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October 13, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
2. Establish Quorum
Discussion:  Quorum was established.
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Discussion:  Meeting was adjourned at 6:31 pm
Action(s):
Motion to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Discussion:  Meeting was reconvened at 6:32 PM
Action(s):
Motion to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
5. Establish Quorum 
Discussion:  Meeting was reconvened at 6:32 - 

 
6. Pledge of Allegiance 
7. Public Participation
Discussion:  None
8. Principals' Reports
Discussion:  Mrs. Hall and Mr. Haskell reported to the Board members.
9. Superintendent's Report
  1. Budget Information
  2. October Child Count Information
  3. Board Member Training Points
  4. 2021 School Board Election Filing Period
  5. District Updates
Discussion:  Mr. Highsmith discussed the items as listed
10. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve Consent Agenda Item A and B. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
10.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on September 14, 2020.
10.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
11. Items for Board Action
11.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

1.   Purchase Orders
      a.  General Fund - #238-257 - $12,199.57
      b.  Building Fund - #40-41 - $890.75

2.  Warrants
     a.  General Fund - #217-319 - $279,984.35
     b.  Building Fund - #23-32 - $4769.15
 
Action(s):
Motion to to approve 2020-2021 purchase order encumbrances, warrants, and change orders: 1.   Purchase Orders a.  General Fund - #238-257 - $12,199.57 b.  Building Fund - #40-41 - $890.75 2.  Warrants      a.  General Fund - #217-319 - $279,984.35      b.   Building Fund - #23-32 - $4769.15. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.B. Discussion and possible board action to approve the request of combining activity accounts #827 Band Booster and #815 Band/Vocal by closing out account #827 Band Booster and transferring $549.55 from that account to #815 Band/Vocal. 
Action(s):
Motion to approve the request of combining activity accounts #827 Band Booster and #815 Band/Vocal by closing out account #827 Band Booster and transferring $549.55 from that account to #815 Band/Vocal. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.C. Discussion and possible board action to approve the following fundraising request:
  1. Reba McCarty - Welch FFA
  • Poinsettia Sales from Park's Brothers
  • Funds to be used for CDE entries, FFA activities, and judging events
Action(s):
Motion to approve the fundraising request of Reba McCarty representing the Welch FFA for Poinsettia Sales from Park's Brothers with funds to be used for CDE entries, FFA activities, and judging events. This motion, made by Jesse Highsmith and seconded by Shannon Walker, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.D. Discussion and possible board action to approve the 2021 School Election Resolution
Action(s):
Motion to approve the 2021 School Election Resolution. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.E. Discussion and possible board action to approve request to close polling place for split precinct (100 or fewer registered voters).
Action(s):
Motion to approve request to close polling place for split precinct (100 or fewer registered voters). This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.F. Discussion and possible board action to approve the ACT to be administered to all Welch Public Schools 11th graders in fulfillment of meeting the state and federal requirements for the College and Career Readiness Assessment in math and English/Language Arts for the 2020-2021 school year. 
Action(s):
Motion to approve the ACT to be administered to all Welch Public Schools 11th graders in fulfillment of meeting the state and federal requirements for the College and Career Readiness Assessment in math and English/Language Arts for the 2020-2021 school year. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.G. Discussion and possible board action to approve the surplus of items on the attached lists. 
Action(s):
Motion to approve the surplus of items on the attached lists. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.H. Discussion and presentation of graduation/dropout rate and college remediation rate by Welch High School Principal, Kent Haskell
Discussion:  Mr. Haskell presented the graduation and college remediation rates information to the Board members present.
11.I. Discussion and possible board action to approve the amended Welch Public Schools Return to Learn Plan with the updated decision tree for the response to exposure as part of required updates of the Northeast Area School Response Plan to bring it in compliance with CDC guidelines. 
Action(s):
Motion to approve the amended Welch Public Schools Return to Learn Plan with the updated decision tree for the response to exposure as part of required updates of the Northeast Area School Response Plan to bring it in compliance with CDC guidelines. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.J. Discussion and possible board action to approve Welch Public Schools Safety Protocols for Athletic Events. 
Action(s):
Motion to approve Welch Public Schools Safety Protocols for Athletic Events. This motion, made by Jesse Highsmith and seconded by Brian Mooney, Tabled.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.K. Discussion and possible board action to approve The Heritage, outside of Welch, as the location for the JR/SR Prom on Friday, April 2, 2021. 
Action(s):
Motion to approve The Heritage, outside of Welch, as the location for the JR/SR Prom on Friday, April 2, 2021. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
12. New Business
Discussion:  None
13. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
Discussion:  The Board convened in Executive Session at 7:55 PM by unanimous vote.
13.A. Discuss the employment of Anna M. Mills,  Substitute Employee
Discussion:  Convened at 
Action(s):
Motion to convene. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
13.B. Discuss the employment of James Owens, Substitute Employee
13.C. Discuss the employment of Taya' Buchanan as Pre-Kindergarten teacher on a temporary contract for 156 days effective September 1, 2020.
13.D. Discuss the employment of Taya' Buchanan as Middle School Cheerleader Sponsor effective September 1, 2020.
14. Discussion and possible board action to convene in Executive Session
Discussion:  Entered into Executive Session at 7:55 PM
15. President's Acknowledgment and Time of Return to Open Session
16. Statement of Executive Session Minutes
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
Discussion:  The Board returned to Open Session at 8:11 PM.

President Burgess stated he, Vice President J. Highsmith, Clerk Layton, and members Walker and Mooney, along with Superintendent Nick Highsmith, participated in executive session to discuss the items listed, and no action was taken during the executive session.

  
17. Discussion and possible board action to approve the employment of Anna M. Mills as a Substitute Employee. 
Action(s):
Motion to approve the employment of Anna M. Mills as a Substitute Employee. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
18. Discussion and possible board action to approve the employment of James Owens as a Substitute Employee. 
Action(s):
Motion to approve the employment of James Owens as a Substitute Employee. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
19. Discussion and possible board action to approve the employment of Taya' Buchanan as Pre-Kindergarten teacher on a temporary contract for 156 days effective September 1, 2020.
Action(s):
Move to approve the employment of Taya' Buchanan as Pre-Kindergarten teacher on a temporary contract for 156 days effective September 1, 2020. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
20. Discussion and possible board action to approve the employment of Taya' Buchanan as Middle School Cheerleader Sponsor effective September 1, 2020
Action(s):
Move to approve the employment of Taya' Buchanan as Middle School Cheerleader Sponsor effective September 1, 2020. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
21. Vote to Adjourn
Discussion:  Mee
Action(s):
Motion to adjourn at 8:13. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
22. Posted the 9th day of October, 2020, at 4:00 PM at the front door of the Delbert Lovelace High School, 707 South Curtis Street, Welch, Oklahoma and WPSwebsitewww.welchwildcats.net.

Signature:  __________________________________________________________
Title:           Secretary to the Superintendent / Board of Education Minutes Clerk                                                                              
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