February 13, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Cathy Barker, Sonia Norton, Kelle Jeffrey, Ken Shaw, Donna McConnell, Marcia Vaughn, Scott Vaughn, Debbie Robinson, Lori McCann, Jessica Clayton, Kim Ellis, David Ellis, Brad Wilkerson, Kelly Wilkerson, Stephanie Wall, Charlsie Harty and Scout Troop 9434. Courtney Odom, CPA joined the meeting by phone from 6:28 P.M. to 6:44 P.M. to report on agenda item 5.
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2. Flag Salute
Discussion:
The flag salute was led by Scout Troop 9434.
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3. Chicken Express Employees of the Month
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Discussion:
Certified, Teacher of the Month, Marcia Vaughn, of Will Rogers Pre-K and Support Staff Employee of the Month,Debbie Robinson, of Horace Mann Elementary were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Presentation, discussion, and motion to approve, not approve, or table the acceptance of the FY23 Audit by the office of Kerry Patten, CPA
Rationale:
Courtney Odom, of Kerry John Patten, CPA, presented, discussed, and reported to the board all audit findings for fiscal year 2022-2023.
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Discussion:
This agenda item was addressed between items 5.D. and 5.E. Courtney Odom, of Patten & Odom, CPAs, PLLC, reviewed, discussed, and reported to the board all audit findings for fiscal year 2022-2023 by phone from 6:28 P.M. to 6:44 P.M.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of current bond project construction.
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6.B. Discussion and possible action regarding Bus Barn Modifications by Hope Equipment and Construction, Inc. as part of the DPS 2020 Vision
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.C. Discussion and possible action regarding Fieldhouse Lights at Haliburton Stadium by Hope Equipment and Construction, Inc. as part of the DPS 2020 Vision
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.D. Discussion and possible motion to accept and award bids for DPS Emergency HVAC at Horace Mann, Emerson, and Woodrow Wilson Elementary Cafeterias as part of the DPS 2020 Vision Bond projects by Hope Equipment and Construction, Inc.
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.E. District Update
Discussion:
Superintendent Byerly highlighted several accomplishments and activities throughout the district: the High School Swim Team is off to State tomorrow; the Basketball team is headed to districts in Pauls Valley and will be hosting the first round of Regionals; the Horace Mann Archery Team competed earlier today and placed 1st at State; the High School Cheerleaders won the ASC National Championship; and the districts Strategic Planning sessions went well but are still in process and will meet again next week.
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the January 16, 2024 Regular Meeting
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7.B. Cafeteria Monthly Reports
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7.C. Financial Reports
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7.D. Activity Fund Reports
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7.E. Additions to Activity Fund Sub-accounts
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7.F. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.G. Encumbrance Reports
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7.H. Out-of-State Travel - High School Vocal Music trip March 14-15, 2024 to Dallas, TX
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7.I. Oklahoma Educators Credit Union, OECU debit card agreement
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7.J. Richey Athletics - Pole Vault and High Jump Equipment for Track in the amount of $34,615.00 paid by DPS 2020 Vision Bond funds
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment, contract, and evaluation of the Superintendent; (c) Pursuant to 25 O.S. § 307 (B) (1) re-employment of the Assistant Superintendent as outlined on Schedule A1, inclusive; (d) Pursuant to 25 O.S. § 307 (B) (1) re-employment of district Administrators as outlined on Schedule A2, inclusive; and (e) Pursuant to 25 O.S. § 307 (B) (1) re-employment of district Directors as outlined on Schedule A3, inclusive.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment, contract, and evaluation of the Superintendent; (c) Pursuant to 25 O.S. § 307 (B) (1) re-employment of the Assistant Superintendent as outlined on Schedule A1, inclusive; (d) Pursuant to 25 O.S. § 307 (B) (1) re-employment of district Administrators as outlined on Schedule A2, inclusive; and (e) Pursuant to 25 O.S. § 307 (B) (1) re-employment of district Directors as outlined on Schedule A3, inclusive. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Eric Davis, Krista Lolar, Greg Neal, Christopher Schreckengost, and Carl Buckholts who left the meeting at 6:59 P.M. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding resignations, employment, and employment contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the employment contract for the Superintendent of Schools
Rationale:
The dates have been updated from last year's contract. Those are the only changes/updates that were made to this employment contract. KH
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the re-employment of District Assistant Superintendents for FY 24-25 as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding the re-employment of District Administrators for FY 24-25 as listed on Schedule A2 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding the re-employment of District Directors for FY 24-25 as listed on Schedule A3 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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17. The next Regular Meeting of the Board of Education will be held on Tuesday, March 12, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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18. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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