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April 12, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Pledge of Allegiance 
Agenda Item Type:  Action Item
4. Public Participation
Agenda Item Type:  Information Item
5. Discussion and possible board action to verify Board Seat #1 election results with the election of Shane Burgess on April 6, 2021
Agenda Item Type:  Action Item
6. Administer the Oath of Office and Loyalty Oath to Board member Shane Burgess
Agenda Item Type:  Procedural Item
7. Discussion and possible board action to re-organize the Board of Education for 2021-22
Agenda Item Type:  Action Item
8. 2019-2020 Audit Presentation by Kerry John Patten's Office via Teleconference
Agenda Item Type:  Information Item
9. Discussion and possible board action to approve the 2019-20 audit
Agenda Item Type:  Action Item
10. Principals' Reports
Agenda Item Type:  Information Item
11. Superintendent's Report
Agenda Item Type:  Information Item
Rationale: 
  • Budget Information
  • Budget
12. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Action Item
12.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on March 8, 2021, and the Special Board Meeting on March 22, 2021
Agenda Item Type:  Consent Item
12.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
13. Items for Board Action
Agenda Item Type:  Procedural Item
13.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders
i.     Purchase Order Encumbrances
        a.     General Fund - #328-344 - $17,172.97
        b.     Building Fund - #53-55 - $7,500.00
ii.    Warrants
        a.     General Fund - #875-982 - $295,866.09
        b.     Building Fund - #75-85 - $4,070.72
iii.   Change Order
        General Fund #2021-11-7 - Bartlett Coop Assn
        From $500.00 to $928.20 - AgEd Showbarn Propane Tank Fill
Agenda Item Type:  Action Item
13.B. Discussion and possible board action to approve the contract with Stout Construction for Elementary Window Replacement 
Agenda Item Type:  Action Item
13.C. Discussion and possible board action to assign Stout Construction to the elementary window replacement project
Agenda Item Type:  Action Item
13.D. Discussion and possible board action to approve the quote from Architectural Flooring for flooring replacement at Welch High School in the amount of $16,608.00
Agenda Item Type:  Action Item
13.E. Discussion and possible board action to approve the quote from Apple Inc. for staff computers in the amount of $8,244.00
Agenda Item Type:  Action Item
13.F. Discussion and possible board action to modify superintendent’s spending authority in policy CHA
Agenda Item Type:  Action Item
13.G. Discussion and possible board action to approve a revision to the Welch Public Schools Support Staff 2020-21 Wage Schedule for Administrator Assistant effective June 1, 2021 
Agenda Item Type:  Action Item
13.H. Discussion and possible board action to approve the independent contractor agreement and services agreement between Royalty Speech Therapy, LLC and Welch Public Schools for speech therapy services for the 2021-22 school year
Agenda Item Type:  Action Item
13.I. Discussion and possible board action to approve 2021-2022 Agreement to Secure and Provide Evaluations and Psychological Services between School Based Services, PLLC, and Welch Public Schools 
Agenda Item Type:  Action Item
13.J. Discussion and possible board action to approve a Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-2022 that authorizes filing of the Form 471 applications for funding year 2021-2022 and the payment of the applicant's share upon approval of funding and receipt of services
Agenda Item Type:  Action Item
Attachments: (1)
13.K. Discussion and possible board action to approve the surplus of items on the attached list 
Agenda Item Type:  Action Item
13.L. Discussion and possible board action to approve the following out-of-state trip:
  1. Shawn Goodwin - High School Girls Basketball Team Camp
    • Branson, Missouri June 22-25, 2021
Agenda Item Type:  Action Item
13.M. Discussion and possible board action to approve the following fundraiser request:
  1. Kim Hall - Welch Elementary
    • Sucker Sales
    • April 12 - May 14, 2021
    • Funds to be used for teacher materials
Agenda Item Type:  Action Item
13.N. Motion, discussion, and vote to authorize or not to authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021 
Agenda Item Type:  Action Item
13.O. Discussion and possible board action to approve the agreement with Municipal Accounting Systems for Student Information System for the 2021-22 school year 
Agenda Item Type:  Action Item
Attachments: (1)
14. New Business
Agenda Item Type:  Action Item
15. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
Agenda Item Type:  Information Item
15.A. Conduct ongoing evaluation of the Superintendent for April in the areas of Community Relationships and Staff Relationships
Agenda Item Type:  Information Item
15.B. Discussion of Certified and Support personnel assignments
Agenda Item Type:  Information Item
15.C. Resignation of Melissa Gonzalez, High Needs Paraprofessional effective April 13, 2021
Agenda Item Type:  Information Item
15.D. Resignation of Taya' Buchanan, Pre-Kindergarten Teacher effective May 14, 2021 
Agenda Item Type:  Information Item
16. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
17. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Procedural Item
18. Statement of Executive Session Minutes
  1. Members Participating 
  2. Items Discussed
  3. No Action Taken
Agenda Item Type:  Procedural Item
Rationale: 
  • Members Participating
  • Items Discussed
  • No Action Taken
19. Discussion and possible board action to accept the resignation of Melissa Gonzalez as a High Needs Paraprofessional effective April 13, 2021 
Agenda Item Type:  Action Item
20. Discussion and possible board action to accept the resignation of Taya' Buchanan as a Pre-Kindergarten Teacher at the end of the 2020-2021 school year 
Agenda Item Type:  Action Item
21. Vote to Adjourn
Agenda Item Type:  Action Item
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