April 11, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Cheyandrea French, Trisha Vaughan, Davis Loafman, Eddie Mullins, Ken Shaw, Melissa Price-Bennett, LeeAnn Millan, Sherry Sessums, Cathy Barker, Sonia Norton, Alice Bridges, Tamara Gregor, Maria Martinez, Donna McConnell, Chrisie Young, Lisha Elroy, Morgan Cotanny, Devera Albertson, Lauren Halleran, Armida Garcia, Brad Wilkerson, Kelly Wilkerson, Jennifer Elliott, Lori McCann, Courtney Knox, Zac Knox, Merry Stone, Amanda Copeland, Jennifer Kinnaird, Tara Cook, Amanda Lard, Glenda McBride, and members of the High School Girls Basketball Team.
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2. Flag Salute
Discussion:
The flag salute was led by members of the High School Girls Basketball Team.
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3. Congratulations to Eric Davis, the duly reelected candidate for Board Seat #3
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Discussion:
Vice President, Krista Lolar, led the meeting and offered congratulations to Eric Davis. The election for board seat #3 took place on Tuesday, April 4, 2023. The candidates were Eric Davis and Taylor Strong. Election results were certified by the Stephens County Election Board on Friday, April 7, 2023.
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4. Reorganization of the board, Election of Officers:
Rationale:
This cannot legally be done until after the April 4th election and the results have been certified.
Received the certified results April 10th via USPS, kdh.
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4.A. Nomination for President
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Action(s):
No Action(s) have been added to this Agenda Item.
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4.B. Nomination for Vice President
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Action(s):
No Action(s) have been added to this Agenda Item.
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5. Chicken Express Employees of the Month
Discussion:
Certified Teacher of the Month, Jennifer Kinnaird of Duncan High School and Support Staff Employee of the Month, Glenda McBride, also of Duncan High School were celebrated. Both employees were given a plaque, a free meal, and a drink card for the month from Chicken Express.
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6. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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7. Superintendent's Report
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7.A. Bond Projects Update by Hope Equipment & Construction and/or Kerr3 Architects
Discussion:
Ken Shaw, district CMAR of Hope Equipment & Construction, updated the board on several bond projects: the Fieldhouse at Halliburton Stadium dirt work, scoreboard and sewer lines, the High School Auditorium, and plans for HVAC upgrades throughout the summer.
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7.B. Discussion and possible motion to approve, not approve, or table the bids for Roofing at Plato Elementary as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.C. Discussion and possible motion to approve, not approve, or table the bids for Roofing at Mark Twain Elementary as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.D. Discussion and possible motion to approve, not approve, or table the bids for the Hoover Family Wrestling Gym Re-Roof as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.E. Discussion and possible motion to approve, not approve, or table the bids for the Roof Replacement at the Old Middle School East Building as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.F. Discussion and possible motion to seek bids for Roofing at Duncan High School as part of the DPS 2020 Vision Bond projects
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7.G. District Update
Rationale:
HS Girls Basketball will be in attendance.
Superintendents Leadership will be in attendance.
Discussion:
Superintendent Byerly celebrated the High School Girls Basketball Team and district Leadership Team for all they have accomplished this year. She also invited everyone to attend school events which are happening most every night of the week this spring. District testing will begin in two weeks for students.
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8. Consider for approval, discuss and take action with respect to a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Taxable Series 2023 to mature each year, fixing the time and place the Bonds are to be sold; designating a Registrar/Paying Agent for the Bonds; approving the Preliminary Official Statement and distribution thereof; authorizing the Clerk to give notice of said sale as required by law and approving other matters related to the issuance of said Bonds
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Consider for approval, discuss and take action with respect to an Engagement Letter with BOK Financial Securities, Inc., as Financial Advisor to the School District
Rationale:
Annual renewal, approved in April each year for the upcoming school year.
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Consider for approval, discuss and take action with respect to an Agreement for Bond Counsel Services with The Public Finance Law Group PLLC, as Bond Counsel to the School District
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. Minutes of the March 9, 2023 Special Meeting
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11.B. Cafeteria Monthly Reports
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11.C. Financial Reports
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11.D. Activity Fund Reports
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11.E. District Fundraisers
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11.F. Encumbrance Reports
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11.G. Hire a Summer Paint Crew for annual district maintenance
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11.H. Hire a Summer Maintenance Crew for annual district maintenance
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11.I. District Child Nutrition Summer Food Service Program:
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11.I.1. Host the Summer Food Service Program
May 30 - August 4, 2023, Five days per week
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11.I.2. Extra Service of Employees - Site Supervisor, Site Monitor, and 2 Site Program Adults
May 30 - August 4, 2023, Five days per week
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11.J. Duncan Public Utilities Authority - Non-Exclusive Lease Agreement covering the sidewalk/trail across the front of Horace Mann Elementary
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11.K. One True Light Memorandum of Understanding - partnership to provide a Mentoring Program for students in need for FY 23-24
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11.L. Gymco - Refinish and update Artwork on the Gym Floors at the High School and Middle School in the amount of $48,490.00 paid by the Building Fund
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11.M. ERATE Resolution for schools and libraries universal Internet and Wide Area Network Services for FY 23-24
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Discussion:
This motion approves the Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-24 and authorizes filing of the Form 471 application(s) for funding year 2023-24 and the payment of the applicant’s share upon approval of funding and receipt of services.
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11.N. Kerry John Patten, CPA - annual engagement letter and contract for district Auditing Services in the amount of $16,400.00 for FY 23-24
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12. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, hiring of employees, and employment of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (1) Re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A1 - Regular Contract Teachers; (c) Pursuant to 25 O.S. § 307 (B) (1) Re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A2 - Temporary Contract Teachers; (d) Pursuant to 25 O.S. § 307 (B) (1) Re-employment of Support Personnel for FY 23-24 as unassigned and listed on Schedule A3; and (e) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, hiring of employees, and employment of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (1) Re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A1 - Regular Contract Teachers; (c) Pursuant to 25 O.S. § 307 (B) (1) Re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A2 - Temporary Contract Teachers; (d) Pursuant to 25 O.S. § 307 (B) (1) Re-employment of Support Personnel for FY 23-24 as unassigned and listed on Schedule A3; and (e) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, and Greg Neal. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding resignations and employment as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding the re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A1 - Regular Contract Teachers, #1-3
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding the re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A2 - Temporary Contract Teachers, #1-14
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action regarding the re-employment of Support Personnel for FY 23-24 as unassigned and listed on Schedule A3, #1-179
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible motion regarding Temporary Appropriations for FY 2023-2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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21. The next Regular Meeting of the Board of Education will be held on Tuesday, May 9, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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22. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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