March 12, 2018 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Procedural Items
I.A. Call meeting to order
I.B. Roll call and record names of members present.
I.C. Pledge of Allegiance and Oklahoma Pledge.
I.D. Administer the Oath of Office to Rod Henry, Board of Education Seat Number Three (3).
I.E. President calls for nominations for reorganization of the Board of Education for President, Vice President and Clerk.
I.F. Discussion, consideration and possible vote to approve or not approve the reorganization of the Board of Education as follows: 1. Election of President 2. Election of Vice President 3. Election of Clerk of the Board
II. Recognize and hear from visitors.
II.A. Speakers must identify themselves.
II.B. Each speaker is given a maximum of five (5) minutes.
II.C. In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
II.D. Total time allocated to this item is thirty (30) minutes.
II.E. Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
II.F. Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
II.G. The president reserves the right to interrupt this section and move to the next item.
II.H. In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments for the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public.
III. Superintendent Reports
III.A. Operations Facilities Update
III.B. Monthly Budget Report
III.C. Student Recognition
III.D. Campus News
IV. General Consent Agenda - Discussion, A-N. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
IV.A. Minutes of the February 12, 2018 regular meeting.
IV.B. Purchase Order Register - General Fund 596-649, Building Fund 121-122 and Co-Op 25.
IV.C. Activity Fund Summary of Accounts and Transfer Requests.
IV.D. Emergency Transfers
IV.E. Employment, Resignations, and Retirement - Certified Personnel (per attachment).
IV.F. Employment, Resignations, and Retirement - Support Personnel (per attachment).
IV.G. Catalayah Elementary request travel out-of-state to Bentonville, Arkansas to Crystal Bridges Museum with 5th grade students May 4, 2018.
IV.H. Claremore High School FFA request travel overnight to Oklahoma City for Oklahoma Youth Expo Livestock Show March 7-13, 2018.
IV.I. Claremore High School and Will Rogers Junior High School Archery Teams request travel out-of-state to Denison, Texas to Red River Archery Tournament April 21, 2018.
IV.J. Claremore High School Archery Team request travel out-of-state and overnight to Louisville, Kentucky to Nationals for Archery May 11-13, 2018.
IV.K. Claremore High School Art I Class request travel out-of-state to Bentonville, Arkansas to Crystal Bridges Museum March 28, 2018.
IV.L. Will Rogers Junior High Choir request travel out-of-state to Branson, Missouri to perform in the Heartland Music Festival at Silver Dollar City May 5, 2018.
IV.M. Extra-Duty SPED Special Assignment Contract for Michele Bright.
IV.N. 2017-2018 Software Service Agreement with Municipal Accounting Systems to provide software support for the district financial/accounting and student information programs.
V. Superintendent's Services
V.A. Discussion, consideration and vote to approve or not to approve the Resolution to Support Teachers and Children.
V.B. Discussion, consideration and vote to approve or not to approve a motion to authorize the superintendent of schools to close all District schools for the number of days determined by the board at the meeting, provided that such days must be made up if required by law, with such closure to occur only if a teacher "walkout" is scheduled by teacher groups or organizations and if the superintendent determines that such school closures are necessary for the safety of students and for the fiscal integrity of the District.
V.C. Discussion, consideration and vote to approve or not to approve 2017-2018 Audit Contract and Letter of Engagement with Sanders, Bledsoe and Hewett.
V.D. Discussion, consideration and vote to approve or not to approve Contract for Services with A New Leaf, Inc. to provide job training and vocationally related daily living skills for students of Claremore Public Schools.
V.E. Discussion, consideration and vote to approve or not to approve in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities date, time and place of the bond sale.
V.F. Discussion, consideration and vote to approve or not to approve a resolution determining the maturities of, and setting a date, time and place for the sale of the $4,805,000 Building Bonds of this School District; and designating bond counsel for this issuance of bonds.
V.G. Discussion, consideration and vote to approve or not to approve Claremore Public Schools (Grantor) quitclaim, grant, bargain, sell and convey to the City of Claremore (Grantee), a perpetual easement and right of way for public utilities, including, but not limited to, storm water, water, electric, gas, telephone, cable and sanitary sewers over and under the real property described in Exhibit "A" (attached.)
VI. Executive Session
VI.A. Discussion, consideration, and vote to go or not to go into executive session to discuss the employment for the 2018-2019 fiscal year of: Glen Abshere, Kellye Shuck, Randa Fay, Chrissy Willard, Kerri Garroutte, Brian Young, Christy Province, Robyn Foxworth, Brian Key, Kenny Hindenburg, Jarrett Hurt, Pam Taylor, Suzanne Hinds and Denver Boren (25 O.S. Sec. 307 (B)(1) and (B)(7)).
VI.B. Acknowledge return to open session
VI.C. Statement by Board President of Executive Session Minutes
VII. Superintendent's Services (Part Two)
VII.A. Discussion, consideration and vote to approve or not to approve the employment of the following for the 2018-2019 fiscal year subject to job assignment by the Superintendent: Glen Abshere, Kellye Shuck, Randa Fay, Chrissy Willard, Kerri Garroutte, Brian Young, Christy Province, Robyn Foxworth, Brian Key, Kenny Hindenburg, Jarrett Hurt, Pam Taylor, Suzanne Hinds and Denver Boren.
VIII. New Business
IX. Vote to Adjourn
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