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March 8, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Pledge of Allegiance 
Agenda Item Type:  Action Item
4. Public Participation
Agenda Item Type:  Information Item
5. Principals' Reports
Agenda Item Type:  Action Item
6. Superintendent's Report
Agenda Item Type:  Action Item
Rationale: 
  • CCOSA/OSSBA Leadership Conference
  • Construction Update
  • Legislative Update
  • Financial Update
  • Strategic Planning Update
7. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
7.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on February 8, 2021. 
Agenda Item Type:  Consent Item
7.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
8. Items for Board Action
Agenda Item Type:  Action Item
8.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

1.     Purchase Order Encumbrances
        a.   General Fund - #311-327 - $78,851.67
        b.   Building Fund - #52 - $1,000.00

2.   Warrants
      a.   General Fund - #774-874 - $262,730.38
      b.   Building Fund - #68-74 - $2,477.31
Agenda Item Type:  Action Item
8.B. Discussion of the financial disclosure statement for elected officers
Agenda Item Type:  Action Item
8.C. Discussion and possible board action to approve 2021-2022 software service order agreement with Municipal Accounting Systems Inc. (MAS) for appropriated funds, payroll, treasurer, activity funds, and personnel agent licenses, $4,653.00.
Agenda Item Type:  Action Item
8.D. Discussion and possible board action to approve the following request for out-of-state travel:
  1. JJ Seigel, Middle School GT: asking for permission to travel to Houston, Texas on March 24-27, 2021 for NASA STARS & STEM Program.
Agenda Item Type:  Action Item
8.E. Discussion and possible board action to approve the following fundraiser request:
  • Trisha Perkins, Interact Club and Dawni Orler, Student Council
    • Baseball and Slow-Pitch Softball Concessions
    • Funds to be used for scholarships, 12 Days of Christmas, student activities, clothes closet, donations, and other expenses. 
Agenda Item Type:  Action Item
8.F. Discussion and possible board action to approve 2021-2022 license agreement with Oklahoma Teacher and Leadership Effectiveness (OKTLE) for the online OKTLE Teacher Evaluation System and the McRel Leader Evaluation System.
Agenda Item Type:  Action Item
8.G. Discussion and possible board action to approve the revisions to the 2020-2021 Welch Public Schools Calendar
Agenda Item Type:  Action Item
8.H. Discussion and possible board action to approve the following policy changes to the Welch Public Schools District Policy Manual:
  • DEC-R4          Emergency Leave (Regulations)
Agenda Item Type:  Action Item
8.I. Discussion and possible board action to approve the purchase of a 2021 Ford Expedition XL Max in the sum of $40,500.00 from Mike Carpino with ESSER II funds and payment thereof
Agenda Item Type:  Action Item
8.J. Discussion and possible board action to consider, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale. 
Agenda Item Type:  Action Item
8.K. Discussion and possible board action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $340,000 Building Bonds of this School District, and designating bond counsel for this issuance of bonds. 
Agenda Item Type:  Action Item
8.L. Discuss Child Internet Protection Act (CIPA) Compliance and Acceptable Use Policy in Accordance with E-Rate requirements.
Agenda Item Type:  Action Item
9. New Business
Agenda Item Type:  Action Item
10. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B) (1) of the Oklahoma Open Meeting Act:
Agenda Item Type:  Information Item
10.A. Conduct ongoing evaluation of the Superintendent for March in the areas of Student Services and Teaching/Learning/Assessment
Agenda Item Type:  Information Item
10.B. 2021-22 Staffing
Agenda Item Type:  Information Item
10.C. Discuss the employment of Ashley Chenoweth as High Needs Paraprofessional
Agenda Item Type:  Information Item
11. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
12. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Action Item
13. Statement of Executive Session Minutes
Agenda Item Type:  Action Item
Rationale: 
  • Members Participating
  • Items Discussed
  • No Action Taken
14. Discussion and possible board action to employ Ashley Chenoweth as High Needs Paraprofessional effective March 22, 2021
Agenda Item Type:  Action Item
15. Vote to Adjourn
Agenda Item Type:  Action Item
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