June 14, 2021 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Procedural Items
I.A. Call meeting to order
I.B. Roll call and record names of members present.
I.C. Pledge of Allegiance and Oklahoma Pledge.
II. Recognize and hear from visitors.
II.A. Speakers must identify themselves.
II.B. Each speaker is given a maximum of five (5) minutes.
II.C. In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
II.D. Total time allocated to this item is thirty (30) minutes.
II.E. Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
II.F. Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
II.G. The president reserves the right to interrupt this section and move to the next item.
II.H. In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments for the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public.
III. Superintendent Reports
III.A. Bond Construction Update
III.B. Monthly Budget Report
IV. General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-Y. (These items may be approved by one board motion, unless any board member desires to have a separate vote on any or all of these items.)
IV.A. Minutes of the May 10, 2021 regular meeting.
IV.B. Purchase Order Register - General Fund 555-582, Lease Rev. Building 175-183, Building Fund 166-173, Child Nutrition 39-43 and Gift Fund 13-14.
IV.C. Activity Fund Summary of Accounts.
IV.D. Emergency Transfers and Open Transfers
IV.E. Employment, Resignations, and Retirement - Certified Personnel (per Schedule A).
IV.F. Employment and Resignations - Support Personnel (per Schedule B).
IV.G. 2021-2022 Access Medical Centers Service Agreement for employee physicals and drug testing.
IV.H. 2021-2022 Accurate Fire Equipment Company, Inc. Agreement for annual fire extinguisher service and kitchen fire suppression.
IV.I. 2021-2022 Apptegy Software and General Service Agreement for parent communication, website and mobile application.
IV.J. 2021-2022 APS Fire Company renewal agreement for installation of the APSINTELLINET alarm monitoring equipment and provide monitoring service for the fire protection systems.
IV.K. 2021-2022 APS Fire Company renewal agreement for performing periodic inspection and testing of the fire alarm systems.
IV.L. 2021-2022 Chemsearch Water and Energy Program Agreement for Claremore Public Schools heating and cooling system.
IV.M. 2021-2022 Chemsearch Water and Energy Program Agreement for Claremore Public Schools Performing Arts Center heating and cooling system.
IV.N. 2021-2022 Cooperative Agreement for Title III Consortium.
IV.O. 2021-2022 DocuSign Contract for electronic signing system.
IV.P. 2021-2022 Frontline Annual Subscription Renewal.
IV.Q. 2021-2022 ImageNet lease renewal for copiers
IV.R. 2021-2022 Johnson Controls Agreement for planned maintenance.
IV.S. 2021-2022 OSSBA Assemble Annual Subscription Renewal.
IV.T. 2021-2022 Precision Testing Laboratories, Inc. Asbestos Operations and Maintenance Contract.
IV.U. 2021-2022 Occupational Therapy renewal contract with Summit Physical Therapy and Rehab to provide occupational therapy services to the students of the Claremore School District.
IV.V. 2021-2022 Physical Therapy renewal contract with Summit Physical Therapy and Rehab to provide physical therapy services to the students of Claremore School District.
IV.W. 2021-2022 Speech Language Pathology renewal contract with Summit Physical Therapy and Rehab to provide speech therapy services to the students of the Claremore School District.
IV.X. 2021-2022 Tiger, Inc. Natural Gas Sale and Transportation Agreement.
IV.Y. Surplus items to be disposed of in accordance with the State Law of Oklahoma.
V. Superintendent's Services
V.A. Discussion, consideration and vote to approve or not to approve naming the Innovation Lab at Westside Elementary, "The Dr. Keith Ballard Westside Elementary Innovation Lab."
V.B. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for STEM Building Payment No. 13 dated May 31, 2021 for the 2019 Bond Issue Projects.
V.C. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Guaranteed Maximum Price Amendment No. 6, for the 2019 Bond Issue Projects.
V.D. Discussion, consideration and vote to approve or not to approve 2021-2022 Property/Casualty Insurance proposal with Oklahoma Schools Insurance Group (OSIG) through Neely Insurance Agency, Inc. as agent.
V.E. Discussion, consideration and vote to approve or not to approve 2021-2022 Workers' Compensation proposal with Zenith Insurance Company through Neely Insurance Agency, Inc. as agent.
V.F. Discussion, consideration and vote to approve or not to approve 2021-2022 paid holiday schedule for all support staff.
V.G. Discussion, consideration and vote to approve or not to approve Contract of Agreement for Claremore Public Schools' Cheer Team.
V.H. Discussion, consideration and vote to approve or not to approve Oklahoma Department of Human Services School-Based Services Agreement between OKDHS and Claremore Public Schools to place an OKDHS School-Based Specialist in the school(s) to provide a collaborative link between the school(s) and OKDHS, community partners, and resources.
V.I. Discussion, consideration and vote to approve or not to approve Sodexo Operations, LLC Agreement Amendment for 2021-2022 Fiscal Year.
V.J. Commodity Compliance Review and Commodity Review Corrective Action Plan.  (Information only)
V.K. Discussion, consideration and vote to approve or not to approve 2021-2022 Contract between Oklahoma State Department of Education and Claremore Public Schools for participation in the Early Learning Inventory (ELI) Pilot Study.
V.L. Discussion, consideration and vote to approve or not to approve new IT Department Activity Account 929 for surplussing technology equipment.
V.M. Discussion, consideration, and vote to approve or not to approve agreement between Junior Achievement of Oklahoma, Inc. and Claremore Public Schools for the purpose of securing certain services provided by Junior Achievement to the district's 5th grade students for the 2021-2022 academic school year.
V.N. Presenting Updates by Department from DuWayne King, Athletic Director; Tim Gilliam, Facilities Director; Brian Boman, IT Director; and Jeff O'Shields, Transportation Director; and Janna Ragland, Sodexo Director.  (Information Only)
VI. Executive Session
VI.A. Discussion, consideration, and vote to go or not to go into executive session to conduct ongoing evaluation of the superintendent. 25 O.S. Section 307(B)(1.) 
VI.B. Acknowledge return to open session.
VI.C. Statement by Board President of Executive Session Minutes
VII. New Business - Matters that could not be foreseen 48 hours prior to meeting.
VII.A. Discussion, consideration and vote to approve or not to approve Purchase Order 2021-21-174 for trim Bradford Pear trees, tree removal, stump removal and haul off trees.
VIII. Vote to Adjourn
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