October 8, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Donna McConnell, Cathy Barker, Sonia Norton, Dalton Dismuke, Lisha Elroy, Rita Livingston, Kelly Arnold, Chrisie Young, Ken Shaw, Jessica Clayton, Brad Wilkerson, Kelly Wilkerson, Tamara Gregor, Judy Dittner, Kim Ellis, Merry Stone, Leah Miller, Ava Miler, and Chishold Holland.
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2. Flag Salute
Discussion:
The flag salute was led by Ella Elroy of Plato Elementary.
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3. Chicken Express Employees of the Month
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Discussion:
Certified, Teacher of the Month, Dalton Dismuke of Mark Twain Elementary and Support Staff Employee of the Month, Keely Ramsey of Duncan High School, were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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4. Food 4 Kids presentation
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Discussion:
Lisha Elroy, of Duncan High School, and Kelly Arnold, of the Duncan Chamber of Commerce, spoke to the board and presented a check for $47,536.59 to Duncan Public Schools. This is a donation from the Food 4 Kids auction held in partnership with the Duncan Chamber of Commerce, the Regional Food Bank of Oklahoma, community members, and many others. The donations are used to provide food bags for students over the weekends and during long breaks so that they have food when school is not in session.
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5. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, made an announcement and updated the board on the progress of current bond projects and construction throughout the district.
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6.B. Presentation of the district's Operational Budget
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Discussion:
The district's Operational Budget was presented by Superintendent, Dr. Channa Byerly.
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6.C. Presentation and update on the Strategic Plan
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Discussion:
The District Administrative Staff addressed the board and presented the current and future goals and achievements for the District's Continuous Strategic Plan.
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6.D. District Update
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Discussion:
Superintendent, Dr. Channa Byerly, highlighted several student and athletic team achievements throughout the district. Duncan High School senior, Ava Miller, was in attendance and recognized for her accomplishment as a semifinalist for the Coca-Cola 2025 Scholarship. She is one of 1,300 semifinalists out of 105,000 applicants chosen due to their outstanding community and school leadership, involvement, academics, and service.
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7. Discussion and possible motion to approve, not approve, or table the addition, deletion, and/or amendments to the following district policy and procedures:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Policy 3017 Compliance with Family Educational Rights and Privacy Act of 1974 (FERPA) - amendments
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7.B. Policy 4000 Standards of Performance and Conduct for Teachers - amendments
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7.C. Policy 6023 Student Transfers - amendments
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7.D. Policy 6023-1 Intra District Transfers - new
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7.E. Policy 6056 Student Attendance - amendments
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8. Discussion and possible motion to approve, not approve, or table the Resolution to adopt the Stephens County Multi-Jurisdiction Natural Hazard Mitigation Plan
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. Minutes of the September 10, 2024 Regular Meeting
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9.B. Cafeteria Monthly Reports
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9.C. Financial Reports
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9.D. Activity Fund Reports
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9.E. Additions to Activity Fund Sub-accounts
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9.F. Encumbrance Reports
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9.G. Out-of-State Travel - High School Vocal Music trip March 13-16, 2025 in Orlando, FL
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9.H. Board of Education Regular Meeting dates for 2025 calendar year
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9.I. 2025 Election Resolution for Board Member position #5
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9.J. Host After-School Tutoring at all district sites
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9.K. Chickasaw Nation MOU
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10. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring and changes to extra-duty employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring and changes to extra-duty employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding resignations, employment, and changes of extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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15. The next Regular Meeting of the Board of Education will be held on Tuesday, November 12, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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16. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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