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December 8, 2020 at 6:00 PM - Regular Meeting of the Board of Education

Minutes
1. Call to order and roll call:
Discussion:  Also present were the following:  Kelly Henderson, Dr. Tom Deighan, Kelle Jeffrey, LeeAnn Millan, Tamara Gregor, Steven McNass, Kateleen McNabb, Natalie McNabb, Mary McNabb, Whitney Brown, Laura Lewis, Heather Cramton, Ryker Cramton, Alan Harrison, Samantha Borski, Angel Farley, Janice Hodges, Brandy Peters, Lisa Thacker, Chrisie Young, Makayla Meadows, Donna McConnell, Greg Darby, Trisa Shelton, Dr. Channa Byerly, Merry Stone, Tara Cook.
2. Flag Salute
Discussion:  The flag salute was led by students of Will Rogers Pre-K.
3. Chicken Express Employees of the Month
Attachments: (2)
Discussion:  Certified, Teacher of the Month, Janice Hodges of Horace Mann Elementary, and Support Staff Employee of the Month, Lisa Thacker of Plato Elementary, were celebrated. Both employee's were given a plaque, drink card and free meal for the month from Chicken Express.
4. Site Presentation by Woodrow Wilson Pre-K
Discussion:  Mrs. Cook and her Pre-K students from Woodrow Wilson presented learning with BOOM cards.
5. Public participation and/or discussion
Attachments: (1)
Discussion:  There was no public participation and/or discussion.
6. Superintendent's Report
6.A. District Update
Discussion:  Dr. Deighan updated the board regarding COVID-19 numbers throughout the district.  Coming this week to the districts website will be weekly totals of students in quarantine as well as staff absences.
7. Discussion and possible motion to approve, not approve, or table the following deletion of a district policy and procedure:
Action(s):
Motion to approve the removal and deletion of district policy and procedure Policy 2013-1 Board of Education Meetings Teleconferencing and/or Videoconference Regulations as listed on item 7A. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
7.A. Policy 2013-1 Board of Education Meetings Teleconferencing and/or Videoconference Regulations - deletion
Rationale:  This policy needs to be removed from the policy book as it was only in effect until November 15, 2020. 
A sample of the policy as well as more detailed information from the OSSBA (Oklahoma State School Boards Association) has been attached for reference.
Attachments: (2)
8. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001): 
Rationale:  All public school boards under the OLAP, Oklahoma Liquid Asset Pool, are required to vote on this topic. Dr. Deighan also serves on this board.
Note:  each item needs a separate vote.
Attachments: (1)
Action(s):
Motion to approve all Positions listed on items 8A-8E. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
8.A. Position No. 1:  Pam Deering (CCOSA), Executive Director of Cooperative Council for Oklahoma School Administration, to a 2021-2024 term
Attachments: (1)
8.B. Position No. 2:  Don Ford (OROS), Executive Director of Organization of Rural Oklahoma Schools, to a 2021-2024 term
Attachments: (1)
8.C. Position No. 3:  Sean McDaniel (CCOSA), Superintendent of Oklahoma City Public Schools, to a 2021-2023 term
Attachments: (1)
8.D. Position No. 5:  Matt Gindhart (OKASBO), Director of Finance of Metro Technology Center, to a 2021-2023 term
Attachments: (1)
8.E. Position No. 12:  Don Tice (OSSBA), Board Member of Oologah-Talala Public Schools, to a 2021-2023 term
Attachments: (1)
9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Motion to approve Consent Agenda items # 9A-9J as listed, read aloud and discussed. This motion, made by Greg Neal and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
9.A. Minutes of the November 10, 2020 Regular Meeting
Attachments: (1)
9.B. Minutes of the December 2, 2020 Special Meeting
Attachments: (1)
9.C. Cafeteria Monthly Reports
Attachments: (1)
9.D. Financial Reports
Attachments: (3)
9.E. Activity Fund Reports
Attachments: (4)
9.F. Additions to Activity Fund Sub-accounts
Attachments: (1)
9.G. District Fundraisers
Attachments: (2)
9.H. Encumbrance Reports
Attachments: (5)
9.I. Trinity Technologies, LLC - Fire Alarm Services and Annunciator for 9th Street Hoover Family Wrestling Center Gymnasium in the amount of $12,307.28 paid by Bond Funds
Rationale:  This is needed for Fire Code Compliance at Hoover wrestling center.  
Attachments: (1)
9.J. UMB Bank N.A. - Registered Interest on Stephens County OK ISD #1 CPB Series 2017 (Duncan BOE) Bond dated 07/01/2017 in the amount of $26,150.00 paid by the Sinking Fund
Attachments: (1)
10. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) resignation(s), employment, adjunct teacher(s), and changes of contract for current and/or prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(3) the possible purchase or appraisal of real property; (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) and 307 (B)(7) formative Employment Evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
Motion to convene into Executive Session at 6:23 P.M. This motion, made by Christopher Schreckengost and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) resignation(s), employment, adjunct teacher(s), and changes of contract for current and/or prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(3) the possible purchase or appraisal of real property; (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) and 307 (B)(7) formative Employment Evaluation of the Superintendent.  No action was taken in Executive Session.
Discussion:  The following board members were present in Executive Session:  Demetra Cox, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost.  In addition the following person(s) were present in Executive Session:  Dr. Tom Deighan.
Action(s):
Motion to acknowledge the Board's return to Open Session at 7:46 P.M. This motion, made by Christopher Schreckengost and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action regarding resignation(s), employment, adjunct teacher(s), and changes of contract as listed on Schedule A attached
Attachments: (1)
Action(s):
Motion to approve the resignation(s), employment, adjunct teacher(s), and changes of contract as listed on Schedule A. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action regarding an Agreement to Purchase Real Property
Action(s):
Motion to approve the Agreement to Purchase Real Property from LB Holdings II LLC in the amount of $1,000,000.00 paid by the bond fund and encumber $20,000.00 for Earnest Money paid by the bond fund. This motion, made by Greg Neal and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
14. Discussion and possible motion regarding the placement of the Superintendents Contract on the January 12, 2021 Regular Board Meeting Consent Agenda
Action(s):
Motion to approve to put the Superintendents Contract on the January 12, 2021 Regular Board Meeting Consent Agenda. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
15. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments: (1)
Action(s):
Motion to declare miscellaneous items as surplus. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
16. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:  There was no New Business.
17. The next Regular Meeting of the Board of Education will be held on Tuesday, January 12, 2021 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
18. Vote to Adjourn
Action(s):
This concludes the business that came before the Board on December 8, 2020 and the motion was made to adjourn at 7:51 P.M. This motion, made by Greg Neal and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
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