June 10, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following:
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2. Flag Salute
Discussion:
The flag salute was led by Board President, Carl Buckholts.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR Butch Lawson, of Hope Equipment & Construction, addressed the board with updates regarding the boiler room at the High School.
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4.B. District Update
Discussion:
Dr. Byerly provided several updates from throughout the district, from ongoing and future staff development to staffing, and building updates/projects going on throughout the summer.
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5. Receive bids for the purchase of $2,525,000 Combined Purpose General Obligation Bonds, Taxable Series 2025 of the District and vote to award said Bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders or to reject all bids
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. Consider and take action with respect to a Resolution providing for the issuance of Combined Purpose General Obligation Bonds, Taxable Series 2025 in the sum of $2,525,000 by Independent School District Number 1 of Stephens County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; and authorizing executions and actions necessary for the issuance and delivery of the Bonds
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Ratify, approve, and confirm for the fiscal year ending June 30, 2026, that certain Lease Purchase Agreement dated as of December 15, 2020, by and between the Stephens County Educational Facilities Authority, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee (2020 LPA)
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Ratify, approve, and confirm for the fiscal year ending June 30, 2026, that certain Lease Purchase Agreement dated as of March 18, 2021, by and between BancFirst, Duncan, Oklahoma, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee (2021 LPA)
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Ratify, approve, and confirm for the fiscal year ending June 30, 2026, that certain Lease Purchase Agreement dated as of December 1, 2021, by and between the Stephens County Educational Facilities Authority, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee (2021A LPA)
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. Minutes of the May 13, 2025 Regular Meeting
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10.B. Minutes of the May 28, 2025 Special Meeting
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10.C. Cafeteria Monthly Reports
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10.D. Financial Reports
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10.E. Activity Fund Reports
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10.F. Additions to Activity Fund Sub-accounts
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10.G. Encumbrance Reports
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10.H. Requests, Contracts, and Encumbrances for FY 24-25:
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10.H.1. Out-of-State Travel for Boys Soccer to the High School Summer League June 17, 19, 24, and 26, 2025 in Burkburnett, TX
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10.I. Requests, Contracts, and Encumbrances for FY 25-26:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2022.
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10.I.1. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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10.I.2. Out-of-State Travel for Girls Golf to the National High School Golf Invitational July 13-17, 2025 in Pinehurst, NC
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10.I.3. A-1 Vending Agreement for snack Vending Services at Duncan High School
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10.I.4. Arvest Bank - Agreement for EPayables Program
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10.I.5. Delta Head Start/Early Head Start Program Memorandum of Agreement renewal
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10.I.6. Duncan Public Schools Foundation - Equal Opportunity Scholarship Act resolution renewal
Rationale:
Renewal, no change.
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10.I.7. ERATE Resolution for schools and libraries universal Internet and Wide Area Network Services
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10.I.8. Red River Technology Center Practical Nursing Agreement
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10.I.9. Red River Technology Center Math and Science courses for FY 25-26
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10.I.10. Stephens County Treasurer annual Agreement
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10.I.11. University of Oklahoma College of Nursing - Clinical Nursing Program Agreement renewal for students pursuing a degree in nursing
Rationale:
This is a 5-year agreement with terms from July 1, 2024 through June 30, 2029. This is year 1 of 5.
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10.I.12. Payroll encumbrances of up to 4 million dollars
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10.I.13. Schedule D encumbrances under $25,000.00 for FY 25-26
Rationale:
These purchase orders need to be in place on July 1st and, therefore, require approval ahead of time. They are under the threshold of the required $25,000.00 for board approval but services begin July 1, 2025.
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10.I.14. Alcohol & Drug Testing, Inc. - student and staff Alcohol and Drug Testing contract renewal in the amount of $5,000.00
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10.I.15. AT&T - district Voice and Internet Services in the amount of $92,000.00
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10.I.16. CDW Government - annual Microsoft & Adobe License renewals and Offsite Server Backup for district technology in the amount of $30,273.92
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10.I.17. CDW Government - annual License Renewal for off-site GoGuardian internet filtering, PearDeck, and Beacon Core for all student devices in the amount of $47,151.00
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10.I.18. Frontline Technologies Group LLC - district Absence and Time Management System, Recruit and Hire, Employee Evaluation Tool, Professional Growth Learning & Management, Asset Management, and Help Desk in the amount of $101,752.80
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10.I.19. Infinite Campus - annual renewal of district Student Information System (SIS) services and communications in the amount of $54,223.10
Rationale:
This renewal includes: Student Information Software (SIS), Professional Development for staff, Online Registration for students, and iCloud hosting.
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10.I.20. Kellogg & Sovereign Consulting - annual Agreement for Professional ERATE Management and OUSF Compliance in the amount of $6,571.07
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10.I.21. Oak Farms Dairy - child nutrition Milk & Juice Products for district cafeterias in the amount of $150,000.00 paid by State Funds
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10.I.22. Oklahoma State School Boards Association - annual Service Agreement renewal for Unemployment Services and quarterly deposits in the amount of $20,000.00
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10.I.23. Phillips 66 Company - fuel/diesel for district transportation fleet in the amount of $150,000.00
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10.I.24. Rosenstein, Fist & Ringold - legal Attorney Fee's in the amount of $50,000.00
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10.I.25. Simmons Center - renewal of Theatre and Recreation Use Agreement/Contracts in the amount of $19,636.00
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10.I.26. US Food Service Inc. - child nutrition Food and Non-food Items in the amount of $700,000.00 paid by Federal Funds
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10.I.27. City of Duncan Utilities - district Electric, Water, and Garbage utilities in the amount of $700,000.00
Rationale:
This encumbrance will be split between General Fund and Building Fund.
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10.I.28. Oklahoma Schools Insurance Group - district Property and Liability Insurance in the amount of $828,472.00
Rationale:
This encumbrance is being split between the General Fund and Building Fund.
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10.I.29. Beetle Juice Pest Control, LLC - district Pest Control services in the amount of $14,650.00 paid by the Building Fund
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10.I.30. Bennett Office Equipment - district wide Copier Services in the amount of $65,000.00 paid by the Building Fund
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10.I.31. Duncan Total Roofing, Inc. - district Roofing Repairs in the amount of $40,000.00 paid by the Building Fund
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10.I.32. Precision Testing Laboratories, Inc. - district Asbestos Operations and Maintenance contract in the amount of $2,250.00 paid by the Building Fund
Rationale:
Same as last year.
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10.I.33. Locke Supply - parts and supplies for district site maintenance in the amount of $40,000.00 paid by the Building Fund
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10.I.34. Oklahoma Schools Assurance Group - Workers' Compensation in the amount of $246,521.00 paid by the Building Fund
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10.I.35. RC Mowing, LLC - district Lawn Maintenance for July through November 2025 in the amount of $39,900.00 paid by the Building Fund
Rationale:
This is for July through November of 2025 only.
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10.I.36. Fred Richards - district Weed and Grass control in the amount of $14,955.00 paid by the Building Fund
Rationale:
DBA Richards Weed Control LLC.
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10.I.37. Smith-Dressler Electrical Service, Inc. - district Electrical Repairs in the amount of $40,000.00 paid by the Building Fund
Rationale:
Up 20,000.00 from last year.
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10.I.38. Stephens County Treasurer - Visual Inspection in the amount of $150,000.00 paid by the Building Fund
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10.I.39. Summit Utilities - district Natural Gas Utilities in the amount of $150,000.00 paid by the Building Fund
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11. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, and changes of contract; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, and changes of contract; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding resignations, employment, adjunct teachers, and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding Allison Lovett as the Director of State and Federal Programs, the authorized representative to sign for Federal, State, and Local Grant Applications and Reimbursements for the district, and/or reporting documents for FY 25-26
Rationale:
This is required for compliance with state and federal regualtions.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding the appointment of district officials for FY 25-26 as listed on Schedule B attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding district Receiving Agents for FY 25-26 as listed on Schedule C attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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19. The next Regular Meeting of the Board of Education will be held on Thursday, June 26, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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20. Vote to Adjourn
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Discussion:
This concludes the business that came before the Board on June 10, 2025, and at 6:37 P.M. Board President Carl Buckholts declared the meeting adjourned.
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