Download

View Options:

Show Everything
Hide Everything

August 13, 2019 at 6:00 PM - Regular Meeting of the Board of Education

Agenda
1. Call to order and roll call:
Cox     Davis     Lolar     Neal     Schreckengost
2. Flag Salute
3. Public participation and/or discussion
4. Superintendent's Report
4.A. Information Item: Update regarding STEM Innovation Building Renovation
Rationale:  The Duncan Public Schools Foundation has partnered with DPS to update and renovate a building at the high school to provide a state-of-the art STEM lab for DPS high school students.  The collaborative process will provide the premier STEM facility in Southwest Oklahoma.
4.B. Action Item: Consideration and Action regarding Memorandum of Understanding between Duncan Public Schools Foundation and Duncan Public Schools regarding STEM Lab Renovation
Rationale:  The DPSF is continuing its project to renovate the STEM Lab.  This MOU simply clarifies an agreement for DPS to purchase tiles and border without interfering with their existing contractor agreement. 
Attachments:
4.C. Action Item:  Consideration and Action regarding Purchase Order and Encumbrance for Tile and Border for STEM Lab Renovation
Rationale:  Quotes had not yet been received at the publishing of this agenda.  Quotes and purchase order amount will be provided in the board meeting. 
4.D. Information Item:  Update regarding Tennis Courts Insurance Claim
Rationale:  The Board authorized the Superintendent to accept quotes and authorize work as long as the net expense did not exceed the deductible amounts.  The superintendent will review the work approved by insurance. 
4.E. Information Item:  Presentation of Mrs. Lesa Hefner, Finalist for 2019 State Teacher of the Year
Rationale:  Few greater honors exist in the State of Oklahoma than being as a State Teacher of the Year Finalist.  All of DPS is proud of Lesa Hefner.  She will share her experience and the timeline for the ultimate selection process. 
4.F. Information Item:  Back-to-School Report and Information
5. Discussion and motion to approve, not approve or table an addition to the following district policy:
5.A. Addition to Policy 5003-1 Special Education Child Find, Referral, Screening, and Evaluation Services
Rationale:  This policy revision has been recommended by our attorney as part of the successful resolution of an Office of Civil Rights (OCR) complaint against the district.  In addition to the policy, the district has completed extra training. 
Attachments:
6. Discussion and motion to approve, not approve or table the revised Student Handbook(s) for District Elementary and Middle School/High School
Rationale:  Student Handbooks will no longer be printed.  They can be found on the district website.  There are no major changes in the handbooks for the upcoming year unless required by legislation, law, etc. 
7. Discussion and possible motion to approve, not approve or table an Agreement with the Red River Technology Center for a PLTW and Pre AP teacher
Rationale:  This MOA simply reflects an existing and successful collaboration with Red River Technology Center.  We have not previously had any written agreement in place. 
Attachments:
8. Discussion and possible action to award and encumber the lowest and best bid for roofing at the High School Arts Building/Innovation Hub
Rationale:  Since the bids were not scheduled to be opened until the afternoon of the board meeting, the bid information will be presented in the board meeting.
9. Discussion and possible action to award and encumber the lowest and best bid for district pest control
Rationale:  Since the bids were not scheduled to be opened until after the posting of the board meeting, the bid information will be presented in the board meeting.
10. Discussion and possible action to donate and grant a right of way to the City of Duncan/Duncan Public Utilities Authority in front of Horace Mann Elementary for the Duncan Heritage Trails project
Attachments:
11. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
11.A. Minutes of the Regular Meeting held July 9, 2019
Attachments:
11.B. Minutes of the Special Meeting held July 24, 2019
Attachments:
11.C. Cafeteria Summer Food Report - July & August
Attachments:
11.D. Income and Expenditure Report
Attachments:
11.E. Treasurer's Report
Attachments:
11.F. Investment Report
Attachments:
11.G. The Activity Fund Reports
Rationale:  Monthly Activity Fund Reports:  Reconciliation, Month-to-Date, Year-to-Date and Investments
Attachments:
11.H. Additions, deletions and/or changes to activity fund sub-accounts
Attachments:
11.I. Annual Activity Fund Accounts, their general fundraising activities and purpose for expenditures.
Attachments:
11.J. Additional Booster Club Sanctioning Application(s)
Attachments:
11.K. Schedule B Transfer(s) of Activity Fund accounts
Attachments:
11.L. Schedule C Fundraisers
Attachments:
11.M. Encumbrance Reports
Attachments:
12. Action Topics
The following Action Topics consists of a possible discussion, and motion to approve, not approve or table the following items:
12.A. Contract and Agreement Renewals:
12.A.1. Delta Head Start/Early Head Start Memorandum of Agreement
Attachments:
12.A.2. Delta Head Start/Early Head Start Lease Agreement
Rationale:  This contract reflects an increase of $800 per month, to account for utility usage and the removal of grounds services (mowing, etc.), for which Delta will assume responsibility.  
Attachments:
12.A.3. Forecast 5 Analytics - License Agreement renewals for 5Sight and 5Lab in the amount of $20,387.25 
Rationale:  This product enables staff to efficiently compile, view, and analyze data from multiple sources and programs within and outside the system. 
Attachments:
12.A.4. Oklahoma City University's Kramer School of Nursing - Clinical Rotation Agreement renewal
Rationale:  This agreement is standard in case nursing students from OCU serve in DPS. 
12.B. Encumber and pay the following purchase requests:
12.B.1. Hudl - Video service for district sports and other school programs in the amount of $13,500.00 paid with Activity Funds.
Attachments:
12.B.2. City of Duncan - Contract renewal for Resource Officer and Event Security for Middle School and High School in the amount of $127,857.90

 

12.B.3. Imagine Learning - online subscription for instructional software for K-12 English Learners (EL) students in the amount of $9,450.00 paid by Federal Funds
Attachments:
12.B.4. PowerSchool Group LLC - TalentEd Perform Teacher & Principal Evaluation Tool in the amount of $11,576.25
Attachments:
12.B.5. Rosenstein, Fist & Ringold - District Special Education Legal Services in the amount of $25,000.00

 

Attachments:
12.B.6. Selective Flood Insurance - District flood insurance in the amount of $33,788.00
Attachments:
12.B.7. Solution Tree - Registration for 20 MS/HS Teachers to PLC at Work and Common Collaborative Assessments Conferences in the amount of $13,380.00 paid by Gear Up

 

Attachments:
12.B.8. ACS Playground Equipment - Playground equipment and improvements at Woodrow Wilson Elementary in the amount of $55,280.00 paid by Building Funds
Attachments:
13. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (2) Discussing certified and support negotiations concerning employees and representatives of employee groups.

Vote to convene or not convene into Executive Session
 
14. Vote to acknowledge the Board’s return to Open Session

Executive Session Minutes Compliance Announcement:  Executive Session Compliance Statement:  the following board members were present in Executive Session:  Demetra Cox, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost.  In addition the following person(s) were present in Executive Session __________________________.  The matters considered: Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring, and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (2) Discussing certified and support negotiations concerning employees and representatives of employee groups.  No action was taken in Executive Session.
15. Discussion and possible action regarding retirements, resignations, employment, and changes of contract as listed on Schedule A attached
Attachments:
16. Discussion and motion to approve, not approve or table Amanda Woods as adjunct teacher at the High School for FY 19-20
Attachments:
17. Discussion and motion to approve, not approve or table the ratification of negotiations for Certified (ADE) and Support (DESA) negotiations
Rationale:  These scales reflect the changes approved in negotiations by both ADE and DESA, as adopted by the Board earlier in this meeting. 
Attachments:
18. Discussion and possible action regarding Emergency Transfers:  Approved Incoming Transfers #1-16, Approved Outgoing Transfers #17-46, Denied Incoming Transfers #47-49 and Denied Outgoing Transfers #50-51
Attachments:
19. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments:
20. Discussion and possible action regarding New Business
21. Next Regular Meeting of the Board of Education will be held on September 10, 2019 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
22. Vote to Adjourn
23. This Agenda for the Regular Meeting of August 13, 2019 was posted on the front window of the Administration Building at 1706 W. Spruce, Duncan, OK on August 12, 2019 at 5:00 P.M. by Tom Deighan 
<< Back to the Public Page for Duncan Public Schools