April 8, 2025 at 6:00 PM - Regular Meeting of the Board of Education
| Agenda |
|---|
|
1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
Attachments:
()
Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Michael Allie, Maria Pardo, Steph Wall, Kim Ellis, Bubba Clark, Lori McCann, Koree Goldsmith, Butch Lawson, Jessica Clayton, Debra Smart, Carol Phipps, Katrina Grissom, Leanne Adams, Devin Adams, Merry Stone, Brooke Alston, and Emily Hornberger.
|
|
2. Flag Salute
Discussion:
The flag salute was led by Mark Twain Elementary student, Christopher Lipich.
|
|
3. Congratulations to Greg Neal, the unopposed, elected, incumbent for Board Seat #4
Rationale:
Board members only take their Oath of Office once and do not need to do it again unless they leave the board and then return.
Greg took his Oath of Office on 04/14/2015.
Attachments:
()
|
|
4. Reorganization of the board, Election of Officers:
Attachments:
()
|
|
4.A. Nomination for President
Attachments:
()
|
|
4.B. Nomination for Vice President
Attachments:
()
|
|
5. Chicken Express Employees of the Month
Rationale:
The March recipients were unable to attend last month due to Parent Teacher Conferences and will be celebrated alongside the April recipients.
Discussion:
The March recipients were unable to attend last month due to Parent Teacher Conferences and will be celebrated alongside the April recipients.
March: Certified, Teacher of the Month, Leanne Adams, of Horace Mann Elementary and Support Staff Employee of the Month, Katrina Grissom, of Will Rogers Pre-K were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express. April: Certified, Teacher of the Month, Kasey Vance, of Emerson Elementary and Support Staff Employee of the Month, Debra Smart, of the District Special Services Department were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express. |
|
6. Public participation and/or discussion
Attachments:
()
Discussion:
There was no public participation and/or discussion.
|
|
7. Superintendent's Report
|
|
7.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
There were no updates regarding bond projects.
|
|
7.B. Possible motion and action regarding bids for Renovations to the High School Boiler Room
Rationale:
Bond Funds will cover $426,000.00, with the remaining $636,109.40 to be paid by the Insurance Fund.
Attachments:
()
|
|
7.C. Student Celebrations
Rationale:
High School Wrestling & Art Student from Mark Twain
Discussion:
Mark Twain first grade student, Christopher Lipich, was in attendance and celebrated for receiving 5th place with his art piece. Students within the community were given the opportunity to create a work of art to be entered into the Chisholm Trail Arts Council's (CTAC) 7th annual youth art show. Students studied about different artists, techniques and mediums while creating these works of art. Christopher used paint samples to create his work of art.
|
|
7.D. District Update
Discussion:
Dr. Byerly highlighted several things going on throughout the district. A few of them were: Swim Coach Nolan Price and Tennis Coach Darren Cobble were both selected as Regional Coaches of the Year; this year we've added 8th grade students, not just Juniors, to the Industry Tours to look at local professions to engage students interest in future careers; Frontier Days were enjoyed at the Chisholm Trail Museum this year due to rain and low outdoor temperatures; and student athletes can be cheered for on just about every day of the week as many sports are in full swing.
|
|
8. Consider for approval, discuss and take action with respect to a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Taxable Series 2025 to mature each year; fixing the time and place the Bonds are to be sold; designating a Registrar/Paying Agent for the Bonds; approving the Preliminary Offical Statement and distribution thereof; authorizing the Clerk to give notice of said sale as required by law and approving other matters related to the issuance of said Bonds
Attachments:
()
|
|
9. Consider for approval, discuss and take action with respect to an Engagement Letter with BOK Financial Securities, Inc., as Financial Advisor to the School District
Rationale:
Annual renewal, approved in April each year for the upcoming school year.
Attachments:
()
|
|
10. Consider for approval, discuss and take action with respect to an Agreement for Bond Counsel Services with The Public Finance Law Group PLLC, as Bond Counsel to the School District
Attachments:
()
|
|
11. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
|
11.A. Minutes of the March 11, 2025 Regular Meeting
Attachments:
()
|
|
11.B. Cafeteria Monthly Reports
Attachments:
()
|
|
11.C. Financial Reports
Attachments:
()
|
|
11.D. Activity Fund Reports
Attachments:
()
|
|
11.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
Attachments:
()
|
|
11.F. Encumbrance Reports
Attachments:
()
|
|
11.G. Out-of-State Travel - High School Wrestling to Folkstyle Wrestling Nationals April 11-13, 2025 in Independence, MO
Rationale:
This item was turned in on March 7th, and I missed getting it on the March agenda. Kelly
Attachments:
()
|
|
11.H. Out-of-State Travel - High School Band trip March 12-17, 2026 to Orlando, FL
Rationale:
This trip is a reward, students will not be performing. Attendance is optional.
Seeking early approval to allow students to start making payments towards the trip and put down a deposit with the vendor to secure the trip. This will need to be approved again in FY 25-26.
Attachments:
()
|
|
11.I. Extended School Year for district Special Services - host and hire staff as needed for ESY, required by student IEP, June 2-19, 2025
Rationale:
4 days per week
Hire staff as needed Held at DHS
Attachments:
()
|
|
11.J. Houghton-Mifflin Company - Structured Literacy Curriculum for district grades K-2 instruction in the amount of $57,355.46 paid by State Funds
Attachments:
()
|
|
11.K. Contracts and/or Encumbrance requests for FY 25-26:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2025.
|
|
11.K.1. Duncan Regional Hospital Athletic Training Agreement for district Athletic Programs for FY 25-26
Rationale:
Renewal, same as last year.
Attachments:
()
|
|
11.K.2. Interquest Detection Canine - Agreement renewal for Substance Awareness and Detection Services for FY 25-26 in the amount of $6,300.00
Rationale:
No increase this year, however, it ncreased from $300 to $315 per visit last FY, 24-25.
Attachments:
()
|
|
11.K.3. One True Light Student Mentoring Program Memorandum of Understanding renewal for FY 25-26
Attachments:
()
|
|
11.K.4. Patten & Odom, CPAs, PLLC - annual engagement letter and contract for district Auditing Services in the amount of 17,600.00 for FY 25-26
Attachments:
()
|
|
12. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Personnel for FY 25-26 as unassigned and listed on Schedule A1, #1-201, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
|
13. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Personnel for FY 25-26 as unassigned and listed on Schedule A1, #1-201, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
|
|
14. Discussion and possible action regarding retirements, resignations, and employment as listed on Schedule A attached
Attachments:
()
|
|
15. Discussion and possible action regarding the re-employment of Support Personnel for FY 25-26 as unassigned and listed on Schedule A1, #1-201
Attachments:
()
|
|
16. Discussion and possible motion regarding Temporary Appropriations for FY 25-26
Attachments:
()
|
|
17. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments:
()
|
|
18. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
|
|
19. The next Regular Meeting of the Board of Education will be held on Tuesday, May 13, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
Attachments:
()
|
|
20. Vote to Adjourn
Attachments:
()
|
