March 8, 2021 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Procedural Items
I.A. Call meeting to order
I.B. Roll call and record names of members present.
I.C. Pledge of Allegiance and Oklahoma Pledge.
II. Recognize and hear from visitors.
II.A. Speakers must identify themselves.
II.B. Each speaker is given a maximum of five (5) minutes.
II.C. In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
II.D. Total time allocated to this item is thirty (30) minutes.
II.E. Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
II.F. Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
II.G. The president reserves the right to interrupt this section and move to the next item.
II.H. In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments for the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public.
III. Superintendent Reports
III.A. Student Recognition/Campus News
III.B. Bond Construction Update
III.C. COVID-19 Update
III.D. Monthly Budget Report
IV. General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-H. (These items may be approved by one board motion, unless any board member desires to have a separate vote on any or all of these items.)
IV.A. Minutes of the February 8, 2021 regular meeting.
IV.B. Purchase Order Register - General Fund 434-458, Lease Rev. Building 140-146, Lease Rev. Transportation 4-6, Building Fund 143-148, Child Nutrition 33, and Building Bond 2019 1.
IV.C. Activity Fund Summary of Accounts.
IV.D. Emergency Transfers
IV.E. Employment, Resignations, Retirement, Family and Medical Leave, Leave of Absence, and Request to Return from Leave - Certified Personnel (per attachment).
IV.F. Employment, Resignations, and Leave of Absence - Support Personnel (per attachment).
IV.G. Claremore High School Jazz Band overnight trip request to attend Jazz Band Tour and State Jazz Contest in Midwest City, Oklahoma April 27-28, 2021.
IV.H. Surplus items to be disposed of in accordance with the State Law of Oklahoma.
V. Superintendent's Services (Part One)
V.A. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Guaranteed Maximum Price Amendment No. 4, for the 2019 Bond Issue Projects - STEM Building.  (Tabled at February 8, 2021 Board Meeting)
V.B. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for Payment No. 15, dated February 28, 2021 for the 2019 Bond Issue Projects.
V.C. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for STEM Building Payment No. 10 dated February 28, 2021 for the 2019 Bond Issue Projects.
V.D. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for Partial Retainage Payment, dated February 28, 2021 for the 2019 Bond Issue Projects.
V.E. Discussion, consideration and vote to approve or not to approve City of Claremore Utility Easement for the purpose of maintenance and operation of public waterline on the property at Roosa Elementary.  (Tabled at February 8, 2021 Board Meeting.)
V.F. Discussion, consideration and vote to approve or not to approve Memorandum of Agreement between Oklahoma Department of Environmental Quality and Claremore Public Schools for 2020 Oklahoma Clean Diesel Grant Program.   (Tabled at February 8, 2021 Board Meeting)
V.G. Claremore Classroom Teacher Association (CCTA) letter of intent to bargain on a collective bargaining agreement for the 2021-2022 fiscal year (Information Only.)
V.H. Discussion, consideration and vote to approve or not to approve revised 2020-2021 IEP Service Agreement between Tulsa Public Schools and Claremore Public Schools to provide Claremore student with special education and related services identified in the student's current Individualized Education Program (IEP) from February 23, 2021 to last day of 2020-2021 school year. 
V.I. Discussion, consideration and vote to approve or not to approve 2021-2022 Municipal Accounting Systems, Inc. Agreements to provide software support for the district financial/accounting and student information programs. 
V.J. Discussion, consideration and vote to approve or not to approve Memorandum of Agreement between Rogers County Health Department and Claremore Public Schools to make space available at Claremore High School gymnasium to the Rogers County Health Department for use during a public health emergency response.
V.K. Discussion, consideration and vote to approve or not to approve adopting new Policy B-BA, "Board of Education Executive Officer-Superintendent," to replace old Policy B-QA, "Qualifications of Superintendent."   (Table at February 8, 2021 Board Meeting)
V.L. Discussion, consideration and vote to approve or not to approve adopting new Policy B-DO, "Development Opportunities: Board Members," to replace old Policy B-MD, "Member Workshops Policy."  (Presented to the Board of Education for review February 8, 2021)
V.M. Discussion, consideration and vote to approve or not to approve adopting new Policy B-SS, "School Social Media Accounts," to replace old Policy B-SN, "Use of Internet and Social Networks and Social Networks and Other Forms of Communication."   (Presented to the Board of Education for review February 8, 2021.)
V.N. Discussion, consideration and vote to approve or not to approve adopting new Policy B-SSA, "School District Approved Social Media Accounts," to replace old Policy B-SN, "Use of Internet and Social Networks and Other Forms of Communication."  (Presented to the Board of Education for review February 8, 2021.)
V.O. Discussion, consideration and vote to approve or not to approve adopting new Policy B-SSB, "Staff Members and Social Networking Sites," to replace old Policy B-SN, "Use of Internet and Social Networks and Other Forms of Communication."  (Presented to the Board of Education for review February 8, 2021.)
V.P. Discussion, consideration and vote to approve or not to approve adopting new Policy S-SS, "Search of Student," to replace old Policy S-SE, "Student Search."  (Presented to the Board of Education for review February 8, 2021.)
VI. Executive Session 
VI.A. Discussion, consideration, and vote to go or not to go into executive session to discuss the extension of the Superintendent's Contract and employment for 2021-2022 fiscal year of Brad Weber, Dawn Nipps, Brian Boman, Duwayne King, Tim Gilliam, Robyn Foxworth, Brian Young, Chrissy Willard, Kellye Shuck, Randa Fay, Suzi Hinds, Christy Province, Jarrett Hurt, Brian Key, Kenny Hindenburg, Mary Bopp, Dalton Worthington, and Scott Scharabok.  (25 O.S. Sec. 307 (B)(1) and (B)(7).
VI.B. Acknowledge return to open session.
VI.C. Statement by Board President of Executive Session Minutes
VII. Superintendent's Services (Part Two)
VII.A. Discussion, consideration and vote to approve or not to approve the extension of the Superintendent's Contract.
VII.B. Discussion, consideration and vote to approve or not to approve the employment for 2021-2022 fiscal year of Brad Weber, Dawn Nipps, Brian Boman, Duwayne King, Tim Gilliam, Robyn Foxworth, Brian Young, Chrissy Willard, Kellye Shuck, Randa Fay, Suzi Hinds, Christy Province, Jarrett Hurt, Brian Key, Kenny Hindenburg, Mary Bopp, Dalton Worthington, and Scott Scharabok.
VIII. New Business - Matters that could not be foreseen 48 hours prior to meeting.
IX. Vote to Adjourn
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