July 18, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Ron Meador, Randall Pitts, David Morrow, Cathy Barker, Shannon Rose, Ken Shaw, LeeAnn Millan, Sherry Sessums, Chisholm Holland, Kim Ellis, David Ellis, Lori McCann, Tamara Gregor, and Brandi Jones.
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2. Flag Salute
Discussion:
The flag salute was led by Board President, Krista Lolar.
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3. Public participation and/or discussion
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Discussion:
Ron Meador addressed the board regarding the demon mascot and Randall Pitts shared his concern over the construction of the Bus Barn/Transportation Facility.
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4. Superintendent's Report
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4.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment and Construction, addressed the board about the status of ongoing and future bond projects.
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4.B. Discussion and possible motion to approve, not approve, or table the bids for Phase 2 of LED Lighting as part of the DPS 2020 Vision Bond projects
Rationale:
Phase 2 includes the Middle School Gym, High School Gym, Hoover Wrestling Center Gym, the 9th Street Family Education Center, and the Central Office/Administration Building.
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Discussion:
Phase 2 includes the Middle School Gym, High School Gym, Hoover Wrestling Center Gym, the 9th Street Family Education Center, and the Central Office/Administration Building.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.C. Discussion and possible action regarding Change Order #3 with an increase of $318.00 for the High School Auditorium Roof and HVAC as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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4.D. Discussion and possible action regarding Change Order #5 with an increase of $13,515.00 for the High School Black Box Theater/Storm Shelter as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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4.E. District Update
Discussion:
Dr. Byerly shared student and staff celebrations including High School Band Teacher, Jeramy Hass', induction into the Oklahoma Bandmasters Hall of Fame. She also reported the upcoming return of the principals on Monday and the teachers on August 10th.
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5. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Minutes of the June 20, 2023 Regular Meeting
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5.B. Minutes of the June 27, 2023 Special Meeting
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5.C. Cafeteria Monthly Reports
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5.D. Financial Reports
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5.E. Activity Fund Reports
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5.F. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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5.G. District Fundraisers attached
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5.H. Sanctioning of Outside Booster Clubs
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5.I. Annual Activity Fund Account general fundraising activities and purpose for expenditures
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5.J. Encumbrance Reports attached
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5.K. Elementary, Middle School, and High School Student Handbooks for FY 23-24
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5.L. Ace Driving Academy annual Lease Agreement for Drivers Education
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5.M. Delta Head Start/Early Head Start Program Memorandum of Agreement renewal
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5.N. Delta Community Action Memorandum of Understanding renewal for the Foster Grandparent Program
Rationale:
This is the beginning of a new 3-year MOU, which will be renewed and reviewed by the board annually.
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Discussion:
This is the beginning of a new 3-year MOU, which will be renewed and reviewed by the board annually.
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5.O. Duncan Public Schools Foundation License Agreement renewal for the Hoover Family Wrestling Facility
Rationale:
The agreement needs to be extended and is therefore seeking approval with dates to reflect that need.
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5.P. Duncan Public Schools Foundation License Agreement renewal for the Indoor Batting Facility
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5.Q. First Baptist Church renewal agreement for the use of the southeast Parking Lot for the 9th Street Family Education Center
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5.R. Jostens, Inc. - Yearbook Agreement for the publication of the 2023-2024 Smoke Rings
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5.S. Red River Technology Center Agreement to provide a qualified instructor to teach STEM Project Lead the Way courses for Duncan High School
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5.T. Alcohol & Drug Testing, Inc. - student and staff Alcohol and Drug Testing contract renewal in the amount of $5,000.00
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5.U. ArbiterPay - renewal of Athletic Officials User Agreement in the amount of $50,000.00
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5.V. Istation - Reading and Math Screener for district K-5 and Professional Development for Teachers in the amount of $61,220.00 paid by State Funds
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5.W. Phillips 66 Company - fuel/diesel for district transportation fleet in the amount of $250,000.00
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5.X. Seesaw - digital Student Portfolio Platform and Staff PD for PreK-5th grade in the amount of $21,216.50 paid by Federal Funds
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5.Y. Stephens County Fair & Expo Center - Rental Contract for hosting the 2024 High School Graduation ceremony in the amount of $1,100.00
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5.Z. Summit Utilities - district Natural Gas Utilities in the amount of $350,000.00 paid by the Building Fund
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5.AA. Holt Truck Centers - Four 2024 71 Passenger Route Buses in the amount of $459,424.00 paid by Bond Funds
Rationale:
Four buses at $114,856.00 each to be purchased from the DPS 202o Vision Transportation Bond Fund 35, NOT the 2017 bond fund that is referenced in the attachment.
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6. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, employment, adjunct teachers, and changes of contract as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Employment of Extra Duty Coaching Assignments as outlined on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, employment, adjunct teachers, and changes of contract as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Employment of Extra Duty Coaching Assignments as outlined on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible action regarding resignations, employment, adjunct teachers, and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding Extra Duty Coaching Assignments as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding the approval of classroom instructional hours to consist of no less than one thousand eighty (1,080) hours for fiscal year 2023-2024
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
District CMAR, Ken Shaw of Hope Construction, addressed the board regarding an immediate need for a Change Order to be able to repair a sewer line at Halliburton Stadium. The news came in at 9:00 a.m. this morning and needs to be addressed promptly in order for the public to be able to attend the upcoming football season. Mr. Shaw estimates $15,000.00 for the concrete work and another $10,000.00 for the sewer line itself, not to exceed $25,000.00 total.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. The next Regular Meeting of the Board of Education will be held on Tuesday, August 15, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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14. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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