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September 14, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
Discussion:  Meeting was called to order at 6:30 PM.  
2. Establish Quorum
Discussion:  Quorum was established.
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Discussion:  The meeting was adjourned at 6:31 PM to reconvene.
Action(s):
Motion to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Discussion:  The meeting reconvened at 6:33 PM in the Delbert Lovelace High School Teachers' Lounge.
Action(s):
Move to reconvene meeting in the Delbert Lovelace High School Teacher’s Lounge. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
5. Establish Quorum 
Discussion:  Quorum was established
6. Pledge of Allegiance - conducted by Welch Public Schools Gifted and Talented Students
7. Public Participation
Discussion:  There was no public participation requested by the visitors present.
8. Nick Talbert, Miami Public Schools/Welch Public Schools IT Director, to address the board concerning new protocols and procedures for security on district-issued devices. 
Discussion:  Nick Talbert presented information on the technology services being provided to the Welch Public School students by his technology department.
9. Madeline Highsmith, Welch Public Schools Virtual Education Director, to address the board concerning Welch Virtual School and its curriculum for the 2020-2021 school year. 
Discussion:  Madeline Highsmith presented information on the technology used by the virtual students and the number of students currently on total and partial virtual studies.
10. Principals' Reports
Discussion:  Kim Hall, Elementary Principal, and Kent Haskell, Middle and High School Principal, presented information on their respective school activities to the Board.
11. Superintendent's Report
Discussion:  Mr. Highsmith presented information on the budget, construction projects, a strategic planning update, and the current COVID-19 update of the county surveillance report, 
12. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve Consent Agenda Items 12 A, B, and C. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
12.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on August 10, 2020
12.B. Discussion and possible board action to approve minutes of the Special Board Meeting on September 10, 2020
12.C. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
13. Items for Board Action
13.A. Discussion and Possible Consideration to Approve 2019-2020 Warrants

     1.         General Fund - #1377-1379 - $4,740.88
Action(s):
Move to approve 2019-2020 warrants #1377-1379. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.B. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

     1.         Purchase Orders
                  a.    General Fund - #211-238 -- $31,384.06
                  b.     Building Fund - #35-39 -- $3,860.72
     2.         Warrants
                  a.     General Fund - #96-216 -- $343,378.35
                  b.     Building Fund - #9-22 -- $9.525.63
                  c.     Bond Fund -- #1 -- $243,619.57
Action(s):
Motion to to approve 2020-2021 purchase order encumbrances, warrants, and change orders. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.C. Discussion and possible board action to approve the 2020-2021 Estimate of Needs and the 2019-2020 Financial Statement, submission of such to the County Excise Board, and authorization to publish the document. 
Action(s):
Move to approve the 2020-2021 Estimate of Needs and the 2019-2020 Financial Statement, submission of such to the County Excise Board, and authorization to publish the document. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.D. Discussion and possible board action to approve the transfer of $256.65 from activity account #804, Class of 2024 (formerly Senior Class of 2020) to activity account #806, Class of 2022, for the purpose of using the funds for prom. 
Action(s):
Move to approve the transfer of $256.65 from activity account #804, Class of 2024 (formerly Senior Class of 2020) to activity account #806, Class of 2022, for the purpose of using the funds for prom. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.E. Discussion and possible board action to approve the surplus of the items on the attached list 
Attachments: (1)
Action(s):
Move to approve the surplus of the items on the attached list. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.F. Discussion and possible board action to approve Request for Change #13 in the sum of $529.40 for the charge from the utility company to redo electrical service for the softball field. 
Attachments: (1)
Action(s):
Move to approve Request for Change #13 in the sum of $529.40 for the charge from the utility company to redo electrical service for the softball field. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.G. Discussion and possible board action to approve Request for Change #24 in the sum of $624.69 for emergency lights required by the fire marshal in the practice/indoor facility. 
Attachments: (1)
Action(s):
Move to approve Request for Change #24 in the sum of $624.69 for emergency lights required by the fire marshal in the practice/indoor facility. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.H. Discussion and possible board action to approve the agreement between Welch Public Schools and Quapaw Public Schools to share a Director of Nutrition Services for the 2020-2021 school year
Action(s):
Motion to approve the agreement between Welch Public Schools and Quapaw Public Schools to share a Director of Nutrition Services for the 2020-2021 school year. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
13.I. Discussion and possible board action to approve the following fundraising requests:
  1. MS/HS Principal - Concession/Vending Sales, Cool Cats Rewards
    • Funds to be used for student rewards, student assemblies, teacher rewards, workshop fees, teacher appreciation, and student programs. 
Action(s):
Move to approve the following fundraising requests: MS/HS Principal - Concession/Vending Sales, Cool Cats Rewards Funds to be used for student rewards, student assemblies, teacher rewards, workshop fees, teacher appreciation, and student programs. This motion, made by Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
14. New Business
Discussion:  No New Business
15. Proposed Executive Session to Discuss the Following Items so the Board Can Return to Open Session to Vote as Authorized by Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
  1. Discussion of 2020-2021 Administrator, Certified Employee, and Support Employee Employment Contracts
  2. Discussion of 2020-2021 Administrator, Certified Employee, and Support Employee Extra Duty Assignment Contracts
16. Discussion and Possible Consideration to Convene/Not Convene in Executive Session
Discussion:  Motion to forego and proceed to 19
Action(s):
Move to forego Executive Session and proceed to Item #19 of the agenda. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
17. President’s Acknowledgment and Time of Return to Open Session
18. Executive Session Minutes Compliance Announcement
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
19. Discussion and possible board action to execute 2020-2021 administrator, certified employee, and support employee employment contracts as listed on Exhibit A
 
Action(s):
Move to execute 2020-2021 administrator, certified employee, and support employee employment contracts as listed on Exhibit A. This motion, made by Brian Mooney and seconded by Jesse Highsmith, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
20. Discussion and possible board action to execute 2020-2021 administrator and certified employee extra duty assignment contracts as listed on Exhibit B
 
Action(s):
Move to execute 2020-2021 administrator and certified employee extra duty assignment contracts as listed on Exhibit B. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
21. Vote to Adjourn
Action(s):
Motion to adjourn at 8:05 PM. This motion, made by Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
No Action(s) have been added to this Agenda Item.
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