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April 13, 2021 at 6:00 PM - Regular Meeting of the Board of Education

Agenda
1. Call to order and roll call:
Cox     Davis     Lolar     Neal     Schreckengost
2. Flag Salute
3. Induction of Christopher Schreckengost, Board Member for Office #1
Rationale:  Mr. Schreckengost ran unopposed in the election this term.  Elected for the first time in 2016, Duncan Public Schools appreciates the continued dedication of its board members.
4. Election of Officers:
Rationale:  This cannot legally be done until after the April 6th election (if already certified), after April 9th if there was an election that needed certification.
4.A. Nomination for President
4.B. Nomination for Vice President
5. Chicken Express Employees of the Month
Attachments: (1)
6. Site Presentation by Horace Mann Elementary
7. Public participation and/or discussion
Attachments: (1)
8. Superintendent's Report
Attachments: (1)
8.A. Bond Projects Update by Kerr3 Architects
Attachments: (1)
8.B. Bond Oversight Committee Report
8.C. Consent Agenda items:  Summit Bus & Dell Computers 
Rationale:  Purchases for buses and computers will be used from both old and new bond funds.  These purchases will completely close-out the old bond funds (Fund 32 is the 2017 Technology Bond and Fund 33 is the 2017 Transportation Bond).
8.D. Discussion and motion to approve, not approve, or table an Agreement with a CMAR, Contract Manager At-Risk, for the DPS 2020 Vision Bond Projects
Attachments: (1)
8.E. Discussion and motion to approve, not approve, or table a License Agreement with DPSF, Duncan Public Schools Foundation, for an Indoor Batting Facility 
Attachments: (2)
8.F. Discussion and motion to approve, not approve, or table a License Agreement with DPSF, Duncan Public Schools Foundation, for renovations to the Hoover Family Wrestling Facility
8.G. Consider for approval, discuss and take action with respect to a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2021 to mature each year; fixing the time and place the Bonds are to be sold; designating a Registrar/Paying Agent for the Bonds; approving the Preliminary Official Statement and distribution thereof; authorizing the Clerk to give notice of said sale as required by law and approving other matters related to the issuance of said Bonds
8.H. Consider for approval, discuss and take action with respect to an Engagement Letter with BOK Financial Securities, Inc., as Financial Advisor to the School District
8.I. District Update
Attachments: (1)
9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
9.A. Minutes of the March 9, 2021 Regular Meeting
Attachments: (1)
9.B. Minutes of the March 31, 2021 Special Meeting
Attachments: (1)
9.C. Cafeteria Monthly Reports
Attachments: (1)
9.D. Financial Reports
Attachments: (3)
9.E. Activity Fund Reports
Attachments: (4)
9.F. District Fundraisers
Attachments: (3)
9.G. Encumbrance Reports
Attachments: (5)
9.H. Out-of-State Travel - annual High School Band trip on May 8, 2021 to Dallas, TX
Attachments: (1)
9.I. Out-of-State Travel - HS Band trip March 10-15, 2022 to Orlando, FL
Rationale:  This is a deposit to secure the trip for next fiscal year, 2021-2022.
This expenditure includes hotel, motor coach, Walt Disney World (2 day passes), Universal Orlando (2 day passes), and meals. 
Students will have the opportunity to do fundraisers for this trip and/or make monthly payments.
The band will perform while in Orlando.
Fundraiser request(s) and approval for out-of-state travel will be sought in FY 21-22.
Attachments: (1)
9.J. T-Mobile - Hot Spot Internet Access for student instructional chromebook use incentive to complete FY 20-21 in the amount of $50,000.00 paid by Activity Funds
Attachments: (1)
9.K. Summer School - host one session of Summer Credit Recovery in Math, Science, English, and History from May 24 - June 24, 2021 at Duncan High School
Rationale:  Due to COVID disruptions and the number of students on virtual learning, DPS will provide summer school to address learning gaps in students who can participate.
Attachments: (1)
9.L. Summer Reading and Math Academy for district grades K-8
Rationale:  Due to COVID disruptions and the number of students on virtual learning, DPS will provide summer school to address learning gaps in students who can participate.
Attachments: (1)
9.M. Summer STEM Camp for district Gifted and Talented students in grades 3-5
Attachments: (1)
9.N. District Special Education Extended School Year Services:
Attachments: (1)
9.N.1. Host ESY services, as required by student IEP's, June 1-24, 2021
Staff times are 8:15-11:45 A.M. Monday-Thursday
Student times are 8:30-11:30 A.M. Monday-Thursday
Attachments: (1)
9.N.2. Hire 3 Special Education Teachers working 3.5 hours, 4 days per week
Attachments: (1)
9.N.3. Hire 8 Special Education Paraprofessionals working 3.5 hours, 4 days per week
Attachments: (1)
9.N.4. Hire 1 Speech Language Pathologist working 6 hours per week
Attachments: (1)
9.N.5. Hire 1 Occupational Therapist working 6 hours per week
Attachments: (1)
9.N.6. Hire 1 Physical Therapist working 6 hours per week
Attachments: (1)
9.O. District Child Nutrition Summer Food Service Program:
Attachments: (1)
9.O.1. Extra Service of Employees - Site Supervisor, Site Monitor, and 2 Site Program Adults
June 1 - August 6, 2021 for 5 days per week
Attachments: (1)
9.O.2. Cable Meat Center - Food Items in the amount of $500.00 paid by Federal Funds
Attachments: (1)
9.O.3. Flowers Baking Co. - Bread Items in the amount of $500.00 paid by Federal Funds
Attachments: (1)
9.O.4. Hiland Dairy - Milk and Juice Items in the amount of $2,000.00 paid by Federal Funds
Attachments: (1)
9.P. Hire a Summer Paint Crew for annual district maintenance
Attachments: (1)
9.Q. Beyond the Blackboard - K-5 Trade Books for Summer Reading Instruction for all sites in the amount of $19,284.34 paid by Federal Funds 
Attachments: (1)
9.R. TwoTrees Technologies, LLC - Chromebooks for student instruction at Horace Mann Elementary in the amount of $11,000.00 paid by Federal Funds
Attachments: (1)
9.S. TwoTrees Technologies, LLC - Chromebooks for student instruction at Mark Twain Elementary in the amount of $10,500.00 paid by Federal Funds
Attachments: (1)
9.T. VEX Robotics, Inc. - update the VEX Cortex of STEM Robotic Equipment for student instruction at the Middle School and High School in the amount of $14,692.67
Attachments: (1)
9.U. Piraino Consulting - 3 Smartboards for classroom instruction at Emerson Elementary in the amount of $9,156.00 paid by the Building Fund
Attachments: (1)
9.V. Piraino Consulting - 3 Smartboards for classroom instruction at Woodrow Wilson Elementary in the amount of $8,956.00 paid by the Building Fund
Attachments: (1)
9.W. DELL Computers - DPS 2020 Vision Bond purchase of new laptops for district teachers in the amount of $106,762.50 paid with Bond Funds
Rationale:  This is a device refresh, replacing obsolete ASUS chromebooks with Dell Latitude laptops as promised in the DPS 2020 Vision Bond and as part of the districts Strategic Plan.
Instead of paying it all out of the new bond fund (34), we are requesting to split it between new and old bond funds.  This will allow us to close out the old bond fund (32).
Attachments: (1)
9.X. Summit Bus Company - DPS 2020 Vision Bond purchase of two 71 passenger busses in the amount of $194,416.00 paid with Bond Funds
Rationale:  This item was approved last month on the March 9th agenda under item 9S.
Instead of paying it all out of the new bond fund (35), we are requesting to split it between new and old bond funds.  This will allow us to close out the old bond fund (33).
Attachments: (1)
9.Y. One True Light Memorandum of Understanding - partnership to provide a Mentoring Program for students in need for FY 21-22
Attachments: (1)
9.Z. University of Oklahoma College of Nursing - agreement renewal of Clinical Nursing Program for students pursuing a degree in nursing for FY's 21-24
Rationale:  This is a 3-year agreement with terms from July 1, 2021 through June 30, 2024.
The current agreement expires June 30, 2021.
Attachments: (1)
9.AA. ADPC - annual district Accounting Software and Support Agreement in the amount of $13,440.00 for FY 21-22
Rationale:  This will not be encumbered until July 1, 2021.
Attachments: (1)
9.AB. AT&T - ERATE Resolution for schools and libraries universal services in the amount of $27,386.64 for FY 21-22
Attachments: (2)
9.AC. Frontline Technologies Group LLC - annual subscription renewal of district Absence and Time Management System in the amount of $26,979.20 for FY 21-22
Rationale:  This will not be encumbered until July 1, 2021.
Attachments: (1)
9.AD. Kerry John Patten, CPA - annual contract for district Auditing Services in the amount of $14,100.00 for FY 21-22
Rationale:  This will not be encumbered until July 1, 2021.
Attachments: (1)
10. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) hiring of employees and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) the re-employment of Certified Personnel for FY 21-22 as unassigned and outlined on Schedule A1 - Regular Contract Teachers #1-27; (c) Pursuant to 25 O.S. § 307 (B)(1) the re-employment of Certified Personnel for FY 21-22 as unassigned and outlined on Schedule A2 - Temporary Contract Teachers #1-16; (d) Pursuant to 25 O.S. § 307 (B)(1) ongoing formative employment evaluation of the Superintendent; and (e) Pursuant to 25 O.S. § 307 (B)(3) the possible purchase or appraisal of real property.
Vote to convene or not convene into Executive Session
11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) hiring of employees and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) the re-employment of Certified Personnel for FY 21-22 as unassigned and outlined on Schedule A1 - Regular Contract Teachers #1-27; (c) Pursuant to 25 O.S. § 307 (B)(1) the re-employment of Certified Personnel for FY 21-22 as unassigned and outlined on Schedule A2 - Temporary Contract Teachers #1-16; (d) Pursuant to 25 O.S. § 307 (B)(1) ongoing formative employment evaluation of the Superintendent; and (e) Pursuant to 25 O.S. § 307 (B)(3) the possible purchase or appraisal of real property. 
No action was taken in Executive Session.
12. Discussion and possible action regarding resignations and employment as listed on Schedule A
Attachments: (1)
13. Discussion and possible action regarding the re-employment of Certified Personnel for FY 21-22 as unassigned and listed on Schedule A1 - Regular Contract Teachers #1-27
Attachments: (1)
14. Discussion and possible action regarding the re-employment of Certified Personnel for FY 21-22 as unassigned and listed on Schedule A2 - Temporary Contract Teachers #1-16
Attachments: (1)
15. Discussion and possible motion regarding Temporary Appropriations for FY 2021-2022
Attachments: (1)
16. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments: (4)
17. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
18. The next Regular Meeting of the Board of Education will be held on Tuesday, May 11, 2021 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
19. Vote to Adjourn
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