies as listed on the agenda to an FQA series as listed on the agenda,. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.L. Discussion and possible board action to approve the 2021-2022 school calendar
Action(s):
Motion to approve the 2021-2022 school calendar,. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.M. Discussion and possible board action to approve the purchase of 50 Chromebooks as quoted and to authorize the payment thereof with FY 21 funds 
Action(s):
Motion to approve the purchase of 50 Chromebooks as quoted from CDW-g_____________ and to authorize the payment thereof with FY 21 funds,. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.N. Discussion and possible board action to approve the purchase of 25 touchscreen Chromebooks as quoted and authorize payment thereof with FY 21 funds 
Action(s):
Motion to approve the purchase of 25 touchscreen Chromebooks as quoted from CDW-G _______________ and authorize payment thereof with FY 21 funds,. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.O. Discussion and possible board action to approve one of the following three-year lease agreement proposals for an activity bus:
  1. Ross Transportation, 2022MY, Blue Bird Vision, 71 Passenger Bus, $17,250 per year
  2. Summit Bus, 2022MY International, 71 Passenger Bus, $17,000 per year 
Action(s):
Motion to approve one of the following three-year lease proposal agreement proposals for a 2022MY activity bus from Summit for the annual sum of $_________,. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.P. Discussion and possible board action to approve the purchase of 1 CanonPro 4100 Poster Printer and applicable supplies in the amount of $6,141.60 with 412 BITE program funds 
Attachments: (1)
Action(s):
Motion to approve the purchase of 1 CanonPro 4100 Poster Printer and applicable supplies in the amount of $6,141.60 with 412 BITE program funds,. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.Q. Discussion and possible board action to approve the following fundraisers:
  1. Tomie Costerisan, Jr. Class Parent After Prom Committee
    • Crush Pop's - Valentine Day Treats, T-Shirt Sales
    • Funds raised to be used for after-prom activities/prizes
  2. Reba McCarty, Welch FFA
    • Plants for Profit by Parks Brothers (Red Geraniums)
    • Funds raised to be used for FFA activities, horticulture projects, FFA entries and hotels
  3. Reba McCarty, Welch FFA
    • Labor Auction
    • Funds raised to be used for FFA registrations, hotels, and entries
  4. Nick Highsmith, Staff Activity 
    • BSN Online Store for Staff, Vending Sales
    • Funds raised to be used for staff activities and meals

 
Action(s):
Motion to approve the following fundraiser requests of Tomie Costerisan, Jr. Class Parent After Prom Committee, Crush Pop's - Valentine Day Treats, T-Shirt Sales, with funds raised to be used for after-prom activities/prizes; Reba McCarty, Welch FFA, Plants for Profit by Parks Brothers (Red Geraniums), with funds raised to be used for FFA activities, horticulture projects, FFA entries and hotels; Reba McCarty, Welch FFA, Labor Auction, with funds raised to be used for FFA registrations, hotels, and entries; and Nick Highsmith, Staff Activity, BSN Online Store for Staff, Vending Sales with funds raised to be used for staff activities and meals. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
8.R. Discussion and possible board action to approve the following Request for Use of Facility:
  1. Kyle Nair, Little League Field
    • Little League Baseball, 2-22-21 through 6-1-2021
  2. Tomie Costerisan, Welch Wildcat Gymnasium
    • Jr. Class Parent After Prom Committee, April 2-3, 2021
  3. William Kagy, Little League Field
    • Little League Softball, February 2021 - August 2021
Action(s):
Motion to approve Requests for Use of Facility from Kyle Nair, Little League Field for Little League Baseball, 2-22-21 through 6-1-2021; Tomie Costerisan, Welch Wildcat Gymnasium for Jr. Class Parent After Prom Committee, April 2-3, 2021; and William Kagy, Little League Field for Little League Softball, February 2021 - August 2021,. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
9. New Business
Discussion:  No new busines
10. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B) (1) of the Oklahoma Open Meeting Act:
10.A. Conduct ongoing evaluation of the Superintendent for February in the areas of Operations and Board/Superintendent Relationship
10.B. Resignation of Kristy West, High-Needs Paraprofessional
11. Discussion and possible board action to convene in Executive Session
Discussion:  The Board convened in Executive Session at ***** PM.
Action(s):
Motion to to convene in Executive Session at 7:38 PM. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
12. President's Acknowledgment and Time of Return to Open Session
Discussion:  At *****PM, the Board returned to Open Session from Executive Session.
13. Statement of Executive Session Minutes
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
14. Discussion and possible board action to approve the resignation of Kristy West, High-Needs Paraprofessional
15. Vote to Adjourn
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