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November 9, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Agenda Item Type:  Action Item
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Agenda Item Type:  Action Item
5. Establish Quorum 
Agenda Item Type:  Action Item
6. Pledge of Allegiance 
Agenda Item Type:  Action Item
7. Public Participation
Agenda Item Type:  Information Item
8. Principals' Reports
Agenda Item Type:  Action Item
9. Superintendent's Report
Agenda Item Type:  Action Item
Rationale: 
  • Budget Information
  • Legislative Update
  • Construction Update
  • October Child Count Information
  • 2021 School Board Election Filing Period
  • District Updates
10. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
10.A. Discussion and possible board action to approve minutes of Regular Board Meeting on October 13, 2020.
Agenda Item Type:  Consent Item
10.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
11. Items for Board Action
Agenda Item Type:  Action Item
11.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances

1.     General Fund - #258-266 - $1,369.30
2.     Building Fund - None

 
Agenda Item Type:  Action Item
Rationale:  1. Purchase Order Encumbrances     
  • General Fund - 
  • Cooperative Fund - 
  • Building Fund - 
2. Warrants
  • General Fund -
  • Cooperative Fund - 
  • Building Fund -
11.B. Discussion and possible board action to approve the Schedule of Regular Board Meetings for the 2021 calendar year. 
Agenda Item Type:  Action Item
11.C. Discussion and possible board action to approve a net $150.00 2020 Christmas Bonus for WPS employees with the exception of the Superintendent. 
Agenda Item Type:  Action Item
11.D. Discussion and possible board action to approve 2020-2021 Adjunct Teacher Status for:
  1. Dawni J. Orler -- Physical Science -- 5160
Agenda Item Type:  Action Item
11.E. Discussion and possible board action to adopt the OSSBA Superintendent Evaluation Instrument 
Agenda Item Type:  Action Item
11.F. Discussion and possible board action to modify the following Welch Public Schools Board of Education Policy:
  1. BJCD - Evaluation of the Superintendent
Agenda Item Type:  Action Item
11.G. Discussion and possible board action to eliminate the following Welch Public Schools Board of Education Policy:
  1. BJCD-R -- Superintendent's Evaluation Form
Agenda Item Type:  Action Item
11.H. Discussion and possible board action to approve the quote from Wyandotte Technologies for an access control system at the indoor practice facility with payment through the Bond Lease Purchase Process in the sum of $6,387.88. 
Agenda Item Type:  Action Item
Attachments: (1)
11.I. Discussion and possible board action to approve the assignment and consent to assignment agreement between the Board of Trustees of the Teachers' Retirement System of Oklahoma, Welch Public Schools, and Voya Retirement Insurance and Annuity Company, Voya Financial Partners, LLC, and Voya Institutional Trust Company. 
Agenda Item Type:  Action Item
11.J. Discussion and possible board action to approve Welch Public Schools Winter Sports Safety Protocols
Agenda Item Type:  Action Item
11.K. Discussion and possible board action to approve the following Request for Use of Facility with the $50 key deposit waived:
  1. Old Gym - Welch Little League Basketball
    • 11-10-20 to 2-28-21
    • M-F 5:00 - 8:00 PM 
    • For basketball practices 
Agenda Item Type:  Action Item
11.L. Discussion and possible board action to approve the following fundraiser request:
  1. Library - Shelley Earp
    • Scholastic Book Fair
    • Funds raised for library supplies, books, library materials. 
Agenda Item Type:  Action Item
11.M. Discussion and possible board action to approve the purchase of exercise and weightlifting equipment from BSN Sports in the amount of $17,216.65
Agenda Item Type:  Action Item
Attachments: (1)
11.N. Discussion and possible action to approve the transfer of $418.00 from the athletic account into each individual account of Football, Fast Pitch Softball, Boys Basketball, Girls Basketball, Track, Baseball, and Cheer  
Agenda Item Type:  Action Item
12. New Business
Agenda Item Type:  Action Item
13. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
Agenda Item Type:  Action Item
13.A. Discuss the employment of DeAnna Kagy, Substitute Employee
Agenda Item Type:  Action Item
14. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
15. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Action Item
16. Statement of Executive Session Minutes
Agenda Item Type:  Action Item
Rationale: 
  • Members Participating
  • Items Discussed
  • No Action Taken
17. Discussion and possible board action to approve the employment of DeAnna Kagy as a Substitute Employee. 
Agenda Item Type:  Action Item
18. Vote to Adjourn
Agenda Item Type:  Action Item
19. Posted the 6th day of November, 2020, at 4:00 PM at the front door of the Delbert Lovelace High School, 707 South Curtis Street, Welch, Oklahoma and WPS website, www.welchwildcats.net.

Signature:  __________________________________________________________
Title:              Secretary to the Superintendent / Board of Education Minutes Clerk                                                                              
Agenda Item Type:  Procedural Item
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