November 14, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Ken Shaw, LeeAnn Millan, Lori McCann, Michah Harper, Tara Harper, Emma Harper, Sherry Sessums, Callen Villagrana, Cheyenne Luttrell, Jessica Clayton, Donna McConnell, Teresa Searcy, Stacy Smith, Kim Ellis, Brad Wilkerson, Kelly Wilkerson, Dwight Savndyn, Daniel Seely, Jaxon Jennings, Merry Stone, Toni Howard, Maria Martinez, Tabitha Sale, Verna Lewis, Kristyn Newman, and Allison Lovett.
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2. Flag Salute
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The flag salute was led by members of Boy Scout Troop 417.
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3. Recognition of the Duncan Unified Volleyball Team
Discussion:
Duncan High School Special Education Teacher Toni Howard celebrated and shared with guests the accomplishments of the Duncan United Volleyball Team. Several team members were in attendance and honored for all of their hard work.
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4. Chicken Express Employees of the Month
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Certified, Teacher of the Month, Tabitha Sale, of the High School and Support Staff Employee of the Month, Kristyn Newman, of Mark Twain Elementary were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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5. Public participation and/or discussion
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There was no public participation and/or discussion.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, presented a drawing to the board regarding the current challenges of the fieldhouse construction at Haliburton Stadium as part of the DPS 2020 Vision Bond projects. The board was pleased with the updates and agreed they were necessary changes.
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6.B. Discussion and possible motion regarding Change Proposal #3 with an increase of $40,570.54 on the Locker Rooms and Coaches Office of the Fieldhouse at Haliburton Stadium as part of the DPS 2020 Vision Bond Projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.C. Bond Oversight Committee Report
Rationale:
The BOC doesn't meet until 4:30 p.m. the day of the board meeting. The report will be presented to the board at the regular meeting.
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Discussion:
The Bond Oversight Committee met, reviewed, and approved the expenditures from April 11, 2023 to October 8, 2023 as well as the upcoming, planned expenditures for all DPS 2020 Vision Bond projects. The BOC met this afternoon, just before the board meeting, and their report along with bond updates can be found on the district website at www.duncanps.org.
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6.D. District Update
Discussion:
Dr. Byerly highlighted the following: Veteran's Day programs at school sites, the HS Pom Squad competed last Saturday and made it to the State competition, winter sports and activities are in full swing, HS ESports students participated in their first contest, the upcoming Thanksgiving Break, and Valco Manufacturing of Duncan has made a donation to DPS to pay off all student lunch accounts.
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7. Discussion and possible motion to approve, not approve, or table the following amendments and new policy adoption to the district policy and procedures:
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No Action(s) have been added to this Agenda Item.
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7.A. Policy 6025 Residency - amendments
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7.B. Policy 6025-1 Student Residency Dispute Procedures - new adoption
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8. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. Minutes of the October 10, 2023 Regular Meeting
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8.B. Financial Reports
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8.C. Activity Fund Reports
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8.D. Addition to Activity Fund Sub-accounts
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8.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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8.F. Encumbrance Reports
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8.G. District Gifted & Talented Plan for 23-24
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8.H. Out-of-State Travel - High School Wrestling Tournament January 5-6, 2024 in Lynn Haven, Florida
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8.I. Apple - iPads for Horace Mann Kindergarten and First Grade Classes in the amount of $37,500.00 paid by Federal Funds
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9. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and changes of extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and changes of extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, and Greg Neal. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding retirements, resignations, employment, and changes of extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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14. The next Regular Meeting of the Board of Education will be held on Tuesday, December 12, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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15. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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