July 21, 2025 at 5:30 PM - Regular Meeting of Whitebead Board of Education
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1. Call to order and recording of members present and absent.
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2. Recognition of guests:
Discussion:
Abby Pemberton, Becky Miller and Melissa Lopez attended the meeting.
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3. Consent Agenda: The consent agenda consists of approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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3.a. Minutes of the June 9, 2025 Regular Board Meeting.
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3.b. FY26 Fundraisers
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3.c. Monthly financial report of Activity Fund.
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4. Presentation of Treasurer's Report
Discussion:
The treasurer's report was presented by Jason Midkiff. Mr. Midkiff informed the board that the auditors requested that we start voting on the treasurer's report agenda item. We will start voting on this agenda item next month.
These reports are created with preliminary information as our treasurer was out of the office on yearly vacation. They let us know early. Future Budgets General Fund-Looks to have revenue to about $100,000 over expenditures to allow for one-time purchases. Would love to keep the stipend on some sort of yearly basis. It would be the first thing cut if the budget became an issue. The goal is to raise support staff wages, add to above base salary for teachers, and provide additional benefits for all staff (life insurance, accident, etc). Building Fund-to continue with spending $75,000 and about $100,000 going to carry forward for bus or larger upkeep spending. It is online where we want it to be. Child Nutrition-will need some scrutiny next year. We have a large carry forward for another year. We are doing a CEP program that locks in numbers for us and allows us to pay for everyone to eat. Last year I do not believe we kept in line with expenditures enough so I will really go over that this summer and analyze next year. Bond Fund-It is sitting there to expend funds. We have purchased some curriculum, the touchscreens we did at the special board meeting, and we will purchase some furniture here in the summer. Bond expires in 2028. Next year we will probably start taking a look at what we want to do for the next one. This was a 5-year issue, which is a nice length if not doing major construction. Salary Schedules |
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5. Discuss and possible action to approve FY25 Activity Fund purchase order encumbrance 206 with the overall dollar value of $100.00.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion and possible action to approve FY26 Activity Fund purchase order encumbrances 26001 through 26005 with an overall dollar value of $2,350.15.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discuss and possible action to approve FY26 General Fund purchase order encumbrances 56 through 86 with an overall dollar value of $123,094.11.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible action to approve FY25 Building Fund purchase order encumbrances 129 through 135 with an overall dollar value of $2,801.69.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discuss and possible action to approve FY26 Building Fund purchase order encumbrances 13 through 22 with an overall dollar value of $31,220.01.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discuss and possible action to approve FY26 Child Nutrition purchase order encumbrances 9 through 10 with an overall dollar value of $5,067.20.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action to approve FY26 Building Bond Fund purchase order encumbrance 2 with a value of $1,619.28.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discuss and possible action to approve Voided Purchase Order Balances on Schedule A with a dollar amount of $6,773.19.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action to approve June twelve-month and the July ten-month employee payroll encumbrances.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action to approve the certified staff salary schedule.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action to appoint Richelle Humphrey as the Assistant Treasurer for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action to approve Activity Fund sub accounts for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action to transfer $3,254.49 from Activity Fund sub account Health Hut to Activity Fund sub account Art.
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action to move $432.98 from Activity Fund sub account Paid by Student to Activity Fund sub account General Activity.
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action to surplus seven smart board panels, seven Casio projectors & one Radiant Super Champion II projector screen and tripod.
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action to contract with Driskell Speech Services, PLLC for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Discussion and possible action to approve updating the following policies as recommended by the Oklahoma State School Board Association
Action(s):
No Action(s) have been added to this Agenda Item.
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21.a. EMDB Flags
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21.b. DABB Records Investigation
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21.c. DO Termination of Employment Teachers
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21.d. FFG Reporting Suspected Child Abuse and/or Neglect
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21.e. DBCA Standards of Performance and Conduct for Teachers
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21.f. DEC-R7 Maternity Leave (Regulations)
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21.g. DO-R Teacher Termination Procedures
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21.h. DOAC Support Personnel Suspension, Demotion, Nonrenewal, or Termination
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21.i. FNC Student Conduct
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21.j. FFACA Medication: Administering to Students
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22. Discussion and possible action to adopt the following policies as recommended by the Oklahoma State School Board Association.
Action(s):
No Action(s) have been added to this Agenda Item.
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22.a. FFG-E Suspected Child Abuse Report Form
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22.b. FEG Student Transfers for Children of Active-Duty Military Members
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23. Vote to convene or not convene into proposed executive session as allowed by 25 O.S. Section 307 (B)(1) to discuss
Action(s):
No Action(s) have been added to this Agenda Item.
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24. Acknowledge return to Open Session
Discussion:
Alex Young Read the Executive Session Minutes Compliance Announcement. The board returned at 6:38 p.m.
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25. Discussion and possible action to hire a certified teacher on a temporary contract for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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26. Discussion and possible action to hire a emergency certified teacher on a temporary contract for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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27. Discussion and possible action to hire an adjunct art teacher for grades PK-8th on a temporary contract for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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28. Discussion and possible action to hire an adjunct elementary education teacher on a temporary contract for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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29. Discussion and possible action to hire a special education para professional for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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30. Discussion and possible action to hire a para professional for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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31. Discussion and possible action to hire maintenance personnel for the 25/26 school year
Discussion:
This agenda item was tabled.
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32. Discussion and possible action to hire a substitute bus driver for the 25/26 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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33. Discussion and possible action to amend the fringe benefit portion of the superintendent's contract for the 25/26, 26/27, and 27/28 school years.
Action(s):
No Action(s) have been added to this Agenda Item.
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34. Superintendent's Report
Discussion:
Enrollment Numbers |
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35. Sign Warrants and Claims.
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36. New Business
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37. Vote to adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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