October 7, 2024 at 6:30 PM - Regular Meeting of Whitebead Board of Education
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1. Call to order and recording of members present and absent.
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2. Recognition of guests:
Discussion:
Ashleigh Colmenares was in attendance.
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3. Consent Agenda: The consent agenda consists of approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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3.a. Minutes of the September 9, 2024 Regular Board Meeting.
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3.b. Minutes of the September 25, 2024 Special Board Meeting.
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3.c. Fundraisers for the 24/25 School Year
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3.d. Substitute Teacher List
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3.e. Monthly financial report of Activity Fund.
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4. Presentation of Treasurer's Report
Discussion:
Mr. Midkiff presented the treasurer's report.
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5. Discuss and possible action to approve Activity Fund purchase order encumbrances 35 through 54 with the overall dollar value of $ 8,212.90.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discuss and possible action to approve General Fund purchase order encumbrances 123 through 151 with an overall dollar value of $133,507.65.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discuss and possible action to approve Building Fund purchase order encumbrances 21 through 35 with an overall dollar value of $2,313.60.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discuss and possible action to approve Child Nutrition purchase order encumbrances 21 through 27 with an overall dollar value of $2,539..56.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action to approve change orders for Child Nutrition on PO#4 in the amount of $130,000.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discuss and possible action to approve the September General Fund payroll.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action to void the balance of General Fund purchase orders #52, #72, #83, #89 & #101, totaling $7,055.25.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action to void the balance of Building Fund purchase orders #2 & #6 totaling $ 581.52.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action to void the balance of Child Nutrition purchase orders #4 & #5 totaling $13,722.52.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action to approve the Expenditure Budget for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible board action to approve 2025 School Election Resolutions.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Vote to convene or not convene into proposed executive session as allowed by 25 O.S. Section 307 (B)(1) to discuss
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Acknowledge return to Open Session
Discussion:
The board entered into executive session at 6:55 p.m. to discuss the evaluation of the superintendent as authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Sandy Arroyo, board member, Belinda Hunt, board member, Alex Young, board member, and Jason Midkiff, Superintendent. No action was taken by the board of education. The board returned to open session at 7:22 p.m.
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18. Recommend, discuss and vote to update the following policies as recommended by the Oklahoma State School Board Association.
Action(s):
No Action(s) have been added to this Agenda Item.
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18.a. FEH Transfers For Special Education Students
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18.b. FDC-R1 Attendance Policy
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18.c. DOAC Support Personnel Suspension, Demotion, Nonrenewal, or Termination
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18.d. EGG Prohibition Of Race And Sex Discrimination In Curriculum And Complaint Process
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18.e. DO Termination Of Employment- Teachers
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18.f. EMI Voluntary Private Prayer and Moment Of Silence
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18.g. EKBA Strong Readers Act
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18.h. EIA-R4 Student Retention
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18.i. FFACC Diabetes Medical Management Plan
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19. Recommend, discuss and vote to adopt the following policies as recommended by the Oklahoma State School Board Association.
Action(s):
No Action(s) have been added to this Agenda Item.
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19.a. FDA Students: Enrollment Requirements
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19.b. EIEC Released Time Courses
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19.c. FGBD Student Athletes And Activities Name, Image, and Likeness
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19.d. CKAH Use Of Automatic External Defibrillator
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19.e. CKAH-P Sudden Cardiac Emergency Response Plan
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19.f. DBCA Standards Of Performance And Conduct For Teachers
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19.g. DOBD Suspension Of Certified Personnel
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19.h. FB Sexual Harassment Of Students
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19.i. FB-E1 Sexual Harassment Incident Report Form
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19.j. FB-E2 Written Notice To Known Parties Regarding Alegations Of Sexual Harassment
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19.k. FB-E3 Written Report
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19.l. DAA-P Discrimination Complaints Procedures
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19.m. DAA-E Discrimination Complaint Form
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20. Recommend, discuss and vote to rescind the following policy as recommended by the Oklahoma State School Board Association
Action(s):
No Action(s) have been added to this Agenda Item.
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20.a. EIA-R5 Midyear Promotion Fourth Grade
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20.b. FFACC-P Diabetic Student Information Sheet
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21. Vote to approve the grade capacity to accept student transfers as of October 1st.
Action(s):
No Action(s) have been added to this Agenda Item.
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22. Discussion and possible action regarding surplus of technology equipment.
Action(s):
No Action(s) have been added to this Agenda Item.
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23. Discussion and possible action to coop with Pauls Valley Schools for tennis, baseball, wrestling & golf.
Action(s):
No Action(s) have been added to this Agenda Item.
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24. Discussion and possible action to approve the Gifted and Talented Committee.
Action(s):
No Action(s) have been added to this Agenda Item.
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25. Presentation of the FY23 Dropout Report for Grades 7 & 8.
Discussion:
The FY23 Dropout Report was presented to the board by Mr. Midkiff.
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26. Superintendent's Report
Discussion:
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27. Sign Warrants and Claims.
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28. New Business
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29. Vote to adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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