July 9, 2024 at 6:00 PM - Regular Meeting of the Board of Education
| Minutes | |
|---|---|
|
1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
Attachments:
()
Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Ken Shaw, Kim Ellis, David Ellis, Donna McConnell, Jessica Clayton, Michael Allen, Sherry Sessums, Lori McCann, and Merry Stone.
|
|
|
2. Flag Salute
Discussion:
The flag salute was led by Superintendent, Dr. Channa Byerly.
|
|
|
3. Public participation and/or discussion
Attachments:
()
Discussion:
There was no public participation and/or discussion.
|
|
|
4. Superintendent's Report
|
|
|
4.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of the current bond projects and construction throughout the district.
|
|
|
4.B. District Update
Discussion:
Fiscal Year 2023-2024 has been closed and DPS is looking forward to the upcoming new school year. Allison Lovett, of the 9th Street Family Education Center, was recently selected for a Champion/Superhero Award at the state-wide CCOSA Summer Conference for her knowledge and helpfulness regarding student information.
|
|
|
5. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
5.A. Minutes of the June 11, 2024 Regular Meeting
Attachments:
()
|
|
|
5.B. Cafeteria Monthly Reports
Attachments:
()
|
|
|
5.C. Financial Reports
Attachments:
()
|
|
|
5.D. Activity Fund Reports
Attachments:
()
|
|
|
5.E. District Fundraisers attached
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
Attachments:
()
|
|
|
5.F. Encumbrance Reports attached
Attachments:
()
|
|
|
5.G. Sanctioning of Outside Booster Clubs
Attachments:
()
|
|
|
5.H. Annual Activity Fund Account general fundraising activities and purpose for expenditures
Attachments:
()
|
|
|
5.I. Out-of-State Travel - Middle School Vocal Music trip to the Epic Waters Music Festival April 4, 2025 in Southlake, TX
Rationale:
This will be 4 day trips back and forth.
Attachments:
()
|
|
|
5.J. Delta Head Start/Early Head Start Program Memorandum of Agreement renewal
Attachments:
()
|
|
|
5.K. Delta Community Action Memorandum of Understanding renewal for the Foster Grandparent Program
Rationale:
This is the second year of a 3-year MOU, which will be renewed and reviewed by the board annually.
Attachments:
()
|
|
|
5.L. Red River Technology Center Math and Science courses for FY 24-25
Attachments:
()
|
|
|
5.M. ArbiterPay - renewal of Athletic Officials User Agreement in the amount of $50,000.00
Attachments:
()
|
|
|
5.N. Hiland Dairy - child nutrition Milk & Juice Products for district cafeterias in the amount of $150,000.00 paid by State Funds
Attachments:
()
|
|
|
5.O. Istation - Reading Subscription for district K-5 Instruction and Professional Development for Teachers in the amount of $43,390.00 paid by Federal Funds
Attachments:
()
|
|
|
5.P. N2Y, LLC - Software, Curriculum, Learning Tools, and Professional Development for Special Education Instruction in the amount of $127,829.31 paid by Federal Funds
Attachments:
()
|
|
|
5.Q. Stephens County Fair & Expo Center - Rental Contract for hosting the 2025 High School Graduation ceremony in the amount of $1,100.00
Attachments:
()
|
|
|
5.R. US Food Service Inc. - child nutrition Food and Non-food Items in the amount of $650,000.00 paid by Federal Funds
Attachments:
()
|
|
|
5.S. TK Elevator - district Elevator Service Agreement in the amount of $7,731.00 paid by the Building Fund
Attachments:
()
|
|
|
5.T. TGS Sports LLC - resurfacing and repairs to the track at Haliburton Stadium in the amount of $124,200.00
Rationale:
This purchase will be split with the Building Fund 21, $60,000.00, and the Bond Fund 26 Contingency, $64,200.00.
Attachments:
()
|
|
|
6. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
7. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, terminations, hiring of employees, employment, rehiring, and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
8. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
9. Discussion and possible action regarding a one-time, non-recurring Retention Stipend for certified staff and support staff as listed on Schedule A1 paid by Federal Funds
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
10. Discussion and possible action regarding the approval of classroom instructional hours to consist of no less than one thousand eighty (1,080) hours for fiscal year 2024-2025
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
11. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
12. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) the resignation of a current district employee. Vote to convene or not convene into Executive Session Discussion and possible action regarding the resignation of Will Rogers Pre-K Principal Kelle Jeffrey effective 07/09/2024 |
|
|
13. The next Regular Meeting of the Board of Education will be held on Tuesday, August 13, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
Attachments:
()
|
|
|
14. Vote to Adjourn
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
|
