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March 9, 2021 at 6:00 PM - Regular Meeting of the Board of Education

Agenda
1. Call to order and roll call:
Cox     Davis     Lolar     Neal     Schreckengost
Attachments: (1)
2. Flag Salute
3. Chicken Express Employees of the Month
Attachments: (2)
4. Site Presentation by Duncan Middle School
5. Presentation on GearUp for FY 20-21 by Allison Lovett
Attachments: (1)
6. Public participation and/or discussion
Attachments: (1)
7. Superintendent's Report
Attachments: (1)
7.A. Bond Projects Update by Kerr3 Architects
7.B. Consider and take action with respect to a Resolution approving a Lease Purchase Agreement pertaining to the acquisition and financing of certain improvements to and equipment and curriculum materials at various facilities within the School District; approving an Escrow and Paying Agent Agreement; approving a Tax Regulatory Agreement; establishing the School District’s reasonable expectation with respect to issuance of tax-exempt obligations for calendar year 2021 and designating the Lease Purchase Agreement as a qualified tax-exempt obligation; approving other documents and certificates related thereto; and containing other provisions related thereto
Attachments: (2)
7.C. Update: Middle School Chromebook replacement plan and Chromebooks originally purchased for 6th grade to elementary schools. 
Rationale:  In the fall, DPS purchased ChromeBooks for the 6th grade.  Receipt of those computers were delayed, due to the pandemic, and meanwhile, DPS passed a bond that includes student devices.  The computers purchased for 6th grade will now be used for the elementary schools to help replace aging units, and DPS will replace 6th, 7th, and 8th grade chromebooks to ensure uniformity in DMS. 
7.D. Consideration and possible action regarding the approval for the DPS Baseball/Softball Batting Cage project in cooperation with DPSF
Rationale:  DPSF presented tentative plans for a batting cage 2 years ago. Funds are now available to purchase the batting cage using an engineered steel building.  DPSF and DPS have identified project contacts/managers as well as availability of our CMAR and Architect as needed.  Approval by the DPSF board and adoption of the appropriate agreement (MOU)  will be needed before construction can be started.  The building will be constructed adjacent to the new Softball/Tennis parking lot, and DPS will incorporate the foundation/stem wall into the parking lot design and costs.  Deveral Albertson will be the DPS contact for the project.  Coaches Hughes and Cowan will manage the project for DPSF with assistance of DPS as necessary. 
7.E. District Update
8. Discussion and possible motion to approve, not approve, or table the following new addition to district Policy and Procedures:
8.A. Policy 9007 Board of Education Meetings Teleconference or Videoconference Regulations - new policy
Rationale:  Oklahoma has extended options for virtual meetings under the Open Meetings Act due to the Coronavirus pandemic.  This adopts those changes. 
9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
9.A. Minutes of the February 9, 2021 Regular Meeting
Attachments: (1)
9.B. Minutes of the March 1, 2021 Special Meeting
Attachments: (1)
9.C. Cafeteria Monthly Reports
Attachments: (1)
9.D. Financial Reports
Attachments: (3)
9.E. Activity Fund Reports
Attachments: (4)
9.F. Addition to Activity Fund Sub-accounts
Attachments: (1)
9.G. District Fundraisers
Attachments: (1)
9.H. Encumbrance Reports
Attachments: (5)
9.I. Out-of-State Travel - annual High School Band trip on 05/08/2021 to Dallas, TX
Attachments: (1)
9.J. Marianne's Rentals - rental of decor items for the Junior/Senior Prom 05/01/2021 in the amount of $9,500.00 paid by Activity Funds
Attachments: (1)
9.K. Cameron University - Concurrent Enrollment Student Fee's for the Spring Term of FY 20-21 in the amount of $19,167.00 paid by GearUp
Attachments: (1)
9.L. Dillon White - district Lawn Maintenance for Spring 2021 in the amount of $48,608.00 paid by the Building Fund
Attachments: (1)
9.M. WW Builders - district wide emergency snow removal in the amount of $11,000.00 paid by the Building Fund
Attachments: (2)
9.N. Tyler Technologies - annual Maintenance and Support System renewal for district transportation in the amount of $8,870.40 paid by Bond Funds
Rationale:  This is an annual renewal, last approved at the March 10, 2020 meeting on item# 11.P. for $8,448.00 and will be paid with 2017 Transportation Bond Funds.
Attachments: (1)
9.O. David Stanley Dodge - DPS 2020 Vision Bond purchase of two High Roof Promaster Vans in the amount of $84,602.00 paid with Bond Funds
Rationale:  These vans will replace the child nutrition delivery trucks currently in use.  
Attachments: (1)
9.P. Fruhauf Uniforms, Inc. - DPS 2020 Vision Bond purchase of High School Band Uniforms in the amount of $65,000.00 paid with Bond Funds
Rationale:  Band uniforms require several months to manufacture.  Extra-curricular bond funds have not yet been fully allocated, but Band will be allowed to order from Bond funds in order to have uniforms in early fall.  Their current uniforms are over 10 years old. This purchase will obligate the majority of (if not all)  band bond funds for the next five years.   
Attachments: (1)
9.Q. Trinity Technologies - DPS 2020 Vision Bond purchase of Door Controls for student security access at the High School in the amount of $77,656.00 paid with Bond Funds
Rationale:  DPS Vision Program highlighted the need for increased security at our campuses, especially at the high school. DPS entry doors are currently locked to limit visitors, for student/staff safety.  DHS is the only campus that cannot limit visitors to only one entrance point, so locking doors presents special challenges for students during class changes.  This system will enable students to utilize "card passes," which will also double as student ID's, to move between buildings with locked doors. Each door with a card pass will also have a security camera.  Cards can be programmed for limited access as well as be decommissioned if ever lost/stolen. 
Attachments: (1)
9.R. Kerr3 Architects, Inc. - DPS 2020 Vision Bond Architect Fee's for Roofing Projects in the amount of $60,000.00 paid with Bond Funds
Attachments: (1)
9.S. Summit Bus Company - DPS 2020 Vision Bond purchase of two 71 passenger Busses in the amount of $194,416.00 paid with Bond Funds
Attachments: (1)
10. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25  O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; (c) Pursuant to 25 O.S. § 307 (B)(1) Ongoing formative employment evaluation of the Superintendent; and (d) Pursuant to 25 O.S. § 307 (B)(3) the possible purchase or appraisal of real property.
Vote to convene or not convene into Executive Session
11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, and employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25  O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; (c) Pursuant to 25 O.S. § 307 (B)(1) Ongoing formative employment evaluation of the Superintendent; and (d) Pursuant to 25 O.S. § 307 (B)(3) the possible purchase or appraisal of real property.  No action will be taken in Executive Session.
12. Discussion and possible action regarding resignations and employment as listed on Schedule A
Attachments: (1)
13. Discussion and possible action regarding the re-employment of District Administrators for FY 21-22 as listed on Schedule A1
Attachments: (1)
14. Discussion and possible action regarding the re-employment of Certified Personnel for FY 21-22 as unassigned and listed on Schedule A2 - Regular Contract Teachers #1-172
Attachments: (1)
15. Discussion and possible action to Open Negotiations for ADE (Association of Duncan Educators), and DESA (Duncan Educational Support Association) for FY 21-22
Attachments: (2)
16. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
17. The next Regular Meeting of the Board of Education will be held on Tuesday, April 13, 2021 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
18. Vote to Adjourn
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