June 20, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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2. Flag Salute
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3. Public participation and/or discussion
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4. Superintendent's Report
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4.A. Bond Projects Update by Hope Equipment & Construction and/or Kerr3 Architects
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4.B. District Update
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5. Discussion and possible motion to approve, not approve, or table the addition, deletion, or amendments to district Policy & Procedures:
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5.A. District Security Policy
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5.B. District Student Transfer Policy
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
6.A. Minutes of the May 9, 2023 Regular Meeting
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6.B. Minutes of the May 22, 2023 Special Meeting
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6.C. Minutes of the June 8, 2023 Special Meeting
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6.D. Cafeteria Monthly Reports
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6.E. Financial Reports
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6.F. Activity Fund Reports
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6.G. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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6.H. District Fundraisers for FY 23-24
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6.I. Sanctioning of Outside Booster Clubs for 23-24
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6.J. Encumbrance Reports
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6.K. Red River Technology Center Math and Science courses for FY 23-24
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6.L. FastSigns - double-sided Digital Marquee Message Unit for Woodrow Wilson Elementary in the amount of $38,500.00 paid through the Activity Fund
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6.M. Hurley's Creative Tile Co., LLC - Materials and Labor for Flooring at five District sites in the amount of $221,250.00 paid by Federal Funds
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6.N. Arrow Sign Company - DPS 2020 Vision Bond purchase of a double-sided Digital Marquee for Duncan High School in the amount of $94,904.00
Rationale:
First Bank & Trust has committed to donate $10,000.00 to this project.
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6.O. Contracts and Agreement for FY 23-24:
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6.O.1. A-1 Vending Agreement for snack Vending Services
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6.O.2. Duncan Public Schools Foundation - Equal Opportunity Scholarship Act resolution
Rationale:
Renewal, no change.
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6.O.3. Gabriel's House After School Program Agreement renewal
Rationale:
This agreement has been updated to allow for summer months if summer programming is added (under number 2 on page one).
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6.O.4. Red River Technology Center Practical Nursing Agreement
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6.O.5. Stephens County Treasurer annual Agreement
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6.O.6. University of Oklahoma College of Nursing - agreement renewal of Clinical Nursing Program for students pursuing a degree in nursing
Rationale:
This is a 3-year agreement with terms from July 1, 2021 through June 30, 2024. This is year 3 of 3.
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6.P. Encumber and pay the following purchase requests for FY 23-24:
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6.P.1. Payroll encumbrances of up to 4 million dollars
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6.P.2. Schedule D encumbrances under $25,000.00 for FY 23-24
Rationale:
These purchase orders need to be in place on July 1st and, therefore, require approval ahead of time. They are under the threshold of the required $25,000.00 for board approval but services begin July 1, 2023.
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6.P.3. ADPC - annual district Accounting Software and Support Agreement in the amount of $16,740.00
Rationale:
Same as last year.
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6.P.4. AT&T - district Voice and Internet Services in the amount of $112,000.00
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6.P.5. Bennett Office Equipment - district wide Copier Services in the amount of $65,000.00
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6.P.6. CCOSA - District Level Services Program and Agreement in the amount of $2,000.00
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6.P.7. CDW Government - annual Microsoft & Adobe License renewals and Offsite Server Backup & Sync for district technology in the amount of $30,273.92
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6.P.8. City of Duncan Utilities - district Electric, Water, and Garbage utilities in the amount of $700,000.00
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6.P.9. CNA Surety - Surety Bonds for Superintendent, Treasurer, Board Clerk, and district clerks in the amount of $2,440.00
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6.P.10. Coca-Cola Southwest Beverages LLC - child nutrition Ala Carte Drinks for the Middle School and High School in the amount of $30,000.00
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6.P.11. Edmentum, Inc. - Study Island licenses for district grades 2-5 elementary sites in the amount of $21,362.20 paid by Federal Funds
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6.P.12. Frontline Technologies Group LLC - subscription renewal of district Absence and Time Management System, Recruit and Hire, Employee Evaluation Tool, and Professional Learning in the amount of $83,938.87
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6.P.13. Healthcare Safety Solutions, Inc. - service agreement for Loss Control/Workers' Compensation in the amount of $12,000.00
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6.P.14. Hiland Dairy - child nutrition Milk & Juice Products for district cafeterias in the amount of $150,000.00 paid by State Funds
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6.P.15. Hurley's Creative Tile Co., LLC - material and labor for Cafeteria Flooring at Plato Elementary in the amount of $19,250.00 paid by Federal Funds
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6.P.16. Imagine Learning - Edgenuity subscription to online learning platform for grades 6-12 in the amount of $40,510.00 paid by Federal Funds
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6.P.17. Infinite Campus - annual renewal of district Student Information System services and communications in the amount of $54,560.55
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6.P.18. Jigsaw Learning LLC - TeachTown Licensing and Curriculum for Pre-K through 12th grade instruction in the amount of $50,000.00 paid by Federal Funds
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6.P.19. Maddox, Ann - contracted student Psychology and Evaluation services in the amount of $75,000.00 paid by Federal Funds
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6.P.20. Oklahoma Schools Assurance Group - Workers' Compensation in the amount of $198,436.00
Rationale:
Last year was $161,622.00.
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6.P.21. Oklahoma Schools Insurance Group - district Property and Liability Insurance in the amount of $891,085.00
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6.P.22. Precision Testing Laboratories, Inc. - district Asbestos Operations and Maintenance contract in the amount of $2,250.00
Rationale:
Same as last year.
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6.P.23. Rosenstein, Fist & Ringold - legal Attorney Fee's in the amount of $25,000.00
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6.P.24. Scott, Tara - contracted Speech and Language Pathology services in the amount of $50,000.00 paid by Federal Funds
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6.P.25. Simmons Center - renewal of Theatre and Recreation Use Agreement/Contracts in the amount of $19,636.00
Rationale:
No change, same as last year.
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6.P.26. Thompson School Book Depository - World Language and Spanish curriculum Textbooks and Digital Licenses for High School in the amount of $31,145.33 paid by Federal Funds
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6.P.27. TK Elevator - district Elevator Service Agreement in the amount of $7,363.08
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6.P.28. US Food Service Inc. - child nutrition Food and Non-food Items in the amount of $550,000.00 paid by Federal Funds
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6.P.29. Beetle Juice Pest Control, LLC - district Pest Control services in the amount of $19,350.00 paid by the Building Fund
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6.P.30. Duncan Total Roofing, Inc. - district Roofing Repairs in the amount of $25,000.00 paid by the Building Fund
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6.P.31. ProTech Professionals, LLC - district Weed and Grass control in the amount of $13,200.00 paid by the Building Fund
Rationale:
Same as last year.
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6.P.32. Royal Elite - district Lawn Care for July through October 2023 in the amount of $24,000.00 paid by the Building Fund
Rationale:
This is for July through October of 2022 only.
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6.P.33. Smith-Dressler Electrical Service, Inc. - district Electrical Repairs in the amount of $40,000.00 paid by the Building Fund
Rationale:
Same as last year.
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6.P.34. Stephens County Treasurer - Visual Inspection in the amount of $120,000.00 paid by the Building Fund
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, contracted services, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property near the 9th Street Family Education Center; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property near the 9th Street Family Education Center; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent. No action was taken in Executive Session. |
9. Discussion and possible action regarding retirements, resignations, employment, and changes of contract as listed on Schedule A attached
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10. Discussion and possible action regarding Allison Lovett as the Director of State and Federal Programs, the authorized representative to sign for Federal, State, and Local Grant Applications and Reimbursements for the district, and/or reporting documents
Rationale:
This is required for compliance with state and federal regualtions.
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11. Discussion and possible action regarding the appointment of district officials for FY 23-24 as listed on Schedule B attached
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12. Discussion and possible action regarding district Receiving Agents for FY 23-24 as listed on Schedule C attached
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13. Discussion and possible action regarding declaration of miscellaneous items as surplus
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14. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
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15. The next Regular Meeting of the Board of Education will be held on Tuesday, July 18, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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16. Vote to Adjourn
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