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October 13, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Agenda Item Type:  Action Item
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Agenda Item Type:  Action Item
5. Establish Quorum 
Agenda Item Type:  Action Item
6. Pledge of Allegiance 
Agenda Item Type:  Action Item
7. Public Participation
Agenda Item Type:  Information Item
8. Principals' Reports
Agenda Item Type:  Action Item
9. Superintendent's Report
  1. Budget Information
  2. October Child Count Information
  3. Board Member Training Points
  4. 2021 School Board Election Filing Period
  5. District Updates
Agenda Item Type:  Action Item
10. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
10.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on September 14, 2020.
Agenda Item Type:  Consent Item
10.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
11. Items for Board Action
Agenda Item Type:  Action Item
11.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

1.   Purchase Orders
      a.  General Fund - #238-257 - $12,199.57
      b.  Building Fund - #40-41 - $890.75

2.  Warrants
     a.  General Fund - #217-319 - $279,984.35
     b.  Building Fund - #23-32 - $4769.15
 
Agenda Item Type:  Action Item
Rationale:  1. Purchase Order Encumbrances     
  • General Fund - 
  • Cooperative Fund - 
  • Building Fund - 
2. Warrants
  • General Fund -
  • Cooperative Fund - 
  • Building Fund -
11.B. Discussion and possible board action to approve the request of combining activity accounts #827 Band Booster and #815 Band/Vocal by closing out account #827 Band Booster and transferring $549.55 from that account to #815 Band/Vocal. 
Agenda Item Type:  Action Item
11.C. Discussion and possible board action to approve the following fundraising request:
  1. Reba McCarty - Welch FFA
  • Poinsettia Sales from Park's Brothers
  • Funds to be used for CDE entries, FFA activities, and judging events
Agenda Item Type:  Action Item
11.D. Discussion and possible board action to approve the 2021 School Election Resolution
Agenda Item Type:  Action Item
11.E. Discussion and possible board action to approve request to close polling place for split precinct (100 or fewer registered voters).
Agenda Item Type:  Action Item
11.F. Discussion and possible board action to approve the ACT to be administered to all Welch Public Schools 11th graders in fulfillment of meeting the state and federal requirements for the College and Career Readiness Assessment in math and English/Language Arts for the 2020-2021 school year. 
Agenda Item Type:  Action Item
11.G. Discussion and possible board action to approve the surplus of items on the attached lists. 
Agenda Item Type:  Action Item
11.H. Discussion and presentation of graduation/dropout rate and college remediation rate by Welch High School Principal, Kent Haskell
Agenda Item Type:  Action Item
11.I. Discussion and possible board action to approve the amended Welch Public Schools Return to Learn Plan with the updated decision tree for the response to exposure as part of required updates of the Northeast Area School Response Plan to bring it in compliance with CDC guidelines. 
Agenda Item Type:  Action Item
11.J. Discussion and possible board action to approve Welch Public Schools Safety Protocols for Athletic Events. 
Agenda Item Type:  Action Item
11.K. Discussion and possible board action to approve The Heritage, outside of Welch, as the location for the JR/SR Prom on Friday, April 2, 2021. 
Agenda Item Type:  Action Item
12. New Business
Agenda Item Type:  Action Item
13. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
Agenda Item Type:  Action Item
13.A. Discuss the employment of Anna M. Mills,  Substitute Employee
Agenda Item Type:  Action Item
13.B. Discuss the employment of James Owens, Substitute Employee
Agenda Item Type:  Action Item
13.C. Discuss the employment of Taya' Buchanan as Pre-Kindergarten teacher on a temporary contract for 156 days effective September 1, 2020.
Agenda Item Type:  Action Item
13.D. Discuss the employment of Taya' Buchanan as Middle School Cheerleader Sponsor effective September 1, 2020.
Agenda Item Type:  Action Item
14. Discussion and possible board action to convene in Executive Session
Agenda Item Type:  Action Item
15. President's Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Action Item
16. Statement of Executive Session Minutes
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
Agenda Item Type:  Action Item
Rationale: 
  • Members Participating
  • Items Discussed
  • No Action Taken
17. Discussion and possible board action to approve the employment of Anna M. Mills as a Substitute Employee. 
Agenda Item Type:  Action Item
18. Discussion and possible board action to approve the employment of James Owens as a Substitute Employee. 
Agenda Item Type:  Action Item
19. Discussion and possible board action to approve the employment of Taya' Buchanan as Pre-Kindergarten teacher on a temporary contract for 156 days effective September 1, 2020.
Agenda Item Type:  Action Item
20. Discussion and possible board action to approve the employment of Taya' Buchanan as Middle School Cheerleader Sponsor effective September 1, 2020
Agenda Item Type:  Action Item
21. Vote to Adjourn
Agenda Item Type:  Action Item
22. Posted the 9th day of October, 2020, at 4:00 PM at the front door of the Delbert Lovelace High School, 707 South Curtis Street, Welch, Oklahoma and WPSwebsitewww.welchwildcats.net.

Signature:  __________________________________________________________
Title:           Secretary to the Superintendent / Board of Education Minutes Clerk                                                                              
Agenda Item Type:  Procedural Item
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