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June 7, 2021 at 6:30 PM - Regular Meeting of Whitebead Board of Education

Minutes
Call to order and recording of members present and absent.
Introduction of guests:Kim Beck, Donna Estes, Lauren Huggins 
Vote to Hire Kim Beck as a Teachers Assistant for the 2022 School Year on a one year temporary contract.
Action(s):
Motion to approve using a food service company for 2022 school year. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Vote to Hire Donna Estes as ELL Instructor for the 2022 school year on a one year temporary contract.
Action(s):
Motion to Hire Donna Estes as ELL Instructor for the 2022 school year on a one year temporary contract. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Vote to Hire Lauren Huggins as 4th grade teacher for the 2022 school year on a one year temporary contract.
Action(s):
Motion to Hire Lauren Huggins as 4th grade teacher for the 2022 school year on a one year temporary contract. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Consent Agenda: The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Motion to approve consent agenda. This motion, made by Everett Plummer and seconded by Ed Tillery, Passed.
No Action(s) have been added to this Agenda Item.
Minutes of the May 3, 2021 Regular Board Meeting and Minutes of May 10, 2021 Special Board meeting 
Approval of the monthly financial report of Activity, General, Cooperative, Building and Hot Lunch funds.
Vote to approve Activity Fund purchase order encumbrances 182 through 203 and Activity Fund checks 5018 through 5042.
Action(s):
Motion to approve Activity Fund purchase order encumbrances 182 through 203 and Activity Fund checks 5018 through 5042. This motion, made by Everett Plummer and seconded by Ed Tillery, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve General Fund purchase order encumbrances 259 through 284 and General Fund warrants 1273 through 1306.
Action(s):
Motion to approve General Fund purchase order encumbrances 259 through 284 and General Fund warrants 1273 through 1306. This motion, made by Everett Plummer and seconded by Ed Tillery, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve General Fund payroll encumbrances 70073 through 70079 and General Fund payroll warrants 1061 through 1272
Action(s):
Motion to approve General Fund payroll encumbrances 70073 through 70079 and General Fund payroll warrants 1061 through 1272. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve Building Fund purchase order encumbrances 31 through 32 and Building Fund warrants 80 through 88
Action(s):
Motion to approve Building Fund purchase order encumbrances 31 through 32 and Building Fund warrants 80 through 88. This motion, made by Everett Plummer and seconded by Ed Tillery, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve Child Nutrition encumbrances 66 through 71 and Child Nutrition warrants 249 through 254.
Action(s):
Motion to approve Child Nutrition encumbrances 66 through 71 and Child Nutrition warrants 249 through 254. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve Child Nutrition payroll warrants 200 through 248.
Action(s):
Motion to approve Child Nutrition payroll warrants 200 through 248. This motion, made by Everett Plummer and seconded by Ed Tillery, Passed.
No Action(s) have been added to this Agenda Item.
Vote to rehire Azalea Colmenares as ELL assistant for the 2021-2022 school year.
Action(s):
Motion to rehire Azalea Colmenares as ELL assistant for the 2021-2022 school year. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve the application for temporary appropriations for the 2021-2022 school year
Action(s):
Motion to approve the application for temporary appropriations for the 2021-2022 school year. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Vote to approve/disapprove open transfers for the 2021-2022 school year.
Action(s):
Motion to approve open transfers for the 2021-2022 school year. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Discussion and Possible action about limiting class sizes due to the new open transfer law.
Discussion:  Mrs. Wood explained the new open transfer law to the board. Wood explained the importance of limiting class size.
Mr. Tillery thinks 25 kids per class would be to much so he would like to see that number not go that high.
Mr. Tillery suggested capping class sizes at 20 kids per class across the board. 
Action(s):
Motion to limit class sizes to 20 Children per classroom and a max of 40 children per grade level. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Discussion concerning Title VI Funds 
Discussion:  Mrs. Wood explained what title VI funds are and what they are for.
She explained that Whitebead has 50 chromebooks purchased with title VI funds.

Tillery and Plumber asked several questions regaurding chromebooks and how they were purchased. Wood explained that the Indian Education Comitee needs to have a documented system on how the chromebooks are used
Vote to approve the following leases/agreements for the 2021/22 FY:
a. Casey termite & Pest Control, Inc. for pest control -No signatures needed
b. TheraFun for physical and occupational therapy - contract attached
c. AT&T Phone service - no signature needed
d. Powerschool for student information system - renewal attached
e.Automatic Fire Control Inc. for fire alarm testing. - no signature needed
f. Shelly Eubank for speech therapy services - contract attached
 
Action(s):
Motion to approve the following leases/agreements for the 2021/22 FY:Casey termite & Pest Control, Inc. for pest control -No signatures needed. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
Motion to approve contract TheraFun for physical and occupational therapy. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
Motion to approve AT&T Phone service. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
Motion to use Powerschool for the 21-22 school year. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
MOTION TO CONTRACT WITH Automatic Fire Control Inc. for fire alarm testing. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
mOTION TO contract with Shelly Eubank for speech services. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
Superintendent's Report:
Year in review
Plans for next year 2021-2022
SB 229
TIF
Foundation Repair
Discussion:  Mrs. Wood Read a year in review for the board.
She mentioned keeping Whitebead up and Running during a crazy year while surviving the and thriving in a COVID 19 environment. 

Wood talked about her plans for next year. 
Wood is excited to be able to open the school to visitors
Wood mentioned the technology grant Whitebead received that will purchase new Ipads

Wood spoke about the new planning and leadership commitee she is enacted to hear from teachers at Whitebead

Wood Spoke with the board of SB 229 which is redbud school funding act: gives money to our building fund.

Wood spoke of the TIF: the TIF takes away money from our schools and urged the board to make the community aware that if the TIF where to go away Whitebead school could financially benefit significantly.

Mr. Dave spoke with the board about our foundation settling and needing repairs. He gave the board three quotes from companies who can do the repairs.
Mr. Tillery asked Mr. Dave his opinion on the quote and he addressed that he liked the company that is going to not only repair the foundation but also remedy the problem to prevent it from happening again.

Wood presented her financial report.
Finance Report
The Board will hear comment from Kristy O'Bryant
Discussion:  Kristy O'Bryant addressed her concerns to the board:
 
Sign Warrants and Claims.
New Business
Vote to adjourn
Action(s):
Motion to adjourn at 7:36PM. This motion, made by Ed Tillery and seconded by Everett Plummer, Passed.
No Action(s) have been added to this Agenda Item.
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