July 12, 2023 at 6:00 PM - Special Meeting
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1. Call the meeting to order and roll call
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2. Troy Rhodes to give board update on facilites report.
Discussion:
The evaluation process started with Troy Rhodes Inc regarding how the school facility actually is vs the plans received from the admin office. This company is beginning by looking into compliance with plumbing code, plumbing code, electric code, ada compliance, etc. Marshall Environmental has started their inspection as well by beginning with lead-based paint inspection.
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3. Superintendent Report
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3.A. Facilitites
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3.B. Students
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3.C. Community
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3.D. Policy
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3.E. Personnel
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4. Discussion and possible board action regarding policy DK-R.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Discussion and possible board action regarding 2023-2024 stipends.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion and possible action regarding pest control bids for the cafeteria for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion and possible board action regarding approval of the activity accounts, the purposes for which funds may be expended, and any fundraisers for the 2023-2024 school year.
801 Athletics All expenditures related to Athletics Silent Auction 802 FFA All expenditures related to FFA Blue & Gold(Spring & Fall) 803 Flower & Staff Gift Fund All expenditures related to Staff 804 Ray & Jeanne Ventris Memorial Fund Annual Scholarship from interest earned in current fiscal year 806 Elementary All expenditures related to Elementary School Mall Elementary All expenditures related to Elementary Box Tops 807 DLC All expenditures related to DLC 808 Benda/Tatum Fund Annual FCA scholarship 809 Petty Cash Postage 810 Yearbook All expenditures related to Yearbook Ad & Yearbook sales 811 Library All expenditures related to Library Book Fair(Spring & Fall) 813 Special Ed All expenditures related to Special Ed 814 Intermediate All expenditures related to 5-8 classroom supplies-School Supplies costs $35 per student 815 Alumni Hall All expenditures related to decorating alumni hall 817 Student Council All expenditures related to STUCO 818 Math & Science All expenditures related to Math & Science 820 JH Cheer All expenditures related to JH cheer 829 Child Nutrition Adult & Student lunches 830 HS Cheer All expenditures related to HS Cheer 836 Sophomore(Class of 2026) All expenditures related to sophomores' 2026 837 9th Grade(Class of 2027) All expenditures related to 9th grade 838 8th Grade(Class of 2028) All expenditures related to 8th grade 842 FCA All expenditures related to FCA 847 Playground Playground Equipment 848 JH Academics All expenditures related to JH academics 850 Tourny Donations All expenditures related to tournament donations 851 Boys BB All expenditures related to Boys BB 853 Girls BB All expenditures related to Girls BB 858 Seniors '23 All expenditures related to Seniors '23 859 Seniors '24 All expenditures related to Seniors '24 860 Juniors(Class of 2025) All expenditures related to Juniors '25 Basketbet Ball HS concession
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible board action regarding the creation of a sub activity fund account STEM(Science, Technology, Engineering, & Math)
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Approve the transfer of $22.12 from the 2023 Senior Activity account to the 2025 Junior activity account via a written resolution.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Approve the transfer of $354.98 from the Math & Science Activity account to the STEM activity account via a written resolution.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible board action regarding closing the Math and Science Activity Fund via written resolution.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible board action to renew the contract with Claborn Services, LLC for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible board action regarding hiring the following adjunct teachers on a temporary contract:
An adjunct teacher for 2 hours daily of secondary music An adjunct teacher for 10 hours weekly for PK-4 music An adjunct teacher for 1 hour of PE and 2 hours of competitive Athletics
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible board action to renew the contract with the district financial advisor, Kent Shellenburger..
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible board action regarding hiring a 7th grade teacher on a temporary contract.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible board action regarding hiring a Counselor on a temporary contract.
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Proposed executive session to discuss the appointment of an individual and/or interview candidates for vacant school board seat #4. 25 O.S. 307 (B)(1)70 O.S. Section 5-118
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17.A. Vote to convene or not to convene into executive session.
Action(s):
No Action(s) have been added to this Agenda Item.
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17.B. Acknowledge return to open session.
Discussion:
Return to open session at 7:56 p.m.
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17.C. Executive session minutes compliance announcement.
Discussion:
Chris, Lacy, Jennifer, Travis Norton, and Laura Reed were present in executive session.
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18. Discussion and possible action appointing an individual to vacant school board seat #4.
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Consent Agenda-All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any one board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of items A-D.
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19.A. Approve the minutes of the Regular Board Meeting held June 12th, 2023 and Special Board meeting held June 29th, 2023.
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19.B. Approve the encumbrances from the following funds:
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19.C. Approve the warrants from the following funds:
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19.D. Approval of the monthly financial report of activity funds.
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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