Public Meeting Minutes: June 13, 2011 at 5:00 PM - Regular Board Meeting

June 13, 2011 at 5:00 PM - Regular Board Meeting Minutes

June 13, 2011 at 5:00 PM - Regular Board Meeting
I. Call Meeting to Order
II. Roll Call
III. Pledge of Allegiance to Flag
IV. Public Comments - (Restricted to specific agenda item as listed for this meeting)
V. Consent Agenda
V.A. Vote to approve or disapprove the following General Consent Agenda, items A-Y(per attached)
Speaker(s):  Ms. Butterfield
V.A.1. Contracts
V.A.2. Leaves
V.A.3. Resignations/Retirements/Terminations
VI. School Operation
VI.A. Consideration, discussion, and vote to approve or disapprove Tedford and Associates as Agent of Record for the property and liability insurance premium proposal, Errors and Omissions Policy, and Workers Compensation Reinsurance for the 2011-2012 fiscal year
Speaker(s):  Ms. McKay/Mr. Vreeland
VI.B. Presentation of Monthly Construction Report
Speaker(s):  Mr. Ferem
VI.C. Consideration, discussion and vote to approve or disapprove the lowest responsible bids for the B Street and West Elementary Building A Parking projects, and approve or disapprove the assignment of the approved bids to LD Kerns Contractors for the execution of the B Street and West Elementary
Speaker(s):  Mr. Ferem
VI.C.1. Building A Parking projects, and accept a Guaranteed Maximum Price of $715,318.47 from LD Kerns Contractors
VI.D. Consideration, discussion and vote to approve or disapprove the lowest responsible bids for the East Intermediate HVAC Replacement project, and approve or disapprove the assignment of the approved bids to Manhattan Construction for the execution of the East Intermediate HVAC Replacement project,
Speaker(s):  Mr. Ferem
VI.D.1. and accept a Guaranteed Maximum Price of $724,812 from Manhattan Construction
VI.E. Consideration, discussion and vote to approve or disapprove the lowest responsible bids for the East Intermediate Phase III Renovation Re-bid Package, and approve or disapprove the assignment of the approved bids to Flintco, Inc., and approve or disapprove the acceptance of the
Speaker(s):  Mr. Ferem
VI.E.1. New Guaranteed Maximum Price of $1,022,975 for the execution of the East Intermediate Phase III Renovation project
VI.F. Consideration, discussion and vote to approve or disapprove the lowest responsible bids for the Southeast Classroom Addition and Renovation Phase I Re-bid Package 1.4, and approve or disapprove the assignment of the approved Bids to Manhattan Construction for the Execution
Speaker(s):  Mr. Ferem
VI.F.1. of the Southeast Classroom Addition and Renovation Phase I
VI.G. Consideration, discussion and vote to approve or disapprove the lowest responsible bids for the Multiple Gym Floor Replacement project to Dynamic Sports Construction, Inc. for $270,000.00
Speaker(s):  Mr. Ferem
VI.H. Consideration, discussion and vote to approve or disapprove the lowest responsible bids for the Vo-Ag Renovation Re-bid Package 1.18, and approve or disapprove the assignment of the approved bids to Manhattan Construction
Speaker(s):  Mr. Ferem
VI.H.1. for the execution of the Vo-Ag Renovation project for a total cost of $66,468.00
VI.I. Consideration, Discussion and vote to approve or disapprove the following deductive change order for the Baseball Improvements Phase I, II & III project
Speaker(s):  Mr. Ferem
VI.I.1. Change Order #1 ($17,588.75) TOTAL Change Order ($17,588.75)
VI.J. Consideration, discussion and vote to approve or disapprove the following deductive change order for the Central Campus Drainage Phase IA and Utility Work project
Speaker(s):  Mr. Ferem
VI.J.1. Change Order #1 ($78,463.00) TOTAL Change Order ($78,463.00)
Speaker(s): 
VI.K. Patron Survey Results for 2011
Speaker(s):  Mr. Mansfield
VI.L. Discussion of possible bond election dates and proposed bond election items for fall 2011 election
Speaker(s):  Dr. Lehman/Mr. Way
VI.M. Report on Full-day Pre-K Program
Speaker(s):  Ms. Oare
VI.N. Consideration, discussion and vote to approve, disapprove, or modify changes made to the Elementary/Intermediate student/parent handbook; the Elementary/Intermediate staff handbook, the Middle School/Freshman Academy/High School/Alternative Center student and parent handbooks;
Speaker(s):  Ms. Burchfield/Ms. Muller
VI.N.1. and the Middle School, Freshman Academy/High School and Alternative Center staff handbooks for the 2011-2012 school year
Speaker(s): 
VII. Finance
VII.A. Consideration, discussion and vote to approve or disapprove the Board of Education Resolution supporting the position of the OSSBA and CCOSA regarding education funding priorities for 2011-2012
Speaker(s):  Dr. Lehman/Ms. McKay
VII.B. Consideration, discussion, and vote to approve or disapprove the adoption of the 2011-2012 fiscal year initial estimated School District Budget and Financial Plan in compliance with the provisions of the School District Budget Act for all appropriated funds
Speaker(s):  Ms. McKay
VIII. Personnel
VIII.A. Consideration, discussion and vote to approve or disapprove the following new position for the 2011-2012 school year
VIII.A.1. Certified - FLAP Grant Funded
VIII.A.1.a. 1.0 Chinese Teacher - Southeast Elementary
VIII.B. Vote to accept or reject additional resignations presented for action
Speaker(s):  Ms. Butterfield
IX. Hearing of the Public - Elimination of Music Instructor Position
Speaker(s):  Ms. Yanik
X. Executive Session
X.A. Consideration, discussion and vote to go into Executive Session:
X.A.1. Consideration, Discussion and Vote as to whether the Disclosure of Communications Between the Board of Education and its Attorney Concerning Matters Related to the Litigation Styled Independent School District No. 5 V. Greenwood, Tulsa County District Court, Case No. CJ-2007-6207, and Independent
Speaker(s):  Mr. R. Wright/Mr. R. Eldredge
X.A.2. School District No. 5V. Taylor, Tulsa County District Court,
X.A.3. Case No. CJ-2007-6206, would Seriously Impair the Ability of the Board of Education to Conduct the Pending Litigation in the Public Interest and the Board of Education Is Advised that in its Counsel's Opinion such Disclosure would Seriously Impair the Ability of the Board of Education
Speaker(s):  Mr. R. Wright/Mr. R. Eldredge
X.A.4. to Conduct the Litigation in the Public Interest
Speaker(s):  Mr. R. Wright/Mr. R. Eldredge
X.B. Consideration, Discussion and Vote to Go into Executive Session Pursuant to Okla. Stat. tit. 25, Section 307(B)(4) for Confidential Communications Between the Board Of Education and its Attorney Concerning Matters
X.C. Related to the Litigation Styled Independent School District No. 5 V. Greenwood, Tulsa County District Court, Case No. CJ-2007-6207, and Independent School District No. 5. v. Taylor, Tulsa County District Court, Case No. CJ-2007-6206 AND
X.D. Pursuant to Okla. Stat. tit. 25, § 307(B)(3) (Supp.2007), for the Purpose of Discussing the Purchase or Appraisal of Real Property located at the North Half of Lots 10, 11 and 12, Block 3, Jenks Original Township, Tulsa County, State of Oklahoma OR Approximately 400 Block of East C Street, Jenks, Ok
X.E. Owned and/or Administered by Dr. David C. and/or Paula L. Duncan AND Real Property located at the North Half of Lots 1, 2, 3 and 4, Block 4, Jenks Original Township, Tulsa County, State of Oklahoma OR 322 East C Street, Jenks, Oklahoma, owned by Leonard and Linda Pierson
X.F. Vote to Acknowledge Return to Open Session
X.G. Receipt of Sealed Executive Session Minutes from Board President
X.H. Consideration and possible approval of a Resolution declaring the necessity for taking, appropriating and condemning a certain tract of land in Tulsa County, Oklahoma for Public School purposes,
Speaker(s):  Mr. R. Wright/Mr. R. Eldredge
X.H.1. authorizing and directing the Superintendent or designee and Legal Counsel to prosecute Condemnation Proceedings related to such land, which contains approximately 5,250 square feet. The land is owned by Paula Duncan, as Personal Representative of the Estate of Helen Louise Allton, deceased.
X.H.1.a. the Legal Description of the land is as follows: THE NORTH HALF OF LOTS 10, 11 AND 12, BLOCK 3, JENKS ORIGINAL TOWN SITE, TULSA COUNTY, STATE OF OKLAHOMA. THE LAND IS LOCATED AT OR NEAR 400 BLOCK OF EAST C STREET, JENKS, OKLAHOMA.
Speaker(s): 
XI. New Business
XII. Adjournment
XII.A. Vote to adjourn
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