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September 14, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Agenda
1. Call to Order
Agenda Item Type:  Procedural Item
2. Establish Quorum
Agenda Item Type:  Procedural Item
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Agenda Item Type:  Action Item
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Agenda Item Type:  Action Item
5. Establish Quorum 
Agenda Item Type:  Action Item
6. Pledge of Allegiance - conducted by Welch Public Schools Gifted and Talented Students
Agenda Item Type:  Action Item
7. Public Participation
Agenda Item Type:  Information Item
8. Nick Talbert, Miami Public Schools/Welch Public Schools IT Director, to address the board concerning new protocols and procedures for security on district-issued devices. 
Agenda Item Type:  Action Item
9. Madeline Highsmith, Welch Public Schools Virtual Education Director, to address the board concerning Welch Virtual School and its curriculum for the 2020-2021 school year. 
Agenda Item Type:  Action Item
10. Principals' Reports
Agenda Item Type:  Action Item
11. Superintendent's Report
Agenda Item Type:  Action Item
Rationale: 
  • Financial Update
  • COVID-19 Update
12. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item Type:  Consent Agenda
12.A. Discussion and possible board action to approve minutes of the Regular Board Meeting on August 10, 2020
Agenda Item Type:  Consent Item
12.B. Discussion and possible board action to approve minutes of the Special Board Meeting on September 10, 2020
Agenda Item Type:  Consent Item
12.C. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
Agenda Item Type:  Consent Item
13. Items for Board Action
Agenda Item Type:  Action Item
13.A. Discussion and Possible Consideration to Approve 2019-2020 Warrants

     1.         General Fund - #1377-1379 - $4,740.88
Agenda Item Type:  Action Item
13.B. Discussion and possible board action to approve 2020-2021 purchase order encumbrances, warrants, and change orders

     1.         Purchase Orders
                  a.    General Fund - #211-238 -- $31,384.06
                  b.     Building Fund - #35-39 -- $3,860.72
     2.         Warrants
                  a.     General Fund - #96-216 -- $343,378.35
                  b.     Building Fund - #9-22 -- $9.525.63
                  c.     Bond Fund -- #1 -- $243,619.57
Agenda Item Type:  Action Item
13.C. Discussion and possible board action to approve the 2020-2021 Estimate of Needs and the 2019-2020 Financial Statement, submission of such to the County Excise Board, and authorization to publish the document. 
Agenda Item Type:  Action Item
13.D. Discussion and possible board action to approve the transfer of $256.65 from activity account #804, Class of 2024 (formerly Senior Class of 2020) to activity account #806, Class of 2022, for the purpose of using the funds for prom. 
Agenda Item Type:  Action Item
13.E. Discussion and possible board action to approve the surplus of the items on the attached list 
Agenda Item Type:  Action Item
Attachments: (1)
13.F. Discussion and possible board action to approve Request for Change #13 in the sum of $529.40 for the charge from the utility company to redo electrical service for the softball field. 
Agenda Item Type:  Action Item
Attachments: (1)
13.G. Discussion and possible board action to approve Request for Change #24 in the sum of $624.69 for emergency lights required by the fire marshal in the practice/indoor facility. 
Agenda Item Type:  Action Item
Attachments: (1)
13.H. Discussion and possible board action to approve the agreement between Welch Public Schools and Quapaw Public Schools to share a Director of Nutrition Services for the 2020-2021 school year
Agenda Item Type:  Action Item
13.I. Discussion and possible board action to approve the following fundraising requests:
  1. MS/HS Principal - Concession/Vending Sales, Cool Cats Rewards
    • Funds to be used for student rewards, student assemblies, teacher rewards, workshop fees, teacher appreciation, and student programs. 
Agenda Item Type:  Action Item
14. New Business
Agenda Item Type:  Action Item
15. Proposed Executive Session to Discuss the Following Items so the Board Can Return to Open Session to Vote as Authorized by Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
  1. Discussion of 2020-2021 Administrator, Certified Employee, and Support Employee Employment Contracts
  2. Discussion of 2020-2021 Administrator, Certified Employee, and Support Employee Extra Duty Assignment Contracts
Agenda Item Type:  Information Item
16. Discussion and Possible Consideration to Convene/Not Convene in Executive Session
Agenda Item Type:  Action Item
17. President’s Acknowledgment and Time of Return to Open Session
Agenda Item Type:  Action Item
18. Executive Session Minutes Compliance Announcement
  1. Members Participating
  2. Items Discussed
  3. No Action Taken
Agenda Item Type:  Action Item
19. Discussion and possible board action to execute 2020-2021 administrator, certified employee, and support employee employment contracts as listed on Exhibit A
 
Agenda Item Type:  Action Item
20. Discussion and possible board action to execute 2020-2021 administrator and certified employee extra duty assignment contracts as listed on Exhibit B
 
Agenda Item Type:  Action Item
21. Vote to Adjourn
Agenda Item Type:  Action Item
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