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December 14, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
Discussion:  Meeting was called to order at 6:30 PM by President Shane Burgess.
2. Establish Quorum
Discussion:  Quorum was established.
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Discussion:  Meeting was adjourned at 6:31 PM to reconvene.
Action(s):
Motion to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Discussion:  Meeting was reconvened at 6:30.
Action(s):
Motion to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion to reconvene was made by. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
5. Establish Quorum 
Discussion:  Quorum was established.
Action(s):
Motion to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
6. Pledge of Allegiance 
Discussion:  Korbin Booth - Senior at Welch High School
7. Public Participation
Discussion:  None
8. Principals' Reports
Discussion:  Kim Hall, Elementary Principal, and Kent Haskell, Middle and High School Principal, reported.
9. Superintendent's Report
Discussion:  Superintendent Nick Highsmith discussed weighted student count for calculation of State Aid, reduction factors to mid-term adjustment, legislative update, construction update, election information, and district updates.
10. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve Consent Agenda Items 10A, 10B, and 10C was made by. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
10.A. Discussion and possible board action to approve minutes of regular board meeting on November 9, 2020
10.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
10.C. Discussion and possible board action to approve the notice of meeting cancellation for the special board meeting scheduled on Monday, November 30 that was cancelled due to illness
11. Items for Board Action
11.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

     1.     Purchase Order Encumbrances
             a.     General Fund - #267-277 - $22,640.44
             b.     Building Fund - #45-46 - $6,336.28

     2.     Warrants
             a.     General Fund - November - #320-422 - $272,423.87
             b.     General Fund - December - #423-571 - $271,917.02
             c.     Building Fund - November - #33-43 - $6,104.15
             d.     Building Fund - December - #44-51- $2,870.54
Action(s):
Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders 1.     Purchase Order Encumbrances           a.     General Fund - #267-277 - $22,640.44           b.     Building Fund - #45-46 - $6,336.28 2.     Warrants           a.     General Fund - November - #320-422 - $272,423.87           b.     General Fund - December - #423-571 - $271,917.02           c.     Building Fund - November - #33-43 - $6,104.15           d.     Building Fund - December - #44-51- $2,870.54. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.B. Discussion and possible board action to approve the Request for Approval of State Aid and/or Federal Funds for Schools-General Fund 11, $98,936.10
Attachments: (1)
Action(s):
Motion to approve the Request for Approval of State Aid and/or Federal Funds for Schools-General Fund 11, $98,936.10. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.C. Discussion and possible board action to approve 2020-2021 working budget
Attachments: (1)
Action(s):
Motion to approve 2020-2021 working budget. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.D. Discussion and possible board action to approve continuation with no changes of the American Fidelity, Service Provider, Section 125 Flexible Benefit Plan
Action(s):
Motion to approve continuation with no changes of the American Fidelity, Service Provider, Section 125 Flexible Benefit Plan. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.E. Discussion and possible board action to close activity account #840 (910, 902, 903) FFA - Pie Supper and move the balance of $6,168.75 to activity account #836 FFA#2 (Pie Supper)
Action(s):
Motion to close activity account #840 (901, 902, 903) FFA - Pie Supper and move the balance of $6,168.75 to activity account #836 FFA#2 (Pie Supper). This motion, made by Rowdy Layton and seconded by Jesse Highsmith, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.F. Discussion and possible board action to close activity account #822 Science and move the balance of $1.22 to activity account #802 Miscellaneous
Action(s):
Motion to close activity account #822 Science and move the balance of $1.22 to activity account #802 Miscellaneous. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.G. Discussion and possible board action to approve the creation of activity account #821 After Prom Committee
Action(s):
Motion to approve the creation of activity account #821 After Prom Committee. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.H. Discussion and possible board action to approve the following fundraising requests:
  1. JJ Seigel - Middle School GT
    • Water Sales
    • Funds to be used for trips and activities
  2. Trisha Perkins - Interact Club
    • Bottled Water Sales
    • Funds to be used for backpack program, food and t-shirts for students
  3. Trisha Perkins - Interact Club
    • 50/50 raffle at ballgames
    • Funds to be used for backpack program and international shoe drive
  4. Tomie Costerisan - After Prom Committee
    • Portion of Pie Sale at The Cow, Facebook Auction on Jr. Class After Prom Page, Walking Tacos at Basketball Game, Smoked Meat Sales, Masks and Gaiter Sales
    • Funds to be used for after prom events, activities, and prizes.
Action(s):
Motion to approve the following fundraising requests. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.I. Discussion and possible board action to surplus the items on the attached lists
Action(s):
Motion to surplus the items on the attached lists. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.J. Discussion and possible board action to approve the quote from Arbo's Floor Service to refinish the indoor practice facility gym floor with the Street Shoe NXT Gloss, with payment through the bond lease-purchase fund process, $8,354.79
Action(s):
Motion to approve the quote from Arbo's Floor Service to refinish the indoor practice facility gym floor with the Street Shoe NXT Gloss, with payment through the bond lease-purchase fund process, $8,354.79. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.K. Discussion and possible board action to approve the quote from Varsity Scoreboards for one Basketball 8'X 5' scoreboard, LCD Wireless Controller, Wireless Receiver New Platform, and Internal Power Pack for LCD Controller with payment through the bond lease-purchase fund process, $3,744.96
Action(s):
Motion to approve the quote from Varsity Scoreboards for one Basketball 8'X 5' scoreboard, LCD Wireless Controller, Wireless Receiver New Platform, and Internal Power Pack for LCD Controller with payment through the bond lease-purchase fund process, $3,744.96. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
12. New Business
13. Vote to Adjourn
Discussion:  Meeting adjourned at 7:22 PM
Action(s):
Motion to adjourn at. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
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