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February 8, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Pledge of Allegiance 
Agenda Item Type:  Action Item
4. Public Participation
Agenda Item Type:  Information Item
5. Principals' Reports
Agenda Item Type:  Action Item
6. Superintendent's Report
  • Legislative Update
  • Financial Update
  • Strategic Planning Update
Agenda Item Type:  Information Item
Rationale: 
  • Budget Information
  • Budget
7. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
7.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on January 11, 2021 
Agenda Item Type:  Consent Item
7.B. Discussion and possible board action to approve minutes of the Special Board Meeting on January 21, 2021 
Agenda Item Type:  Consent Item
7.C. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
8. Items for Board Action
Agenda Item Type:  Action Item
8.A. Discussion and possible board action, in the absence of the President and/or Clerk, to appoint an Acting President and/or Acting Clerk for the School District to execute any and all documents pertaining to the Request for Approval of State Aid and/or Federal Funds for Schools
Agenda Item Type:  Action Item
8.B. Discussion and possible board action to approve the Request for Approval of State Aid and/or Federal Funds for Schools-General Fund 11, $177,651.74
Agenda Item Type:  Action Item
8.C. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders:

1.   Purchase Order Encumbrances
      a.     General Fund - #238-310 - $12,311.52
      b.     Building Fund - #50-51 - $3,525.31

2.   Warrants
       a.    General Fund - #669-773 - $271.258.42
       b.    Building Fund - #61-67 - $4,043.89
Agenda Item Type:  Action Item
8.D. Discussion and possible board action to approve Shelley Anderson as Welch Public Schools' Spanish Language Interpreter for 2021
Agenda Item Type:  Action Item
8.E. Discussion and possible board action to approve a 5-day deviation to the 10-day activity absence rule for specified students
Agenda Item Type:  Action Item
8.F. Discussion of board member training points
Agenda Item Type:  Information Item
8.G. Discussion of future construction projects 
Agenda Item Type:  Information Item
8.H. Discussion and possible board action to approve the purchase of 32 - 2'x6'x2" Wall Pads for the indoor practice facility using bond funds from the lease-purchase process in the amount of $3,520.00 
Agenda Item Type:  Action Item
Attachments: (1)
8.I. Discussion and possible board action to approve the following policy updates from OSSBA Policy Subscription Services Team to existing policies in the Welch Public Schools District Policy Manual:
DOCA          Reduction in Force Certified Personnel
BBH             Development Opportunities: Board Members
BFA              Board Policies
BJ                 Board of Education Executive Officer Superintendent
GBA             Open Records Act
Agenda Item Type:  Action Item
8.J. Discussion and possible board action to approve the following new policies from OSSBA Policy Subscription Services Team for inclusion into the Welch Public Schools District Policy Manual:
BKBB           School Social Media Accounts
BKBC           School District Approved Social Media Accounts
GKA              Releasing Students to Police
GKA-E           Form for Signature of Arresting Officer
GKAA            Law Enforcement and Body Cameras on School Premises
Agenda Item Type:  Action Item
8.K. Discussion and possible board action to re-label the following policies in the Welch Public Schools District Policy Manual from label GKA to label FQA as follows:
GKA               Livestock Farm Operational Policies - Student-Parent Contract (Current)
FQA               Livestock Farm Operational Policies - Student-Parent Contract (Proposed)
GKA-E1         Livestock Farm Operational Policies - Contract Form (Current)
FQA-E1         Livestock Farm Operational Policies - Contract Form (Proposed)
GKA-P1         Livestock Farm - Sheep Owners Responsibilities (Current)
FQA-P1         Livestock Farm - Sheep Owners Responsibilities (Proposed)
GKA-P2         Livestock Farm - Swine Owners Responsibilities (Current)
FQA-P2         Livestock Farm - Swine Owners Responsibilities (Proposed)
GKA-P3         Livestock Farm - Goat Owners Responsibilities (Current)
FQA-P3         Livestock Farm - Goat Owners Responsibilities (Proposed)
GKA-P4         Livestock Farm - Cattle Owners Responsibilities (Current)
FQA-P4         Livestock Farm - Cattle Owners Responsibilities (Proposed)
 
Agenda Item Type:  Action Item
8.L. Discussion and possible board action to approve the 2021-2022 school calendar
Agenda Item Type:  Action Item
8.M. Discussion and possible board action to approve the purchase of 50 Chromebooks as quoted and to authorize the payment thereof with FY 21 funds 
Agenda Item Type:  Action Item
8.N. Discussion and possible board action to approve the purchase of 25 touchscreen Chromebooks as quoted and authorize payment thereof with FY 21 funds 
Agenda Item Type:  Action Item
8.O. Discussion and possible board action to approve one of the following three-year lease agreement proposals for an activity bus:
  1. Ross Transportation, 2022MY, Blue Bird Vision, 71 Passenger Bus, $17,250 per year
  2. Summit Bus, 2022MY International, 71 Passenger Bus, $17,000 per year 
Agenda Item Type:  Action Item
8.P. Discussion and possible board action to approve the purchase of 1 CanonPro 4100 Poster Printer and applicable supplies in the amount of $6,141.60 with 412 BITE program funds 
Agenda Item Type:  Action Item
Attachments: (1)
8.Q. Discussion and possible board action to approve the following fundraisers:
  1. Tomie Costerisan, Jr. Class Parent After Prom Committee
    • Crush Pop's - Valentine Day Treats, T-Shirt Sales
    • Funds raised to be used for after-prom activities/prizes
  2. Reba McCarty, Welch FFA
    • Plants for Profit by Parks Brothers (Red Geraniums)
    • Funds raised to be used for FFA activities, horticulture projects, FFA entries and hotels
  3. Reba McCarty, Welch FFA
    • Labor Auction
    • Funds raised to be used for FFA registrations, hotels, and entries
  4. Nick Highsmith, Staff Activity 
    • BSN Online Store for Staff, Vending Sales
    • Funds raised to be used for staff activities and meals

 
Agenda Item Type:  Action Item
8.R. Discussion and possible board action to approve the following Request for Use of Facility:
  1. Kyle Nair, Little League Field
    • Little League Baseball, 2-22-21 through 6-1-2021
  2. Tomie Costerisan, Welch Wildcat Gymnasium
    • Jr. Class Parent After Prom Committee, April 2-3, 2021
  3. William Kagy, Little League Field
    • Little League Softball, February 2021 - August 2021
Agenda Item Type:  Action Item
9. New Business
Agenda Item Type:  Action Item
10. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by Section 25 OS 307 (B) (1) of the Oklahoma Open Meeting Act:
Agenda Item Type:  Procedural Item
10.A. Conduct ongoing evaluation of the Superintendent for February in the areas of Operations and Board/Superintendent Relationship
Agenda Item Type:  Information Item
10.B. Resignation of Kristy West, High-Needs Paraprofessional
Agenda Item Type:  Information Item
11. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
12. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Action Item
13. Statement of Executive Session Minutes
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
Agenda Item Type:  Procedural Item
14. Discussion and possible board action to approve the resignation of Kristy West, High-Needs Paraprofessional
Agenda Item Type:  Action Item
15. Vote to Adjourn
Agenda Item Type:  Action Item
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