May 14, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Ken Shaw, Cathy Barker, Sonia Norton, Lori McCann, Cassie Berthold, Sherry Sessums, Jessica Clayton, Lisha Elroy, Donna McConnell, Kim Ellis, David Ellis, Charlsie Harty, Chris Bower, Kelly Wilkerson, Lacy Ramirez, Merry Stone, David Shaw, Brooke Evans, Ashton Cooper, Josh Harris, Randy Smith, Stephen Thomas, Tim Buben, Jordan Dotson, Todd Ledford, and Darren Cobble.
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2. Flag Salute
Discussion:
The flag salute was led by the High School Boys and Girls Golf Teams.
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3. Student Celebrations
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4. Chicken Express Employees of the Month
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Discussion:
Certified, Teacher of the Month, Beth Curry of Duncan High School and Support Staff Employee of the Month, Kenna Pemberton of Woodrow Wilson Elementary were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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5. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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6. Ratify, approve, and confirm for the fiscal year ending June 30, 2025, that certain Lease Purchase Agreement dated as of December 15, 2020, by and between the Stephens County Educational Facilities Authority, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Ratify, approve, and confirm for the fiscal year ending June 30, 2025, that certain Lease Purchase Agreement dated as of March 18, 2021, by and between BancFirst, Duncan, Oklahoma, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Ratify, approve, and confirm for the fiscal year ending June 30, 2025, that certain Lease Purchase Agreement dated as of December 1, 2021, by and between the Stephens County Educational Facilities Authority, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Consider for approval, discuss and take action with respect to a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Taxable Series 2024 to mature each year; fixing the time and place the Bonds are to be sold; designating a Registrar/Paying Agent for the Bonds; approving the Preliminary Official Statement and distribution thereof; authorizing the Clerk to give notice of said sale as required by law and approving other matters related to the issuance of said Bonds
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Discussion:
This item was approved at the previous regular meeting, but the notice failed to be published. Therefore, board approval is needed again.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Superintendent's Report
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10.A. Endurance Federal Credit Union Duncan Demon Debit Card annual donation
Rationale:
Each year Endurance FCU presents Duncan Public School with a donation from their Duncan Demon Debit Card program at the award's assembly. Representatives from Endurance will be in attendance to present a check to Duncan Public Schools.
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Discussion:
Each year, Endurance FCU presents Duncan Public School with a donation from their Duncan Demon Debit Card program. Representatives from Endurance, Chris Bower and Charlsie Harty, were in attendance to present a check to Duncan Public Schools in the amount of $7,000.00.
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10.B. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of the current bond projects and construction throughout the district.
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10.C. Middle School Entryway Renovation
Rationale:
Paid by the Building Fund.
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, presented drawings to board members showing the proposed plans for the Middle School Entryway. Over the summer, the second set of entryway doors will be moved to give parents and the community a place to wait while making the entrance more safe for the students and community.
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10.D. Haliburton Stadium Bathroom Renovations
Rationale:
Paid by the Bond Contingency.
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, discussed and presented proposed renovations to the restrooms at Haliburton Stadium. The old bathrooms under the stadium seating on the home side will be sealed and remodeled to become exclusively handicap restrooms for those unable to walk to the new restrooms at the fieldhouse. This project will take place over the summer so the restrooms will be available for football season.
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10.E. Accreditation Audit Report for FY 23-24
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Discussion:
Assistant Superintendent Merry Stone, shared the accreditation process with the board. Duncan Public Schools had no deficiencies on their accreditation audit for the 2023-2024 school year.
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10.F. District Update
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Discussion:
Dr. Byerly highlighted the following: the school year is almost finished with May 23rd being the last day of school and graduation, May 24th will be the staff assembly and service awards, students will travel to compete in the Special Olympics tomorrow, and Dr. Byerly is hosting the first ever Oklahoma Academic Scholar Banquet this Sunday to celebrate student recipients.
Board President, Christopher Schreckengost, then took over to present Dr. Byerly a certificate in honor of her being selected by the OASA, Oklahoma Association for School Administrators, as the 2024 OASA District #15 Superintendent of the Year. |
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11. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. Minutes of the April 9, 2024 Regular Meeting
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11.B. Minutes of the May 8, 2024 Special Meeting
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11.C. Cafeteria Monthly Reports
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11.D. Financial Reports
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11.E. Activity Fund Reports
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11.F. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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11.G. Encumbrance Reports
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11.H. Out-of-State Travel - High School Boys Soccer Team trip to Summer League Tournament June 18th, 20th, 25th, and 27th, 2024 in Burkburnett, TX
Rationale:
This will be 4 day trips back and forth.
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11.I. UMB Bank N.A. - Bond and Interest payment for the Stephens County OK ISD #1 Taxable Combined Purpose Bond Series 2022 in the amount of $2,686,600.00 paid by the Sinking Fund
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11.J. Contracts and Encumbrance requests for FY 24-25:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2022.
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11.J.1. University of Oklahoma College of Nursing - agreement renewal of Clinical Nursing Program for students pursuing a degree in nursing
Rationale:
This is a 5-year agreement with terms from July 1, 2024 through June 30, 2029. This is year 1 of 5.
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11.J.2. CNA Surety - Surety Bonds for Superintendent, Treasurer, Board Clerk, and district clerks in the amount of $2,440.00
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11.J.3. Garrett, Allison - contracted Speech and Language Pathology services in the amount of $60,000.00
Rationale:
Increased $10,000.00 from last year.
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11.J.4. Keck, Nikki/Visual Senses - contracted Vision Therapy services in the amount of $6,000.00 paid by Federal Funds
Rationale:
Same as last year.
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11.J.5. Kelsey Stone, LLC - contracted Speech and Language Pathology services in the amount of $60,000.00
Rationale:
Increased $3,000.00 from last year.
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11.J.6. Maddox, Ann - contracted student Psychology and Evaluation services in the amount of $85,000.00 paid by Federal Funds
Rationale:
Same as last year.
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11.J.7. Oklahoma State School Boards Association - annual service agreement renewal for Unemployment Services and quarterly deposits in the amount of $50,000.00
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11.J.8. Scott, Tara - contracted Speech and Language Pathology services in the amount of $65,000.00 paid by Federal Funds
Rationale:
Increased by $15,000.00 from last year, paid by Federal Funds.
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11.J.9. Southwest Therapy Solutions - contracted Occupational and Physical Therapy services in the amount of $195,000.00
Rationale:
This request is Increased by 55,000.00 compared to last year's request, and is split between local and federal funds.
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11.J.10. Wilkins, Halley - contracted Speech and Language Pathology services in the amount of $35,000.00 paid by Federal Funds
Rationale:
Increased $500.00 from last year, paid by Federal Funds.
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12. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) and (B)(1) Discuss the resignation of Dallas D. Rose-Strutton; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) and (B)(1) Discuss the resignation of Dallas D. Rose-Strutton; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible motion to approve the Resignation Agreement with Dallas D. Rose-Strutton and accept Ms. Rose-Strutton's resignation, effective May 24, 2024
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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18. The next Regular Meeting of the Board of Education will be held on Tuesday, June 11, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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19. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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