February 8, 2021 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Procedural Items
I.A. Call meeting to order
I.B. Roll call and record names of members present.
I.C. Pledge of Allegiance and Oklahoma Pledge.
II. Recognize and hear from visitors.
II.A. Speakers must identify themselves.
II.B. Each speaker is given a maximum of five (5) minutes.
II.C. In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
II.D. Total time allocated to this item is thirty (30) minutes.
II.E. Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
II.F. Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
II.G. The president reserves the right to interrupt this section and move to the next item.
II.H. In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments for the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public.
III. Superintendent Reports
III.A. Bond Construction Update
III.B. COVID 19 Update
III.C. Monthly Budget Report
IV. General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-H. (These items may be approved by one board motion, unless any board member desires to have a separate vote on any or all of these items.)
IV.A. Minutes of the January 14, 2021 regular meeting.
IV.B. Purchase Order Register - General Fund 406-433, Lease Rev. Building, 124-139, Lease Rev. Transportation 3, Building Fund 140-142, Child Nutrition 30-32, Bond 1, and Gift Fund 1-2.
IV.C. Activity Fund Summary of Accounts.
IV.D. Emergency Transfers
IV.E. Employment, Resignations, Retirement, Family and Medical Leave and Leave of Absence - Certified Personnel (per attachment).
IV.F. Employment, Resignations, Retirement, Family and Medical Leave and Leave of Absence - Support Personnel (per attachment).
IV.G. 2021-2022 OKTLE License Agreement between Employee Evaluation System, Inc. and Claremore Public Schools for teacher evaluation.
IV.H. Surplus items to be disposed of in accordance with the State Law of Oklahoma.
V. Superintendent's Services
V.A. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for Payment No. 14, dated January 31, 2021 for the 2019 Bond Issue Projects.
V.B. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for STEM Building Payment No. 9 dated January 31, 2021 for the 2019 Bond Issue Projects.
V.C. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Guaranteed Maximum Price Amendment No. 4, for the 2019 Bond Issue Projects - STEM Building.
V.D. Discussion, consideration and vote to approve or not to approve adopting new Policy B-BA, "Board of Education Executive Officer-Superintendent," to replace old Policy B-QA, "Qualifications of Superintendent".
V.E. Discussion, consideration and vote to approve or not to approve adopting new Policy B-BP, "Board Policies," to replace old Policy B-PA, "Policy Book Update".  
V.F. Discussion, consideration and vote to approve or not to approve adopting new Policy F-EAA, Electronic Records, Contracting and Signatures.
V.G. Discuss and consider adopting new Policy B-DO, "Development Opportunities: Board Members," to replace old Policy B-MD, "Member Workshops Policy," and vote at March 8, 2021 Regular Board Meeting to approve or not to approve.
V.H. Discuss and consider adopting new Policy B-SS, "School Social Media Accounts," to replace old Policy B-SN, "Use of Internet and Social Networks and Other Forms of Communication" and vote at March 8, 2021 Regular Board Meeting to approve or not to approve.
V.I. Discuss and consider adopting new Policy B-SSA, "School District Approved Social Media Accounts," to replace old Policy B-SN, "Use of Internet and Social Networks and Other Forms of Communication" and vote at March 8, 2021 Regular Board Meeting to approve or not to approve. 
V.J. Discuss and consider adopting new Policy B-SSB, "Staff Members and Social Networking Sites," to replace old Policy B-SN, "Use of Internet and Social Networks and Other Forms of Communication" and vote at March 8, 2021 Regular Board Meeting to approve or not to approve.
V.K. Discuss and consider adopting new Policy S-SS, "Search of Students," to replace old Policy S-SE, "Student Search" and vote at March 8, 2021 Regular Board Meeting to approve or not to approve.
V.L. Discuss and consider adopting new Policy S-SSR, "Search of Students (Regulation)" to replace old Policy S-SE, "Student Search" and vote at March 8, 2021 Regular Board Meeting to approve or not to approve.
V.M. Discussion, consideration and vote to approve or not to approve 2020-2021 Audit Contract and Letter of Engagement with Bledsoe, Hewett and Gullekson.
V.N. Discussion, consideration and vote to approve or not to approve Memorandum of Understanding between Grand Lake Mental Health Center Inc. and Claremore Public Schools for mental health counseling for students at Roosa Elementary.
V.O. Discussion, consideration and vote to approve or not to approve City of Claremore Utility Easement for the purpose of maintenance and operation of public waterline on the property at Roosa Elementary.
V.P. Discussion, consideration and vote to approve or not to approve Memorandum of Agreement between Oklahoma Department of Environmental Quality and Claremore Public Schools for 2020 Oklahoma Clean Diesel Grant Program.
V.Q. Discussion, consideration and vote to approve or not to approve Contract for Treatment Services or Other Integrated Services-Governmental between State of Oklahoma Department of Mental Health and Substance Abuse Services and Claremore Public Schools.
V.R. Discussion, consideration and vote to approve or not to approve ImageNet Consulting LLC Notice and Consent of Assignment to De Lage Landen, Financial Service, Inc.
V.S. Discussion, consideration and vote to approve or not to approve Clempire Janitorial Contract for six (6) months starting January 1, 2021 and ending June 30, 2021 (Tabled January 14, 2021).
VI. Executive Session
VI.A. Proposed executive session to conduct ongoing evaluation of the superintendent.  25 O.S. Section 307(B)(1).
VI.B. Acknowledge return to open session.
VI.C. Statement by Board President of Executive Session Minutes
VII. New Business - Matters that could not be foreseen 48 hours prior to meeting.
VII.A. Discussion, consideration and vote to approve or not to approve Memorandum of Agreement with Claremore High School and Rogers State University for Talent Search Program for the years 2021-2026.
VIII. Vote to Adjourn
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