December 10, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following:
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2. Flag Salute
Discussion:
The flag salute was led by students from Plato Elementary.
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3. Chicken Express Employees of the Month
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Discussion:
Certified Employee of the Month, Charla Grimes of the 9th Street Family Education Center, and Support Staff Employee of the Month, Guy Messersmith of the Transportation Department, were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Student Celebrations
Rationale:
High School Softball, Cross Country, and Cheer students will be in attendance.
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Discussion:
The Duncan Softball Team had several reasons to be celebrated, but Academic State Champs is at the top of this list. The girls had a great season and were Regional Champs and made it all the way to the State Tournament.
Also in attendance were the High School Boys and Girls Cross Country Teams, who had fantastic seasons as well. The girls' team made history for the district as Runners-up at the State Tournament. The boys team placed 4th at Regionals, which qualified them for the State Tournament. They finished the season 11th in the state with one runner making the All-Star Team and another earning the title of Class 5A All-Star. The Pom and Cheerleading squads also had a great year and competed for titles in which the Cheer Squad received the honor of Academic State Champs. |
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5.B. Bond Oversight Committee Report
Rationale:
The Bond Oversight Committee will meet at 4pm, before the Regular Board Meeting on 12/10/2024.
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Discussion:
The Bond Oversight Committee met at 4pm, before the Regular Board Meeting today. The committee was pleased to report that past, current, and planned expenditures met the provisions as outlined on the ballot and the intent of the funds as communicated by the school district.
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5.C. Bond Projects Update by Hope Equipment & Construction
Discussion:
Butch Lawson of Hope Equipment and Construction updated the board regarding ongoing bond projects as they are winding down and almost completed.
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5.D. District Update
Discussion:
Superintendent Byerly highlighted several things going on throughout the district: Dr. Ruby Payne recently met with several staff and administrators for onsite professional development, Woodrow Wilson Elementary has formed their first Academic Team, the HS Vocal Music has a performance this Thursday, the HS Band is presenting their annual Christmas Concert on Monday Dec. 16th, and Athletics is hosing the Basketball SOI Tournament this weekend and the Wrestling SOI Tournament next weekend.
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6. Discussion and possible motion to approve, not approve, or table the addition, deletion, and/or amendments to the following district policy and procedures:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Policy 6057 Suicide Prevention and Prevention Training - new adoption
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the November 12, 2024 Regular Meeting
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7.B. Financial Reports
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7.C. Activity Fund Reports
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7.D. Addition to Activity Fund Sub-accounts
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7.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.F. Encumbrance Reports
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7.G. Davis Public Schools Agreement for transportation of student(s) to the Oklahoma School for the DEAF
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7.H. Out-of-State Travel - High School Wrestling Panhandle Tournament Championship January 2-5, 2025 in Panama City, FL
Rationale:
Duncan Schools will provide transportation to the airport.
All other expenses will be paid by Outside Boosters: flights, and an AirBnB with separate locations for boys and girls.
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7.I. United Systems, Inc. - transfer from Building Fund to Bond Fund the district Wifi and Network Upgrades in the amount of $116,887.70
Rationale:
This item was previously approved at the 06/11/2024 Regular Meeting on agenda item 7.K.34. for $117,845.70.
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7.J. Emily Hornberger - contracted Behavioral Aide Agreement with district Special Services in the amount of $10,340.00
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Proposed termination of support employee, Eric Scott, effective November 18, 2024; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Proposed termination of support employee, Eric Scott, effective November 18, 2024; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding resignations and employment as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and motion to approve, not approve, or table the proposed termination of support employee, Eric Scott, effective November 18, 2024
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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14. The next Regular Meeting of the Board of Education will be held on Tuesday, January 14, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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15. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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