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February 9, 2021 at 6:00 PM - Regular Meeting of the Board of Education

Minutes
1. Call to order and roll call:
Discussion:  Also present were the following:  Dr. Tom Deighan, Kelly Henderson, James Kerr, Tamara Gregor, LeeAnn Millan, Ueal Lynn Edwards, Devera Albertson, Veronica McGee, Abrianna McGee, Justin Rominde, Lisa Grant, Stephen Settler, Merry Stone, Koree Goldsmith, Kathy Carroll, Vicki Nighswonger, Cassie Berthold, J.D. Taylor, Jessica McKee, Dr. Channa Byerly, and David Altom.
2. Flag Salute
Discussion:  The flag salute was led by students of Woodrow Wilson Elementary.
3. Chicken Express Employees of the Month
Attachments: (2)
Discussion:  Certified, Teacher of the Month, Jessica McKee of Emerson Elementary and Support Staff Employee of the Month, Ueal 'Lynn' Edwards of the Transportation Department were celebrated. Both employee's were given a plaque, drink card and free meal for the month from Chicken Express.
4. Site Presentation by Woodrow Wilson Elementary
Attachments: (1)
Discussion:  Principal, Cassie Berthold, and Kathy Carroll presented with students regarding the Therapy Dogs at Woodrow Wilson Elementary.
5. Public participation and/or discussion
Attachments: (1)
Discussion:  There was no public participation and/or discussion.
6. Superintendent's Report
Attachments: (1)
6.A. Bond Projects Update by Kerr3 Architects
Attachments: (1)
Discussion:  James Kerr of Kerr3 Architects presented an update to the board with preliminary drawings of the addition of ADA access and seating at Halliburton Stadium, the Athletic Building at Halliburton Stadium, roofing at the Duncan High School Auditorium, roofing at Duncan Middle School, and the Duncan High School Softball Parking by the Tennis Courts and Administration Building.
6.B. Discussion and possible action regarding the Schematic Design drawing for the ADA Seating and Ramps at Halliburton Stadium
Action(s):
Motion to approve the Schematic Design drawing for the ADA Seating and Ramps at Halliburton Stadium. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
6.C. Discussion and possible action regarding the Schematic Design drawing for the Parking Lot for Tennis and Softball
Discussion:  The board took No Action on this item, 6C, and the meeting continued.
6.D. Building and Facilities Board Subcommittee Report
6.E. Discussion and possible action regarding the formation of a Stadium Seating and Parking Lot Board Subcommittee
Discussion:  The board took No Action on the item, 6E, and the meeting continued.
6.F. Discussion and possible action regarding the CMAR selection for DPS 2020 Vision Bond Projects
Discussion:  The board took No Action on this item, 6F, and the meeting continued.
6.G. OSSBA Ongoing Superintendent Evaluation Model   
Discussion:  Anne Caine and members of the OSSBA, Oklahoma State School Board Association, will be coming to do a board training regarding Superintendent Evaluations.  The training will be held during a Special Meeting on March 1st.
6.H. District Update
Discussion:  Superintendent, Dr. Tom Deighan, informed the board regarding the following:
Legislation update regarding a bill to allow Board Member Recalls,
District Teachers of the Year have been announced and celebrated,
COVID-19 Report with numbers trending down district-wide, 
The district is prepared for upcoming Inclement Weather days and the possibility of using those days as Virtual Days to keep students learning,
New security doors for students at Duncan High School is planned to be on the next regular meeting agenda, and
Highlighted on this agenda:  is the encumbrance to upgrade the district phone system to VoIP, the approval of the FY 21-22 School Calendar, and Fundraisers.
7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Motion to approve Consent Agenda items # 7A-7G and 7I-7O as listed, read aloud and discussed. This motion, made by Demetra Cox and seconded by Christopher Schreckengost, Passed.
Motion to approve item 7H, District Fundraisers, with the removal/non-approval of the POM Sucker Sales. This motion, made by Demetra Cox and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
7.A. Minutes of the January 12, 2021 Regular Meeting
Attachments: (1)
7.B. Minutes of the February 3, 2021 Special Meeting
Attachments: (1)
7.C. Minutes of the February 4, 2021 Special Meeting
Attachments: (1)
7.D. Cafeteria Monthly Reports
Attachments: (1)
7.E. Financial Reports
Attachments: (3)
7.F. Activity Fund Reports
Attachments: (4)
7.G. Additions, deletions, and/or changes to Activity Fund Sub-accounts
Attachments: (1)
7.H. District Fundraisers
Attachments: (1)
7.I. Encumbrance Reports
Attachments: (7)
7.J. School Calendar for 21-22
Attachments: (1)
7.K. Memorandum of Understanding with Red River Technology Center
Rationale:  This is something the board renews every 5 years and is required to ensure Carl Perkins federal funding.

RRTC is approving this MOU at their meeting on Monday, Feb. 8, 2021.
Attachments: (1)
7.L. AT&T Business - district wide phone replacement and upgrade to VoIP Hosted Voice Services including equipment, installation, and training in the amount of $201,651.17 paid by General Funds and Bond Funds
Attachments: (1)
7.M. Solution Tree - Registration to Time for Change Virtual Workshop April 22 and 29, 2021 for district administrators and principals in the amount of $8,268.00 paid by Federal Funds
Attachments: (1)
7.N. Locke Supply - district all site emergency Building Supplies for the Maintenance Department in the amount of $12,000.00 paid by the Building Fund
Attachments: (1)
7.O. Smith-Dressler Electrical Services - district Electrical Repairs in the amount of $25,000.00 paid by the Building Fund
Attachments: (1)
8. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (1) the re-employment of District Administrators for FY 20-21 as listed on Schedule A1; (c) Pursuant to 25 O.S. § 307 (B) (1) the re-employment of District Directors/Supervisors for FY 20-21 as listed on Schedule A2; (d) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment Evaluation of the Superintendent; and (e) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property.
Vote to convene or not convene into Executive Session
Action(s):
Motion to convene into Executive Session at 7:25 P.M with Executive Session items (b) and (c) be corrected due to a Scribner error of FY 20-21 listed. The correct date of FY 21-22 will be discussed as listed on action items 11 and 12 of this agenda. This motion, made by Christopher Schreckengost and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (1) the re-employment of District Administrators for FY 20-21 as listed on Schedule A1; (c) Pursuant to 25 O.S. § 307 (B) (1) the re-employment of District Directors/Supervisors for FY 20-21 as listed on Schedule A2; (d) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment Evaluation of the Superintendent; and (e) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property.  No action was taken in Executive Session.
Discussion:  The following board members were present in Executive Session:  Demetra Cox, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost.  In addition the following person(s) were present in Executive Session:  Dr. Tom Deighan from 8:07 P.M. until the conclusion at 8:31 P.M
Action(s):
Motion to acknowledge the Board's return to Open Session at 8:31 P.M. Again, with Executive Session items (b) and (c) be corrected due to a Scribner error of FY 20-21 listed. The correct date of FY 21-22 is what was discussed as listed on action items 11 and 12 of this agenda. This motion, made by Greg Neal and seconded by Eric Davis, Passed.
No Action(s) have been added to this Agenda Item.
10. Discussion and possible action regarding retirements, resignations, employment, and changes of contract as listed on Schedule A attached
Attachments: (1)
Action(s):
Motion to approve the retirements, resignations, employment, and changes of contract as listed on Schedule A. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action regarding re-employment of District Administrators for FY 21-22 as listed on Schedule A1
Attachments: (1)
Action(s):
Motion to approve the re-employment of District Administrators for FY 21-22 as listed on Schedule A1. This motion, made by Demetra Cox and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action regarding re-employment of District Directors/Supervisors for FY 21-22 as listed on Schedule A2
Attachments: (1)
Action(s):
Motion to approve the re-employment of District Directors/Supervisors for FY 21-22 as listed on Schedule A2. This motion, made by Demetra Cox and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments: (2)
Action(s):
Motion to declare miscellaneous items as surplus. This motion, made by Christopher Schreckengost and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
14. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:  There was no New Business.
15. The next Regular Meeting of the Board of Education will be held on Tuesday, March 9, 2021 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
16. Vote to Adjourn
Action(s):
This concludes the business that came before the Board on February 9, 2021 and the motion was made to adjourn at 8:34 P.M. This motion, made by Christopher Schreckengost and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
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