June 11, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following:
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2. Flag Salute
Discussion:
The flag salute was led by board member Eric Davis.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Receive bids for the purchase of $2,525,000 Combined Purpose General Obligation Bonds, Taxable Series 2024 of the District and vote to award said Bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders or to reject all bids
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Action(s):
No Action(s) have been added to this Agenda Item.
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5. Consider and take action with respect to a Resolution providing for the issuance of Combined Purpose General Obligation Bonds, Taxable Series 2024 in the sum of $2,525,000 by Independent School District Number 1 of Stephens County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; and authorizing executions and actions necessary for the issuance and delivery of the Bonds
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of the current bond projects and construction throughout the district.
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6.B. District Update
Discussion:
Superintendent, Dr. Channa Byerly, was excited to announce the district wide CEP (Community Eligibility Provision) approval. CEP allows the district to serve breakfast and lunch at no cost to all students enrolled at Duncan Public Schools.
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the May 14, 2024 Regular Meeting
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7.B. Minutes of the June 5, 2024 Special Meeting
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7.C. Cafeteria Monthly Reports
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7.D. Financial Reports
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7.E. Activity Fund Reports
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7.F. District Fundraisers for FY 24-25
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7.G. Encumbrance Reports
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7.H. Out-of-State Travel - Baylor University Tennis Camp June 16-20, 2024 in Waco, TX
Rationale:
This will be 4 day trips back and forth.
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7.I. Cardonex, Inc. - Master Scheduling Program, Training, and Implementation for secondary education in the amount of $30,000.00 paid by Federal Funds
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7.J. NexCourt Inc. - Gymnasium Flooring for district elementary sites in the amount of $199,647.09 paid by Federal Funds
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7.K. Contracts, Agreements, and Encumbrances for FY 24-25:
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7.K.1. Payroll encumbrances of up to 4 million dollars
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7.K.2. A-1 Vending Agreement for snack Vending Services at Duncan High School
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7.K.3. Duncan Public Schools Foundation - Equal Opportunity Scholarship Act resolution renewal
Rationale:
Renewal, no change.
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7.K.4. ERATE Resolution for schools and libraries universal Internet and Wide Area Network Services
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7.K.5. First Baptist Church renewal agreement for the use of the southeast Parking Lot for the 9th Street Family Education Center
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7.K.6. Red River Technology Center Practical Nursing Agreement
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7.K.7. Stephens County Treasurer annual Agreement
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7.K.8. Schedule D encumbrances under $25,000.00 for FY 24-25
Rationale:
These purchase orders need to be in place on July 1st and, therefore, require approval ahead of time. They are under the threshold of the required $25,000.00 for board approval but services begin July 1, 2024.
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7.K.9. Alcohol & Drug Testing, Inc. - student and staff Alcohol and Drug Testing contract renewal in the amount of $5,000.00
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7.K.10. AT&T - district Voice and Internet Services in the amount of $92,000.00
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7.K.11. CDW Government - annual Microsoft & Adobe License renewals and Offsite Server Backup & Sync for district technology in the amount of $30,273.92
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7.K.12. CDW Government - annual License Renewal for off-site GoGuardian internet filtering, PearDeck, and Beacon Core for all student devices in the amount of $47,151.00 paid by Federal Funds
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7.K.13. City of Duncan Utilities - district Electric, Water, and Garbage utilities in the amount of $700,000.00
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7.K.14. Edmentum, Inc. - Study Island license renewal for district grades 2-5 in the amount of $22,308.95 paid by Federal Funds
Rationale:
For use at home and school, learning loss focused.
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7.K.15. Frontline Technologies Group LLC - district Absence and Time Management System, Recruit and Hire, Employee Evaluation Tool, Professional Learning, Asset Management, and Help Desk in the amount of $100,657.31
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7.K.16. Imagine Learning - Edgenuity subscription renewal to online instruction for grades 6-12 in the amount of $40,510.00 paid by Federal Funds
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7.K.17. Infinite Campus - annual renewal of district Student Information System services and communications in the amount of $54,850.00 paid by Federal Funds
Rationale:
This renewal includes: Student Information Software (SIS), Professional Development for staff, Online Registration for students, and iCloud hosting.
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7.K.18. Kellogg & Sovereign Consulting - annual Agreement for Professional ERATE Management and OUSF Compliance in the amount of $6,301.07
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7.K.19. Oklahoma Schools Insurance Group - district Property and Liability Insurance in the amount of $906,884.00
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7.K.20. Phillips 66 Company - fuel/diesel for district transportation fleet in the amount of $150,000.00
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7.K.21. Rosenstein, Fist & Ringold - legal Attorney Fee's in the amount of $50,000.00
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7.K.22. Seesaw - district PreK-5th grade online learning platform subscription in the amount of $22,686.25 paid by Federal Funds
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7.K.23. Simmons Center - renewal of Theatre and Recreation Use Agreement/Contracts in the amount of $19,636.00
Rationale:
No change, same as last year.
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7.K.24. Beetle Juice Pest Control, LLC - district Pest Control services in the amount of $19,700.00 paid by the Building Fund
Rationale:
350.00 increase from last year.
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7.K.25. Bennett Office Equipment - district wide Copier Services in the amount of $65,000.00 paid by the Building Fund
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7.K.26. Duncan Total Roofing, Inc. - district Roofing Repairs in the amount of $25,000.00 paid by the Building Fund
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7.K.27. Precision Testing Laboratories, Inc. - district Asbestos Operations and Maintenance contract in the amount of $2,250.00 paid by the Building Fund
Rationale:
Same as last year.
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7.K.28. Fred Richards - district Weed and Grass control in the amount of $12,950.00 paid by the Building Fund
Rationale:
DBA Richards Weed Control LLC.
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7.K.29. Oklahoma Schools Assurance Group - Workers' Compensation in the amount of $227,907.00 paid by the Building Fund
Rationale:
Last year was $161,622.00.
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7.K.30. Royal Elite Property & Pest Management, LLC - district Lawn Care for July through November 2024 in the amount of $29,235.00 paid by the Building Fund
Rationale:
This is for July through October of 2022 only.
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7.K.31. Smith-Dressler Electrical Service, Inc. - district Electrical Repairs in the amount of $60,000.00 paid by the Building Fund
Rationale:
Up 20,000.00 from last year.
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7.K.32. Stephens County Treasurer - Visual Inspection in the amount of $150,000.00 paid by the Building Fund
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7.K.33. Summit Utilities - district Natural Gas Utilities in the amount of $200,000.00 paid by the Building Fund
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7.K.34. United Systems - Wifi and Network upgrades for the district in the amount of $117,845.70 paid by the Building Fund
Rationale:
This is a one-time purchase. We are requesting to encumber and pay our 20% of the costs.
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the proposed Administrative/Directors Pay Scale
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding Allison Lovett as the Director of State and Federal Programs, the authorized representative to sign for Federal, State, and Local Grant Applications and Reimbursements for the district, and/or reporting documents
Rationale:
This is required for compliance with state and federal regualtions.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding the appointment of district officials for FY 24-25 as listed on Schedule B attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding district Receiving Agents for FY 24-25 as listed on Schedule C attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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17. The next Regular Meeting of the Board of Education will be held on Tuesday, July 9, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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Discussion:
This item was read aloud.
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18. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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