January 14, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Kim Ellis, Butch Lawson, Stephanie Wall, Jessica Clayton, Maria Pardo, Rebecca Ward, Deana Hosch, Judy Carroll, Kimi Hays, Mark Hays, Kimberly Wilcox, Koree Goldsmith, Lauren Halleran, Donna McConnell, Armida Garcia, Charlsie Harty, Chris Bower, Lori McCann, Brandy Peters, Cortney Knox, Emily Hornberger, Michelle Spurgin, and others.
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2. Flag Salute
Discussion:
The flag salute was led by students of Will Rogers Pre-K.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. School Board Member Recognition Month
Discussion:
Dr. Byerly presented a video, posters, and gifts to the board thanking them for their support and service to her, the staff, students, and the community.
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4.B. Bond Projects Update by Hope Equipment & Construction
Discussion:
Butch Lawson, of Hope Equipment & Construction, addressed the board with updates on the progress of ongoing construction regarding the DPS 2020 Vision Bond projects, and stated that the restroom addition to the Batting Facility will be completed by the end of the week.
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4.C. Presentation and update on the Strategic Plan
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Discussion:
Assistant Superintendent, Kim Ellis, began the Continuous Strategic Plan by explaining that the focus of this presentation would dive deeply into the why and how of elementary instruction throughout the district. Several teachers and students spoke to the board and demonstrated how the students are learning in the classroom and why this work is so important to their future. Board Member, Carl Buckholts, even joined in on the fun!
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4.D. District Update
Discussion:
Dr. Byerly highlighted several things going on throughout the district and shared student celebrations.
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5. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Minutes of the December 10, 2024 Regular Meeting
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5.B. Financial Reports
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5.C. Activity Fund Reports
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5.D. Additions to Activity Fund Sub-accounts
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5.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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5.F. Encumbrance Reports
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5.G. Pioneer Public Schools Agreement for transportation of student(s) to the Oklahoma School for the DEAF
Rationale:
This is a new agreement.
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5.H. Endurance Federal Credit Union Letter of Agreement for Debit Card Program
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5.I. Out-of-State Travel - High School Track to Washburn University for Indoor Track Meet February 21-22, 2025 in Topeka, KS
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5.J. City of Duncan Utilities - move the remaining balance of district Electric, Water, and Garbage utilities in the amount of $265,865.34 from General Fund to Building Fund
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5.K. Holt Truck Centers - DPS 2020 Vision Transportation Bond purchase of a 2026 Integrated Coach 46 Passenger Special Needs Bus in the amount of $141,502.10
Rationale:
This route bus will be equipped with a wheelchair lift and door, and will have accessibility for three wheelchairs.
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Discussion:
This route bus will be equipped with a wheelchair lift and door, and will have accessibility for three wheelchairs.
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6. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Employment and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Employment and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible action regarding employment and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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11. The next Regular Meeting of the Board of Education will be held on Tuesday, February 11, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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12. Vote to Adjourn
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Discussion:
This concludes the business that came before the Board on January 14, 2025 and at 7:08 P.M. Board President Christopher Schreckengost declared the meeting adjourned.
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