August 10, 2020 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Procedural Items
I.A. Call meeting to order
I.B. Roll call and record names of members present.
I.C. Pledge of Allegiance and Oklahoma Pledge.
II. Recognize and hear from visitors.
II.A. Speakers must identify themselves.
II.B. Each speaker is given a maximum of five (5) minutes.
II.C. In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
II.D. Total time allocated to this item is thirty (30) minutes.
II.E. Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
II.F. Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
II.G. The president reserves the right to interrupt this section and move to the next item.
II.H. In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments for the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public.
III. Superintendent Reports
III.A. Bond Construction Update
III.B. Operations Facilities Update
III.C. Child Nutrition Update
III.D. Monthly Budget Report
IV. General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-L. (These items may be approved by one board motion, unless any board member desires to have a separate vote on any or all of these items.)
IV.A. Minutes of the July 16, 2020 regular meeting and August 5, 2020 special board meeting.
IV.B. Purchase Order Register - General Fund 132-185, Building Fund 49-57, and Child Nutrition 11, Lease Rev. Building 12-27, Building Bond 2020 1 and Sinking Fund 1.
IV.C. Activity Fund Summary of Accounts.
IV.D. Emergency Transfers
IV.E. 2020-2021 Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Programs.
IV.F. 2020-2021 ImageNet Consulting, LLC renewal for software, support and updates.
IV.G. 2020-2021 Section 125 Flexible Benefit Plan Adoption Agreement with American Fidelity.
IV.H. 2020-2021 CCOSA District Level Services Program Agreement.
IV.I. 2020-2021 Resource Officer Contract with the City of Claremore to provide police officer to perform services at Claremore Public Schools.
IV.J. 2020-2021 Oklahoma Gear-Up Implementation Plan.
IV.K. 2020-2021 Pepsi Cola Company an annual renewable contract.
IV.L. Surplus items to be disposed of in accordance with the State Law of Oklahoma.
V. Superintendent's Services
V.A. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for Payment No. 8, dated July 31, 2020, for the 2019 Bond Issue Projects.
V.B. Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith, Corp. as financial consultants to the School District for the fiscal year 2020-2021.
V.C. Discussion, consideration and vote to approve or not to approve Sun Life Financial increase for employer paid $20,000 Life Insurance and $20,000 Accidental Death and Dismemberment from $31.20 per year per employee to $40.56 per year per employee for a total increase of $4,165.20 for 445 employees.
V.D. Discussion, consideration and vote to approve or not to approve Personnel Pay Scales for 2020-2021 Fiscal Year.
V.E. Discussion, consideration and vote to approve or not to approve Contract for Athletic Trainer for Claremore Public Schools.
V.F. Discussion, consideration and vote to approve or not to approve Clempire Janitorial Contract for custodial services for term of contract to be determined by Board of Education.
V.G. Discussion, consideration and vote to approve or not to approve Sanctioning Will Rogers Junior High Cheerleading Rah-Rah Booster Club for 2020-2021 Fiscal Year.
V.H. Discussion, consideration and vote to approve or not to approve 2020-2021 Memorandum of Understanding between Western Governors University and Claremore Public Schools for Student Teaching.
V.I. Discussion, consideration and vote to approve or not to approve revising Policy S-SC, Student Athlete Alcohol and Drug Testing Policy Grades 7-12.
V.J. Discussion, consideration and vote to approve or not to approve revising Policy S-PAA, Parent Involvement (Title I), District Policy.
V.K. Discussion, consideration and vote to approve or not to approve adding Policy S-PAA-1, Parent Involvement (Title I), Catalayah Elementary Site Policy.
V.L. Discussion, consideration and vote to approve or not to approve adding Policy S-PAA-2, Parent Involvement (Title I), Claremont Elementary Site Policy.
V.M. Discussion, consideration and vote to approve or not to approve adding Policy S-PAA-3, Parent Involvement (Title I), Roosa Elementary Site Policy.
V.N. Discussion, consideration and vote to approve or not to approve adding Policy S-PAA-4, Parent Involvement (Title I), Westside Elementary Site Policy.
V.O. Discussion, consideration and vote to approve or not to approve adding Policy S-PAA-5, Parent Involvement (Title I), Will Rogers Junior High School Site Policy.
V.P. Discussion, consideration and vote to approve or not to approve adding Policy S-PAA-6, Parent Involvement (Title I), Claremore High School Site Policy.
V.Q. Discussion, consideration and vote to approve or not to approve new Policy S-V, Virtual, Hybrid and Distance Learning Policy.
V.R. Discussion, consideration and vote to approve or not to approve Distance Learning Plan.
V.S. Discussion, consideration and vote to approve or not to approve students referred by Claremore High School to participate with the University of Oklahoma's Pre-Employment Transition Services provided in collaboration with the Oklahoma Department of Rehabilitation Services to assist students with successful transition from high school to post-secondary training or work upon graduation at no charge to the district for participation in the program.
V.T. Discussion, consideration and vote to approve or not to approve Elementary School Handbook for 2020-2021 Fiscal Year.
V.U. Discussion, consideration and vote to approve or not to approve Will Rogers Junior High School Handbook for 2020-2021 Fiscal Year.
V.V. Discussion, consideration and vote to approve or not to approve Claremore High School Handbook for 2020-2021 Fiscal Year.
V.W. Discussion, consideration and vote to approve or not to approve Sports Medicine Handbook for 2020-2021 Fiscal Year.
V.X. Presentation of Claremore Public Schools Foundation (no action required, information only)
VI. Executive Session
VI.A. Discussion, consideration, and vote to go or not to go into executive session to discuss employment, resignations, retirements, and family and medical leave of certified and support personnel for 2020-2021 fiscal year per attachment (25 O.S. Sec. 307 (B)(1).)
VI.B. Acknowledge return to open session.
VI.C. Statement by Board President of Executive Session Minutes
VII. Superintendent's Service (Part Two)
VII.A. Discussion, consideration and vote to approve or not to approve the employment, resignation, retirements, and family and medical leave of certified personnel subject to assignment by the Superintendent for 2020-2021 fiscal year per attachment.
VII.B. Discussion, consideration and vote to approve or not to approve the employment and resignation of support personnel subject to assignment by the Superintendent for 2020-2021 fiscal year per attachment.
VIII. New Business - Matters that could not be foreseen 48 hours prior to meeting.
IX. Vote to Adjourn
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